accounts payable assistant

Ostroff Electrical Contractors

<div><div>The Accounts Payable (AP) Assistant plays a crucial role in supporting the accounting department by ensuring accurate and timely processing of invoices and purchase orders. This position is responsible for maintaining vendor relationships through effective communication and resolving discrepancies to uphold the company&rsquo;s financial integrity. The AP Assistant will manage data entry tasks, reconcile statements, and assist with month-end closing activities to contribute to smooth financial operations. The role requires strong organizational skills and attention to detail to handle multiple tasks efficiently. Ultimately, this position helps maintain the company&rsquo;s positive cash flow and vendor trust by ensuring all accounts payable processes are executed accurately and on schedule.</div><div></div><div><b><br>
Minimum Qualifications:</b></div><ul><li>
High school diploma or equivalent.</li><li>
Basic understanding of accounting principles and accounts payable processes.</li><li>
Proficiency in Microsoft Office, especially Excel.</li><li>
Strong attention to detail and organizational skills.</li><li>
Proficient with QuickBooks Desktop</li></ul><div></div><div><b><br>
Preferred Qualifications:</b></div><ul><li>
Associate degree or coursework in accounting, finance, or a related field.</li><li>
Experience with accounting software such as QuickBooks.</li><li>
Previous experience in an accounts payable or accounting support role.</li><li>
Excellent communication skills for vendor interaction.</li><li>
Ability to adapt to new financial systems and processes quickly.</li></ul><div></div><div><b><br>
Responsibilities:</b></div><ul><li>
Process and verify invoices, purchase orders, and expense reports for accuracy and compliance with company policies.</li><li>
Enter accounts payable data into the financial system and maintain organized records of all transactions.</li><li>
Communicate with vendors to resolve invoice discrepancies, payment issues, and inquiries in a professional manner.</li><li>
Support month-end closing activities by reconciling accounts payable transactions and preparing reports as needed.</li><li>
Other tasks as necessary.</li></ul><div></div><div><b><br>
Skills:</b></div><div>
The required skills such as attention to detail and proficiency in Microsoft Excel are essential for accurately entering and verifying invoice data, which helps prevent errors in payments. Organizational skills enable the AP Assistant to manage multiple invoices and vendor communications within working hours. Communication skills are used daily to interact professionally with vendors and internal teams to resolve discrepancies and ensure smooth payment processes. Familiarity with accounting software, while preferred, enhances the ability to navigate financial systems and streamline data entry and reporting tasks. Overall, these skills combine to support the accounting team in maintaining accurate financial records and timely payments, contributing to the company&rsquo;s operational success.</div></div>

Accounts Payable Assistant

Mental Health Association in Orange County, Inc.

<div>Description:
<p><b>
Title:</b> Accounts Payable Assistant</p><p><b>
Reports to</b>: Assistant Controller</p><p><b>
Job Objective:</b></p><p>
Ensure efficient and accurate operation of accounting duties.</p><p>
Support the functions of the Accounting Department. Perform</p><p>
duties while actively promoting an environment consistent with</p><p>
MHA&rsquo;s Cultural Equity Policy and WELCOME Orange.</p><p><b>
Responsibilities:</b></p><p>
Accounts Payable:</p><p>
Receive invoices, check requests, and credit card approvals:</p><ul><li>
Verify accuracy and validity of all requests</li><li>
Check for supervisor approvals</li><li>
Follow-up with vendors and supervisors when necessary</li><li>
Enter all payables into accounting system</li><li>
Assign each invoice to proper accounts and cost centers</li><li>
Proof invoices prior to printing checks</li><li>
Check all pending invoices for accuracy</li><li>
Run cash requirement report</li><li>
Make necessary adjustments</li></ul><p>
Process accounts payable check and ACH runs:</p><ul><li>
Attach each check to back up documentation</li><li>
Separate for signatures required</li><li>
Obtain necessary signatures</li><li>
Copy invoices/checks as necessary for funding sources</li><li>
Distribute checks</li><li>
File all paperwork</li><li>
Print out-of-run and payee checks.</li><li>
Follow up on stale dated checks.</li><li>
Follow up on outstanding Accounts Payable.</li><li>
Prepare and post prepaid journal entries.</li><li>
As assigned reconcile permanent general ledger accounts</li><li>
Prepare annual 1099s and 1096s.</li></ul><p>
 Annual storage and purge of accounting files.</p><p><b>
Other Duties:</b></p><ul><li>
This position is part of the group that covers Reception when the</li></ul><p>
Administrative and Vehicle Coordinator is out or on lunch break.</p><p>
Participate in MHA&rsquo;s committees as needed.</p><ul><li>
Duties outlined above are intended to describe the essential job functions,</li></ul><p>
the general supplemental functions, and the essential requirements for the</p><p>
performance of this job. It is not an exhaustive list of all duties,</p><p>
responsibilities, and requirements of a person so classified. Other functions</p><p>
may be assigned, and management retains the right to add or change the</p><p>
duties at any time.</p>
Requirements:
<p><b>
Qualifications:</b></p><ul><li>
High School Diploma.</li><li>
Either basic accounting coursework or 1 year</li><li>
payroll/accounting/bookkeeping experience.</li><li>
 Effective written and oral communication skills.</li><li>
Proficiency in Microsoft Excel required.</li><li>
Experience with accounting software required.</li><li>
Experience with payroll processing software required.</li><li>
Must be organized, self-motivated, and have the ability to</li><li>
coordinate multiple tasks simultaneously.</li><li>
Ability to work independently with minimal direct supervision.</li><li>
Valid Driver&rsquo;s License, ability to drive with current driving</li><li>
record acceptable for agency insurance coverage, and access</li><li>
to a reliable, personally owned vehicle.</li><li>
Background in not-for-profit or fund accounting a plus.</li><li>
Experience with Fund EZ accounting software a plus.</li><li>
Experience with Paylocity a plus.</li></ul><p><b>
Terms of Employment/Benefits:</b></p><ul><li>
Non-Exempt</li><li>
Forty (40) hours per week. Monday - Friday</li><li>
Paid holidays, vacation, personal, and sick leave according to MHA policy.</li><li>
Paid holidays, PTO, Wellness, and sick leave according to MHA Policy.</li><li>
Educational incentives after 12 months of employment.</li><li>
Training and Educational Opportunities.</li></ul></div>

