Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to be the welcoming face and efficient support hub of our office. This vital role combines front desk responsibilities with comprehensive administrative tasks, ensuring smooth daily operations. The ideal candidate will possess excellent communication skills, a positive attitude, and a knack for multitasking. You will serve as the first point of contact for visitors and callers, manage scheduling, handle clerical duties, and support office management activities. This paid position offers an exciting opportunity to contribute to a professional environment where organizational excellence and customer service are prioritized.

Responsibilities

• Greet visitors warmly, direct them appropriately, and ensure a professional first impression
• Manage multi-line phone systems with courteous phone etiquette, directing calls efficiently
• Handle incoming correspondence, emails, and inquiries with promptness and professionalism
• Maintain organized filing systems, data entry records, and document proofreading to ensure accuracy
• Support calendar management and appointment scheduling for staff and executives
• Perform clerical duties such as photocopying, scanning, faxing, and preparing reports using Microsoft Office and Google Workspace tools
• Assist with office management tasks including supply inventory, basic bookkeeping using QuickBooks, and general administrative support
• Provide exceptional customer service by addressing inquiries and supporting client needs in person or over the phone
• Manage incoming mail, packages, and coordinate courier services as needed
• Support personal assistant tasks such as travel arrangements or special project coordination when required

Qualifications

• Proven office experience or clerical experience demonstrating organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Familiarity with multi-line phone systems and excellent phone etiquette
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent typing speed and proofreading skills to ensure error-free documents
• Ability to manage time efficiently while juggling multiple responsibilitiesJoin our team where your organizational talents will shine! We value proactive individuals who thrive on delivering exceptional customer support while maintaining a well-organized office environment. This role offers meaningful work in a professional setting that appreciates dedication, attention to detail, and positive energy.

Pay: $19.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Macon, MO 63552 (Required)

Work Location: In person