Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will be the first point of contact for visitors and callers, managing multiple tasks with professionalism and enthusiasm. Your contributions will help create a welcoming environment while supporting office management and administrative functions that keep our organization running efficiently.

Responsibilities

• Greet clients warmly, providing excellent customer service and ensuring a positive first impression
• Manage phone calls and text messages, take messages, and direct inquiries appropriately
• Handle front desk duties including scheduling appointments, maintaining client files, and managing incoming correspondence
• Make sure that the spa is neat, organized and clean
• Assist with calendar management and appointment scheduling
• Maintain office supplies inventory and ensure the workspace remains tidy and organized

Skills

• Experience with text messages and phone etiquette to handle high-volume calls professionally
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Clerical experience including data entry, filing, proofreading, and document management
• Knowledge of office management procedures and customer support best practices
• Familiarity with QuickBooks for bookkeeping or basic accounting tasks is a plus
• Strong time management skills to handle multiple responsibilities simultaneously
• Personal assistant or medical/dental receptionist experience is advantageous for understanding specialized workflows

Join us in creating a vibrant workplace where your organizational talents shine! This paid position offers an opportunity to develop your administrative skills while contributing to a supportive team environment. We value proactive individuals who are eager to provide outstanding service and keep our office running smoothly.

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)

Work Location: In person