Sales Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Sales Administrative Assistant to join our vibrant sales team. In this role, you will be the backbone of our sales operations, providing essential administrative support to ensure smooth daily workflows. Your proactive approach and excellent communication skills will help foster positive relationships with clients and internal teams alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a fast-paced, growth-oriented environment.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Handle multi-line phone systems efficiently, screening calls and taking detailed messages for sales staff.
• Support sales team with data entry, maintaining accurate records in CRM systems and other databases.
• Assist with calendar management and scheduling appointments for sales representatives and clients.
• Prepare, proofread, and organize sales documents, proposals, and correspondence using Microsoft Office and Google Workspace tools.
• Coordinate office supplies, filing systems, and document organization to ensure an efficient work environment.
• Provide exceptional customer service by responding promptly to inquiries via phone or email, supporting customer support efforts.
• Perform clerical tasks such as filing, photocopying, and managing incoming/outgoing mail to streamline office operations.
• Support bookkeeping activities using QuickBooks or similar accounting software as needed.
• Maintain professionalism at the front desk, ensuring a welcoming environment for visitors and clients.

Qualifications

• Proven experience in office management, clerical work, or administrative support within a busy environment.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
• Demonstrated experience using multi-line phone systems and handling front desk responsibilities.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Previous experience in customer service or customer support roles is preferred.
• Knowledge of QuickBooks or bookkeeping experience is a plus.
• Strong attention to detail with proofreading skills to ensure accuracy in all documents.
• Ability to manage time efficiently and prioritize tasks independently while maintaining professionalism at all times. Join us as a Sales Administrative Assistant and become an integral part of our energetic team! Your dedication will help drive our success while providing valuable support that keeps our sales operations running seamlessly. We’re excited to welcome motivated individuals eager to grow their career in a lively, supportive environment!

Pay: $17.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Retirement plan

Work Location: In person