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City of Greenville, SC

RECREATION PROGRAMS COORDINATOR - 0925

Greenville, United States

Salary

$49,500.00 - $69,300.00 Annually

Location

206 S. Main Street (City Hall) - Greenville, SC

Job Type

Full Time

Job Number

01400

Department

PARKS, RECREATION & TOURISM (PRT)

Division

RECREATION & COMMUNITY CENTERS

Opening Date

09/29/2025

FLSA

Exempt

Brief Description

Job Summary

Under general direction and in compliance with standard operating procedures and policies, organizes, formulates, implements and maintains recreation programs for diverse ages, interests and genders in the Parks, Recreation and Tourism (PRT) Department. Acts as on-site coordinator, exercising a moderate level of discretion in the interpretation and application of policies, operating procedures, and rules in organizing and directing event and programming staff and volunteers throughout activities. Sets up and breaks down special event equipment (i.e. tents, tables, chairs, signs, banners, audio-visual equipment, etc.). Tracks and maintains participant and program records as needed. Assists in leading and coordinating seasonal and temporary personnel and volunteers. Connects with neighborhood associations, non-profit agencies, and organizations to foster community involvement and provide critical feedback to City management. Maintains and implements City safety protocols and procedures as required. Works varying, flexible hours to include evenings and weekends.

Job Duties

Essential Functions

% of Time

Plan, Coordinate, and Evaluate Assigned Event and Program Logistics: Organize, create, and assist Recreation Operations Manager with City of Greenville events and programs. Schedule and conduct organizational meetings to determine program goals and objectives. Create and present presentations, speeches, proposals, etc. regarding PRT programs and events to City management, boards of directors, and/or prospective program representatives. Act as a liaison between contracted program representatives and local authorities, vendors, and suppliers. Administer contracts and service agreements with external groups, vendors, etc. according to established ordinances and policies. Ensure delivery of agreed upon terms and coordinate payment for services. Evaluate and recommend improvements for all aspects of recreation programs/events such as fitness programs, holiday events and pop-up engagements. Coordinate one or more of the following areas:
- Programs: Assist with coordination and implementation of programs in City parks. Research innovative ideas for programming. Communicate with external organizations about hosting events inside and outside of City facilities, to coordinate schedules, logistical needs, rain plans, and facility needs for each program. Organize walkthroughs with partner organizations utilizing City facilities. Collaborate with sales and marketing staff on marketing programming to the community. Track and maintain participant and program records as needed. Monitor and evaluate program effectiveness, recommend changes and implement management decisions. May be responsible for handling or processing of program payments and monitoring nominal expenditures. Assist in leading and coordinating seasonal and temporary personnel and volunteers.
- Operations/Logistics: Coordinate with local authorities to ensure all permits/applications for City-organized programming are completed in a timely manner. Coordinate with other departmental staff to provide staff resources, materials and equipment needed for various programs and events. Set up and break down special event equipment (i.e. tents, tables, chairs, signs, banners, audio-visual equipment, etc.).Create site maps and build-out spreadsheets for staff, crew, vendors, City departments, and local authorities to ensure the success of programming. Write and distribute notification letters to all staff and volunteers. Create and maintain a database of all vendor contact information. Recruit, interview, coordinate, schedule and train temporary staff and volunteers for programming.

50%

Organize and Engage Programming Partnerships: Build, maintain, and coordinate relationships with partners, including community organizations, committees, and recreation partners. Collaborate with partners to organize and execute community programs and events. Assist in identifying and securing sponsorships and recreation programs and events. Implement agreements for community partnerships, contracts, and sponsorships, facility rentals related to programs and events in all City parks and facilities. Ensure that all logistical and operational aspects of these agreements are managed to provide high quality programming to the community. Develop and implement strategies for coordinating efforts with partners to enhance programming in City parks and facilities. Coordinate with recreation staff to create and keep current informational displays. Assist with organization and maintenance of historical content. Work with Unity Park staff to coordinate tours of Welcome Center historic exhibit for the public, business groups, service organizations and other community groups. Maintain inventory of all recreation partners

25%

Support Marketing and Promotion Efforts of Recreation Programs and Neighborhood Services: Communicate and provide information about City policies, procedures, programs, services, and objectives with the public and neighborhood associations. Support these associations in their formation, communication efforts, project planning, and implementation. Assist other divisions within PRT with neighborhood-related communications. Aid in creating presentations for community groups and organizations. Collaborate with external organizations and agencies on special projects and attend public and neighborhood association meetings.

