Sales Coordinator & Executive, Wedding & Social Events

The Hotel

Mandarin Oriental Bosphorus, Istanbul has become Mandarin Oriental Hotel Group's second hotel in Turkey. The hotel is located on the European side of Istanbul, in the luxurious residential district of Kuruçeşme, right next to the unique Bosphorus.

Redefining luxury with its sophisticated design and architecture inspired by Istanbul's uniquely beautiful mansions and palaces, our hotel is located on the shores of the Bosphorus with two outdoor pools in the city center with lush and generous gardens, 100 spacious rooms and suites with large living spaces, rich Sunday brunches with Turkish and international cuisine, Novikov Restaurant, the international representative of modern Asian and Italian cuisines; Olea & Bar, offering the most exclusive flavors of Italian cuisine; Hakkasan, world-renowned for its innovative interpretation of China's traditional Cantonese cuisine; and Bosphorus Lounge, home to delicious snacks and tea-time rituals. The Spa at Mandarin Oriental Bosphorus, Istanbul is the city's most comprehensive health, beauty, and wellness center with 3,500 square meters of The Spa at Mandarin Oriental Bosphorus, Istanbul.

Duties and Responsibilities

• To Handle all incoming and outgoing correspondence.
• To Handle the administrative needs of the Meetings & Events Department.
• To Answer telephone calls and handle enquiries professionally.
• To maintain the departmental filing system.
• To Attend weekly Sales & Marketing meetings if required and prepare minutes.
• To respond and coordinate all internal meeting requests.
• To ensure all site inspections and client visits to the hotel are successful by planning carefully and communicating accurate details in advance to all departments.
• To coordinate pre-conference & post conference meetings.
• To attend all business-critical meetings to include BEO, Group Resume etc.
• To arrange appointments and meetings for the department.
• To handle expense reports.
• To prepare, send and follow up all work orders, purchase requisitions and other relevant forms.
• To keep mailing list up to date.
• To maintain par stock of office supplies.
• To keep trace-file up to date.
• To be responsible for and accountable for the departmental operating budget.
• To liaise with other departments and guests as required.
• To perform any other reasonable duties as required by the department head.