Receptionist/Assistant

Job Overview
We are seeking a dynamic and highly organized Receptionist/Assistant to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while providing essential administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As a key point of contact, you will manage front desk operations, handle multi-line phone systems, and assist with office management tasks to ensure smooth daily operations. This paid position offers an exciting opportunity to develop your administrative expertise in a professional setting.

Duties

• Greet visitors and clients warmly, ensuring a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently
• Maintain organized filing systems and perform data entry with accuracy (operations)
• Support office management tasks such as calendar scheduling and appointment setting
• Handle incoming and outgoing correspondence, including proofreading documents
• Assist with bookkeeping activities using QuickBooks or similar accounting software
• Provide exceptional customer service by addressing inquiries promptly and professionally
• Support administrative tasks such as typing reports, managing office supplies, and organizing files
• Run errands

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Excellent organizational skills with the ability to prioritize tasks effectively
• Experience with front desk operations and multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs
• Knowledge of office management procedures and clerical best practices
• Demonstrated customer service skills with professional phone etiquette
• Ability to perform data entry accurately and efficiently in a fast-paced environment
• Familiarity with medical or dental receptionist duties is a plus
• Personal assistant experience or calendar management skills are advantageous
• Basic bookkeeping knowledge using QuickBooks or similar software is preferred
• Strong proofreading skills to ensure error-free documents
• Time management skills to handle multiple responsibilities seamlessly

Join us as a Receptionist/Assistant and become an integral part of a vibrant team dedicated to delivering outstanding service while supporting the efficient operation of our office. This paid role offers valuable experience in office administration, customer support, and organizational management—perfect for those eager to grow their career in a lively professional environment!

Pay: From $16.60 per hour

Benefits:

• Employee discount
• Paid time off
• Professional development assistance
• Referral program

Language:

• Spanish (Required)

Work Location: In person