25%

Perform other duties as assigned.

Qualifications

Job Requirements

Bachelor’s degree in parks, recreation, tourism, event management, education, recreation programs, community relations, or a related field.

Over two (2) years of experience in recreation programming, planning, and executing special events.

CPR, First Aid, & AED certification within one (1) year of employment.

Driver's License Requirements

Valid South Carolina Class D Driver's License.

Performance Requirements

Knowledge of:

Recreation and event programming principles and best practices.

Trends and current developments in programming and event planning.

Proper care and safety practices of venue management, program operation, special events, materials, and supplies.

Principles and practices for providing exceptional customer service to a diverse group of people.

Superior organizational skills with a strong attention to detail.

Modern office practices, methods, and computer equipment and applications related to the work.

Ability to:

Respond to and resolve difficult citizen inquiries and complaints, and advise the public on policies, procedures & regulations.

Evaluate the effectiveness of programs and make recommendations for improvements.

Assist in leading and coordinating seasonal and/or temporary staff and volunteers, including training, work planning, organizing, and scheduling.

Prioritize workload and manage time efficiently, meet deadlines and complete assignments in a timely manner.

Establish and maintain effective working relationships with City departments, the public, and key stakeholders.

Maintain facilities and equipment in a clean, safe, and secure manner; perform minor maintenance repairs.

Maintain order and safety in crowded and noisy environments.

Administer first aid, CPR, and AED, as needed.

Perform work as directed in an efficient, effective, safe, and timely manner.

Respond appropriately to changing situations.

Independently organize work, set priorities, meet deadlines, and follow up on assignments.

Demonstrate strong customer service skills and establish, maintain, and foster positive and effective working relationships.

Use English effectively to communicate in person, over the telephone, and in writing.

Read, comprehend, and apply knowledge of rules, regulations and procedures as they relate to City recreational programs.

Write reports, prepare business letters, summarize meeting minutes, and compose emails in a clear and professional manner.

Make mathematical calculations and draw logical conclusions.

Work a schedule requiring non-traditional workdays.

Operate department equipment to include, hand trucks, utility vehicles, and vehicles.

Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.

Utilize specialized software and systems to include registration software, venue layout software and graphic design software (Adobe Creative Suite, to include Photoshop and Illustrator, and other software).

Other Information

Working Conditions

Primary Work Location: City Hall, Community Centers, Unity Park, outdoor park spaces, fields and courts.

Protective Equipment Required: Closed-toe shoes, rain jacket, gloves, hat, and sunglasses.

Environmental/Health and Safety Factors:
Relatively free from unpleasant environmental conditions or hazards. Seasonal exposure to extreme temperatures and wetness/humidity.

Physical Demands:
Constantly requires hearing, vision, talking, carrying, and pushing/pulling. Frequently requires fine dexterity, handling/grasping, reaching, twisting, sitting, standing, and walking. Occasionally requires lifting, bending, climbing, crouching and stooping, kneeling, balancing, and foot controls. Moderate strength demands include constantly exerting up to 10 pounds, frequently exerting up to 20 pounds, and occasionally exerting 20-50 pounds.

Mental Demands:
Constantly requires performing multiple tasks simultaneously, working an irregular schedule/overtime, and working closely with others as part of a team. Frequently requires time pressures, frequent change of tasks, tedious or exacting work, and working in a noisy/distracting environment. Occasionally requires emergency situations.

Americans with Disabilities Act Compliance

The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

HEALTH INSURANCE

The City offers the following health insurance options to eligible employees:

Medical
Dental
Vision
Basic Term Life
Employee Supplemental Life
Spouse Term Life
Child Term Life
Short Term Disability (STD)
Long Term Disability (LTD)
Voluntary Benefits (Critical Illness, Accident, Hospital Care, etc.)

All health insurance coverage is effective the first of the month following the employee’s hire date except for LTD which is effective the 91st day following date of hire.

LEAVE & HOLIDAY BENEFITS

General Leave is earned/accrued biweekly by all regular, full-time and permanent part-time employees as a percentage of normal work hours.
The City of Greenville observes 11 paid holidays.

RETIREMENT BENEFITS
The City is a member of the South Carolina State (SCRS) and Police Officers (PORS) defined benefit Retirement Systems.

AWARDS & RECOGNITION