Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of tasks that keep our office running efficiently. If you thrive in a fast-paced environment and enjoy assisting others, this opportunity is perfect for you! This position is paid and offers a chance to develop valuable office management skills while supporting a professional team.

Duties

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries to appropriate staff members
• Maintain front desk operations, including handling mail, deliveries, and visitor sign-in procedures
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize office software such as Microsoft Office, Google Workspace, and QuickBooks for administrative tasks
• Schedule appointments, manage calendars, and coordinate meetings for staff or executives
• Support office management activities including supply inventory, record keeping, and basic bookkeeping tasks
• Assist with clerical duties such as typing correspondence, maintaining files, and supporting customer support efforts

Experience

• Prior office experience or administrative support experience preferred
• Proficiency in computer literacy with strong skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience using multi-line phone systems and providing excellent phone etiquette
• Bilingual abilities are a plus to assist diverse clients and team members
• Knowledge of QuickBooks or basic bookkeeping is advantageous
• Strong organizational skills with the ability to prioritize tasks effectively
• Previous experience as a receptionist or personal assistant in a professional setting is desirable
• Familiarity with medical or dental receptionist duties is beneficial but not required

Join us to be part of a vibrant team committed to professionalism and exceptional service! We value energetic individuals who bring enthusiasm and dedication to their work every day.

Pay: $15.00 - $18.00 per hour

Benefits:

• Flexible schedule

Work Location: In person