Sales Coordinator

Key Responsibilities
1. Sales Order Management

• Receive and verify sales orders from the sales team or customers.
• Enter and update orders in the ERP system and maintain digital/physical records.
• Coordinate with production and stores for stock availability and order planning.
• Issue proforma, sales invoices and ensure approvals before processing.

2. Dispatch & Logistics Coordination

• Prepare dispatch instructions and coordinate with warehouse/logistics for timely movement of goods.
• Communicate with transporters for vehicle arrangement, pickup schedule, and delivery status.
• Track material in transit and update customers and sales team on dispatch status.
• Ensure proper documentation for each dispatch (invoice, delivery challan, e-way bill, test certificate, etc.).
• Maintain a dispatch tracker and daily dispatch report for management review.

3. Customer & Sales Team Coordination

• Act as a single point of contact for sales order status, dispatch updates, and documentation queries.
• Support the sales team with order-related data, pending orders, and delivery timelines.
• Follow up with sales team for delivery acknowledgment and feedback.

4. Documentation & MIS

• Ensure correct generation of invoices, e-way bills, and delivery documents as per company policy.
• Maintain accurate records of all sales orders, dispatches, and pending orders.
• Prepare weekly and monthly MIS reports for sales, pending orders, and dispatches.

5. Coordination with Internal Departments

• Liaise with Production, Sales and Stores for order planning and readiness.
• Coordinate with Accounts for invoice release, credit terms, and payment updates.
• Support team in streamlining order-to-dispatch flow and process improvements.

6. Compliance & System Management

• Ensure dispatch and invoicing comply with company SOPs, GST, and transport regulations.
• Update ERP system regularly for live data accuracy.
• Assist in implementing and following process checklists, dispatch trackers, and order status dashboards.

Job Type: Full-time

Pay: ₹25,000.00 - ₹29,514.92 per month

Application Question(s):

• Current CTC?
• Expected CTC?
• Notice Period?
• Sola Location is Comfortable ?
• Total Year Exp ?

Work Location: In person