RECORD SPECIALIST - SHERIFF'S DEPARTMENT

Description

Hiring range for this position is $40,996.80- $49,004.80. Initial placement for new employees is customarily at entry level through 35% percentile. Pay grade for this position is 14.

This position is located in the Sheriff's Department.

General Definition of Work:

Performs intermediate administrative support and technical work assisting the public and coding, reporting, filing and researching law enforcement records; does related work as required. Work is performed under the regular supervision of a deputy sheriff/sergeant.

Examples of Duties

Essential Functions/Typical Tasks:

Receiving, processing and maintaining law enforcement files and records; providing general office clerical duties.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Assists the public with general inquiries, fingerprint applications, incident and accident report information and purchase and concealed carry gun permits.
• Assists with obtaining information on civil processes and service of domestic violence protective orders.
• Collects and records fees charged for permits, services, etc.
• Obtains and clarifies information from domestic violence plaintiffs in order to assist civil officers with the safe service of these orders.
• Enters and updates these orders into NCIC upon initial issuance and after each court hearing.
• Properly maintain hard copies of these orders.
• Answers numerous non-emergency phone calls from the public, attorneys' offices, insurance companies, etc.
• Enters incident, arrest, accident and supplemental reports as well as gun purchase permit information in RMS.
• Scans and files reports.
• Prepares deposit for finance.
• Notarizes various documents for sheriff's office personnel and the public.
• Processes incoming and outgoing mail and correspondence including but not limited to civil processes, records checks and subpoenas.
• Restocks office supplies.
• Distributes record checks to attorneys.
• Logs and clears subpoenas.
• Enters and clears civil processes in RMS as needed.
• May be required to act as transport chaperon for female prisoners.
• Operates standard office and data entry equipment.
• Performs related tasks as required.

Knowledge, Skills and Abilities:

General knowledge of modern law enforcement record keeping procedures and practices; general knowledge of law enforcement forms, terminology and records; thorough knowledge of departmental programs, policies and procedures; ability to perform a considerable volume of detailed record work; ability to maintain files; ability to type accurately and at a reasonable rate of speed; ability to speak distinctly and hear clearly; ability to operate two-way radio and general office equipment; ability to follow oral and written directions; ability to establish and maintain effective working relationships with associates.

Minimum Education / Experience requirements

Education and Experience:
Any combination of education and experience equivalent to graduation from high school and some experience in general clerical work.

Some county job postings indicate that you can qualify with an "equivalent combination of education and experience." If this language is included in the job description, it means you may qualify through either education, your years of directly related experience, or a combination of both.

If you have indicated that you have earned a certificate, diploma, or degree from a technical school, college, or university, please note that Cabarrus County will verify your educational credentials. Official transcripts must clearly show the specific credential awarded to ensure accurate validation.

Physical Requirements:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires stooping, kneeling, reaching, walking, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

Special Requirements:

None.

Supplemental Information

Supplemental and Contact Information:
Cabarrus County selects applicants for employment based on job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence.

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application. Applicants who obtained their education outside of the United States and its territories are expected to assume responsibility for having their academic degrees validated as equivalent to a degree conferred by a regionally accredited college or university in the United States.

Please be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.

If multiple applications are submitted to an individual position, only the most recent application received prior to the posting closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Processing applications will take an average of 6 – 8 weeks due to the high volume of applications received. It is not necessary to contact the Human Resources Office to check the status of an application. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the most qualified applicants.

For technical issues with your applications, please call the NEOGOV Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact HR at 704-920-2200.