Receptionist/Administrative Assistant

Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be a proactive communicator with strong organizational skills, capable of managing multiple tasks efficiently while maintaining a positive and professional demeanor. This paid position offers an exciting opportunity to contribute to a thriving office environment and develop valuable skills across various administrative functions.

Responsibilities

• Greet visitors, clients, and vendors warmly, providing excellent customer service and ensuring a positive first impression
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries appropriately
• Handle front desk duties including scheduling appointments, maintaining visitor logs, and organizing incoming/outgoing mail
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Assist with calendar management, appointment scheduling, and coordinating meetings for staff and executives
• Support office management Admissions, Social service, payroll, and Business Office tasks such as filing, proofreading documents, and maintaining organized workspaces
• Provide clerical support including photocopying, faxing, inventory management, and basic bookkeeping using QuickBooks or similar software

Requirements

• Proven office experience with strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong typing skills and attention to detail for accurate data entry and proofreading
• Exceptional phone etiquette and customer service skills to handle inquiries professionally
• Bilingual abilities are highly desirable to serve diverse client needs effectively ( Armenian, Russian, Spanish Preferred but not required)
• Previous experience as a receptionist or administrative assistant in medical or dental offices is a plus
• Knowledge of multi-line phone systems, office management procedures, and clerical tasks such as filing and data entry
• Personal assistant or medical receptionist experience is advantageous for supporting busy professionals or healthcare environments
• Ability to manage time efficiently while juggling multiple responsibilities with a positive attitude

Join us in creating an organized, welcoming environment where every day presents new opportunities to make a difference! We value proactive team members who thrive on delivering exceptional support while growing their professional skill set. This is a paid position committed to fostering your career development in administrative excellence.

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Life insurance
• Retirement plan

Work Location: In person