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Research Coordinator
Job Description
An open, fully funded position for a Clinical Research Coordinator is available in the Glenn Biggs Institute for Alzheimer's & Neurodegenerative Diseases at the University of Texas Health San Antonio (UTHSA)
https://biggsinstitute.org/ ). We are looking for an exceptional candidate with expertise in clinical research to join a collaborative team of clinicians, sponsors, and research team members conducting state-of-the art research on dementia.
The position provides opportunities to work with Investigators conducting research on dementia as part of the NIA-funded South Texas Alzheimer’s Disease Research Center. The candidate will work closely with investigators to coordinate activities for assigned clinical trials. Responsibilities include participant recruitment, obtaining informed consent, administering cognitive assessments, maintaining GCP-compliant documentation, processing and shipping biological specimens, data entry, protocol implementation, and quality control review.
This role requires regular communication with the Principal Investigator, clinical teams, study sponsors, and UT Health departments to ensure efficient and compliant study conduct. This position will be heavily embedded in our new Center for Brain Health as a liaison between research and clinical care.
The ideal candidate is self-motivated, detail-oriented, and able to work independently in a dynamic environment. A collaborative mindset, strong communication skills, and the ability to adapt within a growing research program are essential for success in this role.
- Responsibilities
- Coordinate and execute clinical trial activities, including screening, enrollment, and participant follow-up visits
- Conduct pre-screening and assist with eligibility assessments using medical records and study criteria
- Facilitate and document the informed consent process per IRB and protocol requirements
- Schedule and manage study visits, ensuring protocol timelines and procedures are followed
- Maintain accurate source documentation, case report forms, and data entry in EDC systems
- Track and maintain study logs (e.g., screening/enrollment logs, prescreening logs, delegation logs, training logs)
- Maintain regulatory binders and ensure documents are current, compliant, and audit-ready
- Assist with IRB submissions, including amendments, continuing reviews, and reportable events
- Coordinate study procedures with internal departments (e.g., pharmacy, lab, imaging, and clinical staff)
- Support investigational product management, including coordination of ordering, dispensing, and accountability documentation
- Communicate protocol requirements (e.g., dosing, visit schedules, procedures) to relevant teams to ensure alignment
- Collaborate with investigators, sponsors, CRAs, and internal teams to support study progress
- Prepare for and support monitoring visits, including document organization and follow-up on action items
- Respond to sponsor and CRA queries and assist with data clarification requests
- Anticipates, manages, and escalates issues as appropriate
- Ensure compliance with ICH-GCP, FDA regulations, and institutional SOPs
- Support audit and inspection readiness through organized and consistent documentation practices
- Assist with study-related logistics, including budget-related tracking support and study supply coordination
- Participates in active recruitment, screening, and enrollment of potential study candidates, including discussing study protocols with potential study candidates and obtaining informed consent.
- Collect, process, store, and ship biological specimens in accordance with protocol requirements, ensuring proper handling and documentation.
Qualifications
- Strong attention to detail and organizational skills, with the ability to multitask, prioritize deadlines, and work independently while supporting participants and the investigative team.
- Demonstrated ability to develop and implement processes in a growing or evolving clinical research environment preferred.
- Working knowledge with electronic health record systems and familiarity with medical terminology.
- Strong written and verbal communication skills, including the ability to produce high-quality technical documents and deliver effective written and oral presentations. Demonstrates strong ethics and professionalism.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint), clinical trial databases (e.g., EDC and IRT systems), and various sponsor-provided platforms and vendors.
Experience:
Three (3) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.Education:
Bachelor's Degree degree in a related field is required.Preferred Qualifications:
- Bilingual (English/Spanish).
- Prior experience handling biological samples (blood, urine, saliva, etc.) preferred. Experience conducting clinical trials in an outpatient setting is preferred.
This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Required Skills
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