Receptionist/Administrative Assistant

Job Overview
We are seeking an energetic and detail-oriented Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, providing exceptional customer service while managing a variety of administrative tasks. Your proactive approach and organizational skills will ensure smooth office operations, support team members, and enhance overall efficiency.

Responsibilities

• Greet visitors warmly, manage front desk operations, and ensure a professional first impression.
• Answer multi-line phone systems promptly, directing calls with excellent phone etiquette and customer support skills.
• Handle data entry, filing, and document proofreading to maintain accurate records and organized files.
• Manage calendar appointments, schedule meetings, and coordinate calendar management for staff or executives.
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, email correspondence, and report generation.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Provide general office support including mail distribution, and maintaining office equipment.

Qualifications

• Proven office experience with strong clerical skills and familiarity with front desk operations.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications.
• Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong communication skills with professional phone etiquette; bilingual abilities are a plus.
• Experience with data entry, proofreading, filing systems, and basic bookkeeping using QuickBooks is preferred.
• Prior experience as a medical or dental receptionist or personal assistant is advantageous but not required.
• Ability to manage time effectively while prioritizing tasks to ensure smooth daily operations. Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on delivering excellent customer service and supporting our office’s success through efficient administrative practices. This is a paid position designed to foster growth in office management while providing a positive work environment that encourages professionalism and enthusiasm.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person