Recruiting & HR Admin

Position Overview

We are seeking a highly organized and detail-oriented Recruiting & HR Coordinator to provide essential administrative and operational support to our Recruiting and HR teams. This role is heavily focused on recruiting coordination and candidate experience , while also assisting with key HR generalist processes such as onboarding, documentation, and HR system support.

This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting multiple workflows behind the scenes, and takes pride in keeping processes running smoothly and efficiently.

Key Responsibilities

Recruiting Operations Support

• Post, update, and manage job openings across applicant tracking systems (ATS) and job boards
• Coordinate interviews by scheduling candidates and hiring managers across multiple time zones
• Maintain accurate, up-to-date candidate records and pipeline status within the ATS
• Send timely candidate communications, including interview confirmations, follow-ups, and rejection notices
• Support background checks and pre-employment screening coordination
• Assist with offer letter preparation and onboarding document collection
• Track recruiting metrics and prepare basic reports (open roles, time-to-fill, pipeline health)
• Support recruiting campaigns, hiring events, and employee referral tracking as needed
• Perform additional recruiting support duties as assigned

HR Administrative Support

• Assist with employee onboarding and offboarding coordination and documentation
• Maintain employee files, records, and HR documentation within the HRIS
• Support HR audits, compliance tracking, and data accuracy initiatives
• Assist with benefits enrollment administration and employee follow-ups
• Help prepare HR communications, forms, templates, and internal documents
• Provide administrative support for training programs, compliance tasks, and policy acknowledgements
• Perform other HR support duties as assigned

Core Competencies

• Strong administrative and operational excellence
• High attention to detail, accuracy, and follow-through
• Process-driven mindset with the ability to manage multiple priorities
• Clear, professional, and confident communication skills
• Adaptability and eagerness to learn in a growing organization
• Team-oriented approach with a strong service mindset

Required Qualifications

• Availability to work Monday–Friday, 7:00 a.m. – 5:00 p.m. Central Time (U.S.)
• Fluency in spoken and written English to communicate effectively with U.S.-based teams and candidates
• 1–3 years of experience in recruiting coordination, HR administration, or a similar support role
• Excellent organizational, time-management, and multitasking skills
• Strong written and verbal communication abilities
• Comfort handling confidential and sensitive information with discretion
• Ability to work independently in a fully remote environment
• Proficiency in Microsoft Office or Google Workspace tools

Preferred Qualifications

• Experience supporting U.S.-based recruiting or HR teams
• Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms
• Exposure to high-volume recruiting environments
• Strong interest in building a long-term career in Talent Acquisition or Human Resources