RFP Writer

Job Description – RFP Specialist
Position Overview

The RFP Specialist is responsible for managing the end-to-end development and submission of proposals in response to RFPs, RFIs, and other formal bid requests. This role ensures timely coordination, cross-functional collaboration, and full compliance with client requirements and internal standards.

Key Responsibilities
RFP/RFI Management

• Analyze and interpret RFPs, RFIs, and related documentation to understand client expectations and requirements.
• Develop comprehensive proposal timelines and ensure all deliverables are completed on schedule.
• Coordinate input from cross-functional teams, including Sales, Marketing, Legal, and Subject Matter Experts.
• Tailor proposals to meet client-specific needs while ensuring strict adherence to submission guidelines.
• Assist in developing pricing strategies aligned with company objectives.

Proposal Development

• Draft, edit, and proofread proposal content to ensure clarity, accuracy, and consistency.
• Create compelling narratives that highlight the organization’s expertise, strengths, and differentiators.
• Maintain and update reusable resources such as templates, boilerplate content, and case studies.
• Collaborate with internal stakeholders to gather technical, financial, and legal information for proposals.

Collaboration & Coordination

• Serve as the primary internal point of contact for all RFP-related queries.
• Engage cross-functional teams to gather relevant data and ensure alignment with client requirements.
• Facilitate internal reviews and secure necessary approvals prior to submission.

Submission & Follow-Up

• Manage the timely and accurate submission of proposals through various channels (online portals, email, or physical submission).
• Monitor and report the status of all RFP responses to leadership.
• Address client follow-ups promptly, providing clarifications or additional documentation as needed.

Continuous Improvement

• Evaluate proposal outcomes and gather feedback to improve future submissions and internal processes.
• Maintain a centralized repository of FAQs, objection-handling responses, and standard content to enhance efficiency and quality.

Qualifications
Education

• Bachelor’s degree in Business, Marketing, Communications, or a related field.

Experience

• 1–2 years of experience in proposal writing, RFP coordination, or business development.

Core Skills

• Strong writing, editing, and proofreading abilities.
• Excellent organizational and project management skills.
• Ability to manage multiple tasks and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with proposal management tools is a plus.
• High attention to detail and accuracy.
• Effective communication skills for collaborating with internal teams and external stakeholders.
• Knowledge of industry best practices in proposal management.

Preferred Qualifications

• Experience with proposal management software.
• Industry experience in sectors such as IT, healthcare, construction, or other complex proposal environments.

Location: College Road, Township, Lahore
Shift Timing: Night Shift (9:00 PM – 6:00 AM PKT)

Job Type: Full-time

Application Question(s):

• What is your current salary?
• What is your expected salary?

Education:

• Bachelor's (Preferred)

Experience:

• RFP Writing: 2 years (Required)

Work Location: In person