Sales Administration

ob Summary

The Sales Administration Officer will provide administrative and coordination support to the sales team to ensure smooth day-to-day operations. The role involves handling sales documentation, maintaining records, coordinating with internal departments, and supporting customer delivery processes in line with company policies and automobile industry standards.

Key Responsibilities

• Prepare and manage all sales documentation including booking forms, invoices, delivery notes, and customer records
• Maintain accurate sales reports, daily bookings, deliveries, and targets in Excel or ERP systems
• Coordinate with finance, registration, insurance, and logistics departments for timely vehicle delivery
• Ensure all customer files are complete, accurate, and compliant with company and legal requirements
• Support sales consultants with quotations, pricing approvals, and promotions
• Maintain updated records of vehicle stock, variants, colors, and delivery status
• Handle customer follow-ups related to documentation, delivery schedules, and post-sale formalities
• Assist in monthly, quarterly, and annual sales reporting
• Ensure compliance with company policies, audit requirements, and dealership SOPs
• Maintain proper filing (soft & hard copies) for easy retrieval during audits

Required Skills & Competencies

• Strong administrative and coordination skills
• Proficiency in MS Excel, Word, and basic ERP/CRM systems
• Good communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• High attention to detail and accuracy
• Understanding of automobile sales processes (booking to delivery)

Qualifications & Experience

• Bachelor’s degree in Business Administration or related field (preferred)
• 1–3 years of experience in sales administration, preferably in the automobile industry
• Experience working in a dealership environment will be an added advantage

Job Type: Full-time

Work Location: In person