Sales Administrator

General Responsibilities:

Lead the following Sales Contract Management activities:

• Complete the training to become an expert user in the Astemo Contract Review System
• Complete training to access and download customer production contracts from online portals
• Receive customer production contracts from sales account managers
• Initiate the contract review process
• Follow up with account managers to complete contract reviews within specified time periods
• Work with plant sites to ensure pricing they use is the official approved pricing
• Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Contract Review System
• Set up and ongoing maintenance of customer tool asset management information database
• Ongoing follow-up with account managers, procurement, and design engineering to support tooling order invoice readiness tasks
• Generate monthly contract status and tooling status reports

Lead the following Price Maintenance activities:

• Update product pricing in ERP system throughout the month
• Download and utilize pricing reports from ERP system
• Verify all entered pricing is approved and on contract
• Work with sales account managers, accounting, and production planning to confirm pricing effective dates, part numbers and shipment status
• Enter pricing for production and prototype contracts that have been approved in the Contract Management System
• Ensure all products have pricing entered in ERP system at month end closing
• Support evidence requests for internal and external audits

Lead the following Prototype Order Management activities:

• Complete the training to become an expert user of the Astemo Prototype Tracking System (PTS)
• Complete training necessary to access and download prototype orders via customer portals
• Update prototype delivery status information on customer portals as necessary
• Work with the sales account managers and design engineering (as necessary) to initiate internal prototype orders
• Follow up with the plant sites, program management, sales, and design engineering to ensure orders are received and being managed to meet required delivery dates
• Update prototype order status within the PTS system and upload all necessary reference files
• Work with shipping/receiving to ensure orders are properly received in and appropriate forms are used
• Initiate purchase orders to Astemo sites as necessary
• Ensure drop ship orders from Astemo overseas sites are properly managed with appropriate documents
• Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Prototype Tracking System

Additional Responsibilities

• Support accounting during quarterly inventory reviews
• Complete training to use Astemo Salesforce Customer Relationship Management (CRM) System
• Download customer scorecard reports and distribute internally
• Initiate continuous improvement actions that lead to process improvement and metrics gain

Qualifications

Job Requirements:

• Business or database management/analysis experience preferred
• ERP system experience or knowledge is preferred
• Must be detail oriented to maintain accuracy in the data you will manage
• Must be proactive in avoiding issues and recommending solutions
• Excellent planning and organization skills are a must
• Must be able to lead activities as well as support as an effective team member
• Proficient in the use of EXCEL and have some experience with Powerpoint

Education: Bachelor’s in business administration (BSBA or BBA) or related business degree

Experience: Experience working in the automotive industry through internships or summer jobs is preferred.

Job level determined by various factors such as organization size, responsibility, career stage, and capabilities.

Supervisory Responsibilities: n/a

Working conditions:

• Physical Demands: Required to sit or stand for long periods of time. The employee may occasionally lift and/or move up to 10 pounds.
• Travel: Domestic and international may be required as needed.