Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Receptionist/Administrative Assistant to join our plastic surgery practice! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, organized, and proactive, ready to handle multiple tasks efficiently while creating a welcoming environment for patients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills, clinical operations and contribute to a professional, fast-paced workplace.

Duties

• Greet visitors warmly, manage front desk operations, and ensure a positive first impression for all guests
• Answer multi-line phone systems promptly and professionally, directing calls accurately and courteously
• Manage appointment scheduling and calendar coordination using CRM and Google Workspace tools
• Perform data entry, filing, and document proofreading to maintain accurate records and support administrative workflows
• Handle incoming and outgoing correspondence, including emails, mailings, and courier services
• Support office management tasks such as supply inventory, equipment maintenance, and organization of common areas
• Assist with clerical activities and vendors communication.
• Provide customer support by addressing inquiries efficiently and maintaining excellent phone etiquette

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and professional phone etiquette
• Ability to perform data entry accurately with excellent typing speed and attention to detail
• Experience with QuickBooks or bookkeeping is a plus
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Knowledge of office management procedures along with general computer literacy
• Previous experience in customer service or as a receptionist in medical or dental settings is advantageous
• Personal assistant or calendar management experience is beneficial for supporting executive schedules

Join us in creating a welcoming atmosphere while supporting our team’s operational success! We value energetic professionals who are eager to contribute their skills in a collaborative environment. This role is essential for maintaining the efficiency of our daily functions and delivering outstanding service to everyone who walks through our doors.

Pay: $19.00 - $25.00 per hour

Work Location: In person