Receptionist/Administrative Assistant

Job Summary
We are seeking a professional and organized Administrative Assistant to join our team. This role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office administration. Bilingual skills are a plus. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Responsibilities

• Greet visitors and clients professionally at the front desk
• Manage multi-line phone systems and direct calls appropriately
• Handle incoming and outgoing correspondence, including emails and mail
• Maintain appointment calendars and schedule meetings using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and document proofreading with high accuracy
• Support office management tasks such as supply ordering and record keeping
• Assist with bookkeeping tasks using QuickBooks or similar software
• Provide customer support via phone, email, or in person, ensuring excellent service etiquette
• Manage administrative duties including typing, organizing files, and supporting personal assistant functions if needed
• Coordinate calendar management for staff and executives

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy and data entry skills
• Excellent organizational skills with the ability to multitask effectively
• Exceptional phone etiquette and customer service skills
• Experience with office management and clerical tasks
• Familiarity with QuickBooks or bookkeeping software is preferred
• Bilingual abilities are advantageous for diverse customer interactions
• Attention to detail in proofreading and document management
• Time management skills to prioritize tasks efficiently
• Previous experience as a receptionist, administrative assistant, or in office support roles is desirable

This position is essential for maintaining smooth office operations and delivering outstanding support to clients and staff alike. We value professionalism, reliability, and a proactive approach in our team members.

Pay: From $16.00 per hour

Work Location: In person