School Operations Manager

Job Overview
Our day care/pre school of over 20 years is seeking a highly organized and dependable School Operations Manager to oversee the day-to-day administrative and operational functions of our early childhood program. This is a non-teaching role (although teaching experience is a huge plus) focused on ensuring the school runs smoothly, remains compliant, and provides a strong experience for both families and staff.

This is a part-time position with a combination of in-person (approximately 3 days/week) and remote administrative support.

Responsibilities

• Maintain and organize all student and staff records, ensuring medical forms, vaccinations, and required documentation are current and properly filed.
• Oversee compliance and licensing documentation in accordance with NYC/DOE and DOH requirements.
• Track student attendance and ensure alignment with internal records and reporting.
• Manage tuition collection, track payments, and issue receipts to families.
• Schedule and conduct tours for prospective families.
• Maintain a master calendar of school events, deadlines, renewals, and key dates.
• Assist with parent communications and distribution of school-wide memos.
• Monitor and maintain inventory of office and classroom supplies.
• Help ensure the school environment remains organized, clean, and presentable.
• Provide ongoing support to leadership with scheduling, coordination, and daily operations.

Qualifications

• Strong organizational and administrative skills.
• Ability to manage multiple responsibilities and take ownership of tasks.
• Excellent communication and interpersonal skills.
• Comfortable working independently and proactively.
• Prior experience in a school, childcare, or administrative setting preferred.
• Familiarity with NYC childcare or DOE requirements is a plus.

What We Offer

• A supportive, community-oriented work environment
• Flexible hybrid schedule (in-person and remote)
• Paid holidays
• Opportunity to grow into a larger leadership/operations role

Pay: $50,000.00 - $56,000.00 per year

Benefits:

• Childcare
• Flexible schedule
• Health insurance
• Paid time off

Work Location: Hybrid remote in Queens, NY 11426