Remote Legal Services Administrator

Summary

The Legal Services Administrator plays a pivotal role in the growth of Better Life Plans. The ideal candidate for this position will be highly organized and capable of articulating their organizational methods to a team. They should possess a meticulous eye for detail, spanning various platforms such as emails, websites, CRM systems, and phone calls. The ability to manage multiple projects simultaneously and ensure timely completion of deliverables is crucial. Effective communication is a key attribute for a successful candidate, as they will collaborate with court staff, attorneys, and various roles within BLP.

Responsibilities

• Assist with documenting the filing process in all courts BLP Network Attorneys represent clients
• Assist team members with filing in all courts BLP Network Attorneys represent clients
• Maintain records of Attorney information and sign-on information for each court
• Oversee and update the billing information on file with various courts
• Research state-filling practices and provide suggestions on managing the system
• Oversee multiple law firms or legal departments' communication methods, including mail and email
• Coordinate with Accounting to track and record accurate and up-to-date billing information
• Assist with updating, formatting, and naming of BLP legal documents, including Answer Templates, Cover Letters, and Motions
• Coordinate with New Hire attorneys to ensure BLP has preferred master templates
• Organize BLP templates to ensure ease of use for paralegals, Attorneys, and Management
• Assist with identifying systems enhancements for the BLP Network Attorney Group
• Other projects as assigned

Qualifications

Required

• Paralegal certification, similar legal services degree, or 5+ years of paralegal experience
• Legal case management experience through a case lifecycle
• Experience drafting and reviewing legal documents
• Experience with XML mapping for template management
• Experience Efiling in multiple jurisdictions
• Experience setting up and managing efile accounts
• Familiarity with navigating court websites and court records searches
• Proactive in finding solutions while also using discernment when escalating to management
• Familiarity with reading court documents, local laws and ordinances, and court rules and regulations
• Work with a high volume of documents daily and maintain digital organization
• Demonstrates ownership of work and maintains excellent quality standards
• Ability to communicate both verbally and in written format at a high level
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Above average skills in Adobe, Microsoft Word and Outlook

Preferred

• Minimum of 3 years experience in business or legal operations
• Comfortable with ambiguity and evolving practices
• Ability to work independently as well as with a team and multi-task on time-sensitive projects
• Familiarity with case management software and navigating multiple screens
• Effectively present information in one-on-one and group situations to attorneys, courts, and other employees of the organization.

Anticipated start date: 02/02/2026

Full Time; Non Exempt role; Weekly Pay
Schedule: Monday through Friday - 9:00am - 5:30pm EST
Hourly pay rate - $22.00 per hour (firm)