Receptionist/Administrative Assistant

Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and clients, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, support office operations, and provide exceptional customer service. Your proactive approach and organizational skills will help keep our office running smoothly and efficiently, contributing to a positive workplace atmosphere.

Duties

• Greet visitors, clients, and vendors with warmth and professionalism, providing excellent customer service at all times
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries to appropriate staff members
• Maintain a clean, organized front desk area and ensure all reception areas are welcoming and professional
• Handle data entry, filing, and document proofreading to support office operations
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
• Assist with basic bookkeeping tasks using QuickBooks and support office management activities such as supply ordering and inventory tracking
• Support clerical duties including typing correspondence, managing incoming/outgoing mail, and maintaining accurate records

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and general computer literacy
• Experience with multi-line phone systems and phone etiquette essential for effective communication
• Bilingual abilities are a plus to serve diverse client needs effectively
• Familiarity with QuickBooks for bookkeeping tasks preferred but not required
• Strong attention to detail for proofreading documents and data entry accuracy
• Excellent time management skills to prioritize tasks efficiently in a fast-paced environment
• Previous experience as a receptionist or administrative assistant in medical or dental offices is advantageous
• Personal assistant or calendar management experience is beneficial for supporting team members’ schedules

Join us in creating a vibrant office environment where your organizational talents shine! This paid position offers the opportunity to develop valuable skills while supporting a collaborative team dedicated to excellence.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

• Flexible schedule

Work Location: In person