Receptionist/Administrative Assistant

Overview
Join our dynamic team as a Receptionist/Administrative Assistant, where your energy and organizational skills will keep our office running smoothly and efficiently. This vital role combines front desk responsibilities with administrative support, ensuring seamless communication and operational excellence. If you thrive in a fast-paced environment and are eager to contribute to a welcoming workplace, this opportunity is perfect for you! We are committed to providing paid positions that foster growth, teamwork, and professional development.

Duties

• Greet visitors warmly, providing exceptional customer service with professional phone etiquette.
• Manage multi-line phone systems to direct calls accurately and efficiently.
• Handle front desk operations, including scheduling appointments, managing mail, and maintaining a tidy reception area.
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office management software to update records and maintain databases.
• Assist with clerical duties such as filing, proofreading documents, and organizing office supplies.
• Support calendar management and appointment scheduling for team members or executives.
• Provide general administrative support including copying, scanning, and preparing reports or correspondence.
• Maintain confidentiality of sensitive information while delivering excellent customer support.
• Support office management tasks such as organizing files, managing office supplies inventory, and ensuring smooth daily operations.

Experience

• Proven office experience or administrative support background in a professional setting.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tools.
• Experience handling multi-line phone systems and demonstrating excellent phone etiquette.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Previous roles as a receptionist or personal assistant are advantageous.
• Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
• Clerical experience involving filing, proofreading, and document management is preferred.
• Join us in creating a vibrant workplace where your administrative talents make a real difference! We value proactive individuals who excel at multitasking and delivering outstanding customer service in a professional environment. This paid position offers an excellent opportunity to develop your skills while supporting our team’s success!

Pay: From $14.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person