Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to be the welcoming face and efficient support system of our office. This role offers an exciting opportunity to manage front desk operations, coordinate administrative tasks, and provide exceptional customer service. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude to ensure smooth daily operations. Join us in creating a professional, friendly environment that keeps our team energized and our clients satisfied!

VP Support & Daily Operations:

• Manage the VP’s daily schedule, including meetings, appointments, and travel arrangements
• Serve as the primary point of contact on behalf of the VP for internal and external communications
• Anticipate the VP’s needs and proactively prepare materials, briefings, and documents
• Handle confidential information with the utmost discretion and professionalism

Paperwork & Document Management:

• Prepare, process, and track purchase orders and invoices
• Draft, proofread, and distribute correspondence, reports, memos, and other business documents on behalf of the VP
• Manage and organize filing systems, both physical and digital, to ensure easy retrieval of records

Customer Coordination:

• Coordinate with customers via phone, email, and in person to schedule appointments, relay information, and resolve inquiries
• Follow up on outstanding customer matters as directed by the VP
• Maintain and update customer records and contact information

General Administrative Duties:

• Maintain office supply inventory and place orders as needed
• Support data entry, record keeping, and database management tasks
• Greet visitors and handle incoming calls in a professional manner
• Assist with special projects and other duties as assigned by the VP

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Paid time off

Work Location: In person