Recruitment Coordinator - Administration

About Us

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

The Role

We recognize that great talent isn’t defined by titles but by skills and mindset.

To provide efficient and flexible administrative support to the recruitment process as part of the recruitment administration team. To act as the main point of contact for all queries relating to their area of responsibility.

We are currently hiring a Coordinator - Recruitment Administration to support our client in the Aviation industry.

This is a hybrid role working 1 day per week if based in Cleveland and if based in Atlanta, it will be onsite at the client site as needed.

OR Remote role if based in Ohio, Georgia, Texas, Florida and New York City.

What you’ll be doing

• Oversees account-specific administration activities such as job posting, interview scheduling, help desk support, applicant tracking system updates, and pre-employment screening or reference checks initiation or verification
• Managing various ad-hoc administration activities to support the effective running of the recruitment process
• Collaborating on or completing daily, weekly, monthly, and quarterly reports accurately as required within the set deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors (e.g., PEs vendor), and other account stakeholders
• Ensuring stakeholders are continually appraised and updated on the relevant processes
• Management of day-to-day queries relating to their area of responsibility, ensuring all are dealt with in an effective and timely manner and escalated where necessary
• Participating in continuous improvement implementation within the immediate team
• Fully utilizes technology and other rollouts and changes implemented to the team

You’ll need to demonstrate:

• Demonstrate strong written and verbal communication skills, with the ability to engage professionally with stakeholders
• Apply offer management expertise, ensuring accuracy, timeliness, and adherence to process
• Bring comprehensive administrative expertise, using Excel and structured processes to support operations with strong attention to detail
• Navigate change with agility, adapting effectively in fast-paced, high-pressure, and evolving environments
• Exhibit flexibility and resilience, maintaining performance while managing shifting priorities

Behavioural Skills

• Growth Mindset - proficiency level 2
• Focuses on self development - proficiency level 2
• Acts Proactively and At Pace – proficiency level 2
• Accepts and Adapts to Change – Proficiency Level 2
• Perseverance - proficiency level 3
• Follows Processes and Guidelines - proficiency level 2
• Attention to Detail – proficiency level 3
• Manages Priorities - proficiency level 1
• Service Excellence - proficiency level 2
• Effective Communication - proficiency level 2
• Partnering with Colleagues - proficiency level 2
• Stakeholder Partnering - proficiency level 1

Technical Skills

• MS Office - proficiency level 2

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration is $41,990 USD – $55,300 USD, plus applicable benefits.

This range is specific to the advertised locations and may not be applicable to other locations.

Medical/Rx, Dental, Vision, Spending Accounts, Life, Disability, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.

If you’re ready to bring your skills and curiosity, click Apply and let’s explore what we can achieve together!