Remote Operations & Scheduling Coordinator

Remote Operations & Scheduling Coordinator

Gate Fabrication & Automation Company

Full-Time | 100% Remote | Room to Grow

We build and install custom driveway gates, automatic operators, and access control systems. Our work is hands-on, our clients are high expectations, and our schedule is always moving. We need someone behind the scenes who's sharp enough to keep up — and smart enough to stay one step ahead.

About the Company

We are a growing gate fabrication and installation company specializing in custom driveway gates, automated gate operators, and access control systems for residential and commercial clients. Every project we take on is custom — no two jobs are exactly alike — which means our operations demand someone who can think on their feet and keep things organized in a fast-moving environment.

About the Role

This is a right-hand role. You'll be embedded in the day-to-day of the business, keeping everything running smoothly so the owner can stay focused on fabrication, installations, and clients. You'll manage the schedule, handle quotes and invoices, coordinate with customers, and make sure nothing falls through the cracks.

We want someone who learns how we work well enough that they already know what's needed before we ask. If you're the type of person who finds satisfaction in a perfectly organized day and takes pride in a business running like a well-oiled machine — this role was made for you.

What You'll Do

• Scheduling & dispatch. Manage the owner's calendar and coordinate installation appointments, site visits, and follow-ups — keeping the crew moving efficiently every day.
• Quotes & estimates. Prepare professional quotes for driveway gate fabrication, automation systems, and installation jobs based on information provided.
• Invoicing & payments. Send invoices, track outstanding balances, and follow up to make sure we get paid on time.
• Client communication. Be the first point of contact — answering inquiries, confirming appointments, and keeping customers informed throughout their project.
• Stay ahead of the operation. Know what's on deck, what's coming up, and what needs to be done before being asked. Anticipate. Prepare. Execute.
• Run the day-to-day. Handle emails, calls, task tracking, vendor coordination, and whatever else keeps the business moving.
• Help build better systems. As we grow, help us create processes and workflows that scale.

Who You Are

• You're proactive — you don't wait to be told. You see what needs to happen and you make it happen.
• You're highly organized and take pride in the details. Nothing slips past you.
• You communicate clearly and professionally — with clients, vendors, and the team.
• You can handle multiple moving pieces at once without losing your footing.
• You're reliable, trustworthy, and take ownership of your responsibilities.
• You want to grow with a company, not just fill a seat. You're in it for the long haul if it's the right fit.
• You're curious about the trade — you don't need to know gates, but you'll want to learn.

What We Offer

• 100% Remote — work from anywhere with reliable internet
• Growth opportunity — this role grows as the company grows. We promote from within and reward people who show up and deliver.
• Real ownership — you won't be micromanaged. We trust the people we hire.
• Competitive pay based on experience
• A direct working relationship with the owner — your work matters and you'll know it
• Long-term potential — if we work well together, we build something together

How to Apply

Send us your resume along with a short note about yourself. Tell us: what does a perfect workday look like for you? We read every single application personally.

We're building something we're proud of and we want the right person growing alongside us. If this feels like your kind of place — reach out. Let's talk.

Pay: $45,000.00 - $61,765.27 per year

Work Location: Remote