Records Management Assistant III

The University of Arizona is seeking a Records Management Assistant III to assist in the daily operations of the Department’s Records Unit. This position entails compiling and entering data, researching, organizing and preparing statistical reports for State and Federal Agencies, retrieving and readying information for dissemination and release, and working with various law enforcement agencies, criminal justice agencies, University Departments and the general public.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

• Collecting, and entering data from various types of police reports, ensuring the accuracy and completeness in accordance with Federal, State and Department Policies.
• Utilize one or more databases to process, redact, copy and provide the correct information for necessary dissemination in according to State laws and Department Policies utilizing a computer, printer, document imaging scanner, copier and fax machine.
• Enters, queries and retrieves information from various computer systems in order to file, prepare, copy and release police documents and information in response to subpoenas, requests from other Criminal Justice Agencies, insurance companies, attorney’s, University of Arizona Department’s, and the public in accordance with State Laws and Department Policies.
• Compiling statistical reports on a daily, monthly and yearly basis, and disseminating them to the Department, State and Federal Agencies in accordance with Federal and State laws, CALEA accreditation standards, Clery Act Requirements, and Department Policies.
• Completes ACJIS functions in compliance with State and Federal regulations with the Department of Public Safety. Maintain a case filing system for paper-based and digital recordings in compliance with the Arizona State Library Archives and Public Records.

Knowledge, Skills and Abilities

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Skill in determining priorities.
• Ability to work efficiently independently or in a group environment.
• Type a minimum of 35 words a minute.
• Excellent proofreading skills and attention to detail.
• Maintain a B-level Terminal Operator Certification through the Arizona Department of Public Safety.
• Willing to work varied hours at times, weekends, and holidays.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
• B-level TOC Certification (following employment).
• Pass an extensive background investigation to include a polygraph exam.

• Currently B-level TOC Certified.
• Experience working in a higher education institution.
• Experience working in a law enforcement agency.
• Experience with Windows and Microsoft Applications such as Word, Excel, PowerPoint, and cloud-based systems.