School Secretary/Receptionist

Overview
We are seeking a dynamic and organized School Secretary/Receptionist to join our educational team. This vital role serves as the first point of contact for students, parents, staff, and visitors, ensuring smooth daily operations within the school office. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive approach to managing administrative tasks. Your energy and professionalism will help create a welcoming environment that supports the school's mission and fosters positive relationships.

Responsibilities

• Greet visitors, students, staff, and parents with friendly professionalism, providing excellent customer service at all times
• Manage multi-line phone systems efficiently, directing calls to appropriate personnel and taking detailed messages when necessary
• Maintain accurate records through data entry, filing, and document proofreading to ensure organizational clarity
• Oversee front desk operations, including scheduling appointments and managing visitor sign-in procedures
• Handle office management duties such as calendar management, coordinating meetings, and organizing supplies using Microsoft Office and Google Workspace tools
• Support administrative functions by preparing correspondence, maintaining student records, and assisting with clerical tasks like typing and proofreading

Qualifications

• Proven office experience in a school or administrative setting with strong clerical skills
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry systems
• Experience with multi-line phone systems and phone etiquette to handle inquiries professionally
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Strong attention to detail for proofreading documents and maintaining accurate records
• Previous experience in office management or as a personal assistant is a plus

Join us in creating a positive educational environment where every detail counts! This paid position offers an opportunity to develop and make a meaningful impact on our school community. We value energetic individuals who thrive in busy settings and are committed to supporting our students’ success through exceptional administrative support.

Job Types: Full-time, Contract

Pay: $37,000.00 - $41,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Tuition reimbursement

Work Location: In person