Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive childcare administrative support, ensuring smooth daily operations and safety for our enrolled children. The ideal candidate will be energetic, detail-oriented, and possess a passion for creating a welcoming environment. You will serve as the first point of contact for visitors and callers, manage office tasks as needed, and support the Office Manager with clerical duties. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive and welcoming workplace atmosphere.

Duties

• Greet visitors warmly, answer multi-line phone systems, and direct calls with professional phone etiquette.
• Manage front desk operations, including scheduling appointments, handling mail, and maintaining visitor and staff logs.
• Perform data entry, filing, and proofreading to ensure accuracy of records and correspondence.
• Utilize office management software such as Microsoft Office and Google Workspace to prepare reports, spreadsheets, and presentations.
• Support bookkeeping tasks using QuickBooks or similar accounting tools; handle basic invoicing and expense tracking for parent payments as needed.
• Provide excellent customer service by addressing inquiries promptly and professionally.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent communication skills, both verbal and written; bilingual abilities are a plus.
• Experience with multi-line phone systems, data entry, filing, and general clerical tasks.
• Knowledge of office management procedures including calendar management and document proofreading.
• Familiarity with daycare related duties is advantageous but not required.
• Demonstrated ability to provide outstanding parent support while maintaining professionalism at all times.
• Strong time management skills with the ability to prioritize tasks efficiently.

Pay: $33,000.00 - $36,000.00 per year

Work Location: In person