Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and proficient in managing multiple tasks efficiently. Your positive attitude and organizational skills will help create a welcoming environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting a professional and collaborative workplace.

Duties

• Greet visitors, clients, and vendors warmly, providing excellent customer service at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries to appropriate personnel
• Handle data entry, filing, and document proofreading to maintain accurate records
• Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools
• Assist with office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of common areas
• Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking
• Provide administrative support including typing correspondence, preparing reports, and supporting personal assistant duties as needed

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Experience with multi-line phone systems and professional phone etiquette
• Bilingual abilities are a plus to serve diverse client needs effectively
• Previous office or clerical experience demonstrating attention to detail and accuracy in data entry and proofreading
• Knowledge of office management procedures including filing systems and record keeping
• Customer service skills that foster positive interactions with clients and team members
• Familiarity with medical or dental receptionist duties is advantageous but not required; training provided if necessary

Join us in creating a vibrant office environment where professionalism meets enthusiasm! Your proactive approach will help us deliver outstanding support to our team while ensuring every visitor feels valued. This is more than just an administrative role — it’s an opportunity to grow your career in a lively, supportive setting that values your contributions.

Job Type: Full-time

Pay: $12.00 - $15.00 per hour

Benefits:

• Paid time off

Work Location: In person