Records Management Specialist

Summary Of Work

Perform advanced-level professional work involving the analysis, development, implementation, and coordination of records management, forms management, and related information systems to ensure compliance with NDCC Chapters 54-46-05 and 54-44.6 and statewide information technology standards.

Duties and Tasks

• Administer and coordinate the agency's records management program.
• Oversee and support the analysis and coordination of the agency's forms management activities.
• Coordinate and evaluate asset management activities.
• Perform analysis and support of information access and retrieval functions.
• Review, assist, and oversee department records and forms to ensure compliance with Americans with Disabilities (ADA) requirements.
• Provice IT policy guidance and system support across multiple functional areas.
• Serve as back-up support for responding to open record requests as needed.
  
  

Minimum Qualifications

• An associate's degree in Records Management, Information Management, Information Systems, Information Technology, Library and Information Science, Archival Studies, or a closely related field and two years of relevant experience. To note, relevant work experience performing comparable duties may be substituted for the educational requirement on a year-for-year basis.
• Strong organizational skills with the ability to manage competing priorities and maintain attention to detail.
• Excellent communication skills, both written and verbal.
• Willingness to create, implement, and manage new or evolving processes.
  
  

Preferred Qualifications

• Bachelor's degree in in Records Management, Information Management, Information Systems, Information Technology, Library and Information Science, Archival Studies, or a closely related field and five years of relevant experience.
• Experience administering records management, forms management, or information governance programs.
• Experience with electronic records management or document management systems.
• Knowledge of records retention, public records requirements, and information lifecycle management.
• Experience reviewing documents and forms for ADA accessibility compliance.
• Experience developing policies, procedures, and business process improvements.
• Experience supporting information technology systems, projects, or governance activities.
• Experience responding to open records requests.
• Professional certification in records or information management is preferred.
  
  

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Please note that the Department of Water Resources is not enrolled in E-Verify and does not provide sponsorships for employment.

Applications will ONLY be accepted online through the ND PeopleSoft System.

State of ND employees should access the announcement and application by signing into their ND PeopleSoft account at: ND PeopleSoft, clicking on "Careers," and selecting "Careers" in the drop-down menu.

Applicants who are not employees of the State of North Dakota can access the announcement and application by visiting: ND Careers website.

Application materials must reach this office by 11:59 PM Central Standard Time (CST) on the closing date.

In addition to the online application, the following is also required:

• Cover letter (addressed to Human Resources)
• Resume;
• Copy of all college transcripts, and;
• The name, address, and phone number of three professional references (no letters of reference please).
  
  

Application materials will be scored based on a 100-point job-related personnel system.

Applications should include information that directly addresses how the applicant meets the minimum qualifications and a summary of work. It is very important to be thorough and detailed in all application materials.

Applicants who experience difficulties during the application process should contact recruiter@nd.gov or (701) 328-3290.

For more Team ND benefit information, please see Team ND Benefits.

For questions regarding this position's duties or requirements, please contact Missy Schmidt at (701) 328-2751 or mkschmidt@nd.gov.

TTY users may use Relay North Dakota at 711 or 1 (800) 366-6888.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.