Receptionist/Administrative Assistant

Administrative Assistant (Front Desk & Intake Focus)

Location: Topeka, KS

Pay: $40,000–$46,000+ per year, depending on experience

About Us

Palmer Law Group is a leading personal injury law firm committed to exceptional client service, compassionate advocacy, and a collaborative team environment.

We are seeking a highly organized, professional, and technology-savvy Administrative Assistant to join our team. This role is essential to the day-to-day operations of our office, serving as the first point of contact for clients while supporting attorneys and staff with administrative and intake-related tasks.

We are looking for someone who values consistency, communicates clearly, and is seeking a long-term opportunity within a team-oriented environment.

Why Join Us?

• Stable, long-term opportunity with a well-established law firm
• Collaborative, professional, and supportive team environment
• Competitive salary and comprehensive benefits package
• Consistent schedule with built-in work-life balance
• Monday–Thursday: 8:30 AM – 5:00 PM
• Friday: 8:30 AM – 3:00 PM
• Pet-friendly office (dogs are a regular part of our workspace!)

Key Responsibilities

Front Desk & Client Interaction

• Answer, screen, and direct high-volume phone calls with professionalism and efficiency
• Greet clients and visitors, creating a welcoming and organized office environment
• Manage incoming and outgoing mail, legal documents, and deliveries

Administrative & Office Support

• Utilize Microsoft 365 (Outlook, Word, Excel, Teams), Adobe, and office equipment (multi-line phone system, copiers, scanners, fax, postage machine)
• Maintain accurate schedules, appointments, and shared calendars
• Accurately track time and maintain awareness of daily schedule and responsibilities
• Maintain consistent communication with the team throughout the day via phone, email, and internal messaging
• Organize and maintain digital and physical case files, including working within shared document systems such as SharePoint
• Oversee readiness and organization of office spaces, including conference rooms, break room, and supplies
• Assist attorneys and staff with document preparation, intake entry, scheduling, data entry, and correspondence

Qualifications & Requirements

• Minimum 2 years of experience in an administrative or receptionist role
• Technological excellence in Microsoft 365 (Teams, Outlook, Word, Excel, SharePoint) and general office systems
• Comfortable learning and navigating new systems (CRM, phone systems, digital calendars)
• Strong organizational and problem-solving skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Reliable, detail-oriented, and able to handle confidential information with discretion
• Professional, dependable, and punctual
• Able to work independently while contributing to a team environment
• Comfortable in a fast-paced setting with competing priorities
• Strong professional references required

Schedule & Work Setting

• Full-time, in-person position
• Office-based role in Topeka, KS
• Consistent attendance and communication regarding availability are expected

If you are a detail-oriented, tech-savvy administrative professional looking for a long-term opportunity with a respected law firm, we’d love to hear from you!

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Health, dental and vision insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8-hour shift
• Monday to Friday
• No nights
• No weekends

Education: High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)
• Customer Service: 1 year (Required)

Language: Spanish (Preferred)

Location: Topeka, KS 66611 (Preferred)

Ability to Commute: Topeka, KS 66611 (Required)

Job Type: Full-time

Pay: $40,000.00 - $46,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)
• Customer Service: 1 year (Required)

Language:

• Spanish (Preferred)

Location:

• Topeka, KS 66611 (Preferred)

Ability to Commute:

• Topeka, KS 66611 (Required)

Work Location: In person