Sales Billing & Dispatch Executive

Key Responsibilities:Billing & Documentation

• Generate sales invoices, delivery challans, and e-way bills (GST) as per company standards.
• Ensure accuracy of pricing, taxes, discounts, and customer details before billing.
• Maintain records of invoices, receipts, and supporting documents in ERP/Tally/SAP systems.
• Coordinate with accounts team for billing updates and reports.

Sales Order Processing

• Process customer purchase orders and prepare order confirmation.
• Coordinate with sales team for order approvals, rate validation, and delivery schedules.
• Update order status in CRM/ERP software.

Dispatch & Logistics Coordination

• Coordinate with warehouse and logistics teams for timely dispatch of goods.
• Prepare dispatch schedules and manage transporter bookings.
• Track shipments until delivery and update clients on status.
• Maintain dispatch records, PODs (Proof of Delivery), and follow-up for acknowledgments.

Reporting & Communication

• Generate daily/weekly/monthly billing and dispatch reports.
• Maintain strong customer communication to ensure smooth order-to-delivery process.
• Resolve discrepancies related to invoices, dispatch, or documentation.

Required Skills & Qualifications:

• Bachelor’s degree (B.Com, BBA, or related field preferred).
• 1–4 years of experience in billing, dispatch, or sales coordination.
• Knowledge of GST, e-way bill, invoicing, logistics, and ERP tools (Tally/SAP/Zoho).
• Strong proficiency in MS Excel and documentation.
• Good communication, coordination, and problem-solving skills.

Preferred Experience:

• Experience in manufacturing/trading/logistics industry.
• Familiarity with transport coordination and freight documentation.

Key Competencies:

• Attention to Detail
• Time Management
• Team Coordination
• Customer Service Orientation
• Data Accuracy & Compliance

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person