Scheduling & Logistics Manager

The Scheduling and Logistics Manager (SLM) is responsible for ensuring that all jobs are properly staffed. Primarily focuses on scheduling, ensuring each job has sufficient manpower to make progress each day towards the job completion. The Scheduling and Logistics Manager oversees planning, scheduling, communicating, and allocating a company’s resources to best achieve its goals. They also analyze the current organizational processes to improve quality and identify ways to increase productivity and efficiency on-site. Additionally, this position requires planning for future resource needs.

JOB RESPONSIBILITIES:

• Utilize company platforms for timekeeping, scheduling, validation, and labor reporting for hourly employees

• Forecast manpower requirements and future resource needs based on Project Management system data

• Engage with HR and Training to secure additional full-time field resources

• Work with labor vendors to complete any requirements and to secure additional resources for TechnoGuard projects

• Collaborate with Project Managers and other team members to identify project needs, such as certifications, training, and orientations needed to ensure project needs are met

• Arrange off-site and shuttle parking as needed

• Coordinate with the Project Management team to manage labor costs on jobs to ensure no overstaffing

• Receive and funnel call-out information to the appropriate people

• Communicate with employees regarding scheduling updates, announcements, training needed, emergencies, etc.

• Maintain the company call-out log

• Run a weekly staffing meeting to ensure all jobs and team members are accounted

• Develop and manage Long-term planning to create initiatives that further the company’s overall goals

• Responsible for ensuring that all attendance and punctuality-related discipline reports are being done

• Work closely with Project Coordinators to ensure that all staff are scheduled and that schedules are completed in a correct and timely manner

• Collaborate with all team members

• Manage and upkeep PTO Calendar, and scheduling for field employees including approving and denying requests when needed

• Secure resources for out-of-town work

• Manage company Operations (call out, timesheets, etc.) cell phone

• Responsible for timesheet reconciliation of field employees

• Other duties as assigned

POSITION DETAILS:

What We Offer

• Competitive starting salary with regular review opportunities

• Comprehensive benefits package including health, dental, and vision insurance

• 401(k) retirement plan with company matching

• Paid time off and holiday pay

• Professional development opportunities and certification support

Required Qualifications

• 2+ years of experience in construction, admin, or related field

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Strong organizational skills and attention to detail

• Excellent written and verbal communication abilities

• Valid driver's license and reliable transportation

• Flexibility with an on-call schedule

Preferred Qualifications

• Associate's degree in Business Administration, Project Management, or related field

• Previous experience in scheduling, operational dispatch, or construction adjacent personnel management

• 2+ years Experience with construction management software, or other project management/HR software (Assignar, Acumatica, MS Project, Paycom)

Essential Skills

• Organization & Detail: Exceptional ability to manage multiple tasks and maintain accurate records

• Communication: Clear, professional communication with diverse stakeholders

• Adaptability: Flexibility to handle changing priorities in fast-paced environment

• Team Collaboration: Works effectively with all levels of the organization

• Problem Solving: Proactive approach to identifying and resolving project challenges

• Technology Aptitude: Quick learner with scheduling and HR software and tools