Sales Administrator-Automotive

Job Overview

The Sales Administrator is responsible for supporting the sales operations by coordinating documentation, managing administrative workflows, and ensuring smooth processing from file invoicing to vehicle delivery. This role acts as a central link between Sales, Admin, PDI, F&I, and Accounts Departments.

Key Responsibilities

• Follow up on file invoicing with the Admin Department.
• Coordinate vehicle registration processing with the Admin Department.
• Follow up with the PDI Department on vehicle preparation status.
• Coordinate agreement preparation with the F&I Department.
• Follow up on NOC approvals with the F&I Department and prepare NOC documents with the Admin Department.
• Coordinate with the Accounts Department for releasing documents related to fully paid deals.
• Assist the PDI team with vehicle movement from the yard to ZM when required.
• Maintain accurate stock records and support stock verification processes.
• Prepare sales reports required by management.
• Prepare NOC documents.
• Prepare sales agreements.
• Prepare traffic forms for sub-dealers and handle MOT approval documentation.

Qualifications

• Proven 2-5 years of experience in a sales administration role, preferably within the automotive industry.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Ability to work independently and as part of a team.
• High level of accuracy and attention to detail.
• Strong problem-solving skills and ability to handle multiple tasks simultaneously.
• Knowledge of automotive sales processes would be an advantage.