RECORDS CLERK

JOB_REQUIREMENTS

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Job Function:

Career Path:

Essential Job Functions:

The tasks listed below are those that represent the majority of the time spent working in this position. Management may assign additional tasks related to the type of work of the position as necessary.

Perform diversified clerical, secretarial, custodial, and records keeping functions as required
Perform routine office tasks such as data entry, mail dissemination, typing letters, forms, filing, faxing and Photocopying
Data entry of traffic citations, traffic crash reports, DUIs, written warnings, verbal warnings, trespass warnings, and animal, parking and code violation citations.
Maintain all Records files
Handle expungement and sealing of records
Control and maintain funds received for records processing, merchandise, fingerprinting, etc.
Maintain a balance for Petty cash, and generate quarterly and annual reports
Generate monthly fingerprint invoice for Waterman Village
Send domestic violence and hate crime reports to proper locations, as they occur, in a timely manner
Send Uniform Crime Reporting (UCR) statistics in, as required, in a timely manner
Log bias-based profiling information in accordance with Uniform traffic citations, written and verbal warnings.
Prepare statistical reports on traffic incidents, problem areas and types of crimes, as needed, for administration, investigative and public request purposes
Ensure proper filing of all traffic and criminal cases and citations, including citation transmittal and court transmittals (i.e. Driver improvement, State Attorneys Office, Juvenile and Misdemeanor court)
Respond to public records inquiry, make copies and provide to the public, to include the media
Data entry of Notice of existing Alarm forms and False Alarm notices
Complete local records checks on individuals, either in person, or by mail
Perform Notary Public Services
Conducts inventory of merchandise
Performs annual records management/destruction per state regulations
performs other related duties a s assigned

Knowledge, Skills, and Abilities:

Gain the knowledge of UCR program and procedure
Gain the knowledge of records retention and destruction regulations and procedure
Interpersonal skills
Financial skills
Must be a self-starter and work with minimum supervision
Gain knowledge of FDLE fingerprint submission procedure
Gain knowledge of public records statute and department policy and procedure
Gain the knowledge of local geography
Ability to become a Notary Public
Ability to type 60 w.p.m

Required Qualifications:

High School Diploma or GED
A minimum of three (3) years related clerical experience
Position requires strict confidentiality of exempt criminal or victim information
Ability to obtain law enforcement background clearance, to include a polygraph exam
A comparable amount of education and/or experience can be substituted for the minimum qualifications
Must have computer experience, knowledge of public records laws and MS Office required

Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period.
Must have valid Florida Driver’s License.

Physical Demands:

Ability to talk by means of spoken words.
Acceptable eyesight (with or without corrections).
Able to distinguish colors, peripheral vision, depth perception and ability to adjust focus.
Acceptable hearing (with or without hearing aid).
Able to exert up to twenty-five (25) pounds of force occasionally and/or a negligible amount of force frequently or constantly to life, carry, push, pull or otherwise move objects.
Walking or standing for periods of time.
Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc.
May be subject to tension as a regular consistent part of the job.
Must be able to operate a computer, typewriter, copier, fax machine, communication equipment, department policy and procedure manual, minor repair tools, filing cabinets and systems, telephones and intercom systems, and a cash register.

Equipment:

Notary Equipment
Filing Systems
Telephones and intercom systems
Computer Network System to include word Processing and Police records management systems
Copy/ Fax equipment

Environmental Conditions:

Works inside in an office environment
May require working outside.
Works inside under stressful coonditions.

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.

The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Mount Dora is a drug-free, smoke-free, EOE.

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