Cooley LLP

<div><p>Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office.</p><p></p><p><b>
About Cooley:</b> Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.</p><p></p><p><b>
Hybrid Schedule Philosophy</b>: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.</p><p></p><p><b>
Position summary:</b> The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following:</p><p></p><p><b>
Position responsibilities:</b></p><ul><li><h2 class="jobSectionHeader"><b>
Post, process, review and file invoices</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist in matching checks with invoices weekly</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist in some Accounting inquires</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist in vendor Statements, ACH Direct Deposit Form, W-9</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist Accounts Payable department when needed</b></h2></li><li><h2 class="jobSectionHeader"><b>
Back up to the AP Staff when needed</b></h2></li><li><h2 class="jobSectionHeader"><b>
All other duties as assigned or required</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Skills and experience:</b></h2><h2 class="jobSectionHeader"><b>
Required</b><b>:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Available to work overtime, as required</b></h2></li><li><h2 class="jobSectionHeader"><b>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</b></h2></li><li><h2 class="jobSectionHeader"><b>
Available to work overtime, as required</b></h2></li><li><h2 class="jobSectionHeader"><b>
General knowledge of accounting principles and/or bookkeeping</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Preferred</b><b>:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Previous 3E Elite and Chrome River experience</b></h2></li><li><h2 class="jobSectionHeader"><b>
10-key by touch</b></h2></li><li><h2 class="jobSectionHeader"><b>
Previous law firm experience</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Competencies:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Must be able to accurately use a calculator</b></h2></li><li><h2 class="jobSectionHeader"><b>
Accuracy and initiative</b></h2></li><li><h2 class="jobSectionHeader"><b>
Professional demeanor and telephone manners</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent communication and organizational skills</b></h2></li><li><h2 class="jobSectionHeader"><b>
Ability to work independently and under pressure</b></h2></li><li><h2 class="jobSectionHeader"><b>
Ability to interact and work well with others (co-workers and vendors)</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent follow through skills</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent command of math and English grammar</b></h2></li></ul><p></p><p><b>
Physical &amp; Work Environment:</b></p><p>
Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available.</p><p></p><p>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.</p><p></p><p>
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
</p><p></p><p>We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</p></div>

Ideal Pest Control

<p><b>Position Overview:</b><br/>Ideal Partners Staffing is seeking a detail-oriented Accounts Payable Assistant for a direct hire opportunity. This role is responsible for managing outgoing payments, processing invoices, and maintaining accurate financial records. The ideal candidate will ensure compliance with company policies while supporting efficient financial operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Review, code, and process vendor invoices with proper authorization</li><li>Prepare and execute weekly payment runs, including checks, ACH, and electronic payments</li><li>Reconcile vendor statements, investigate discrepancies, and resolve billing issues</li><li>Maintain and update vendor records, including W-9s and payment terms</li><li>Respond to internal and external inquiries regarding payment status</li><li>Assist with month-end close activities, including accruals and expense reporting</li><li>Perform administrative duties such as filing and document management</li></ul><p><b>Qualifications:</b></p><ul><li>2&ndash;5 years of accounts payable or related accounting experience</li><li>Solid understanding of accounting principles and practices</li><li>Proficiency in Microsoft Excel and accounting software</li><li>Experience with Eclipse software is a plus</li><li>Strong organizational skills with the ability to manage multiple priorities</li><li>High level of accuracy and attention to detail</li><li>Effective communication and interpersonal skills</li><li>Ability to work collaboratively in a team environment</li></ul><p>Pay: $21.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

BT TRUCKING

<p><b>Accounts Payable &amp; Accounts Receivable Assistant</b></p><p><b>*APPLICANTS MUST SUBMIT THEIR APPLICATION (RESUME &amp; RELEVANT EXPERIENCE &amp; INTERVIEW AVAILABILITY) THROUGH THIS POST ONLY - FAILURE TO DO SO WILL DISQUALIFY A CANDIDATE*</b></p><p><b>About Us:</b><br/>At BT Trucking Inc, we are a leading construction trucking company committed to delivering exceptional service and value to our clients. We pride ourselves on our strong work ethic, dedication to quality, and the professional development of our team. As we continue to grow, we are looking for a detail-oriented Remote Assistant to join our finance team and support our accounts payable and accounts receivable functions.</p><p><b>Job Description:</b><br/>As an AR/AP Assistant, you will play a crucial role in maintaining the financial health of our company by assisting with accounts payable and accounts receivable tasks. You will work closely with our finance team to ensure accurate and timely processing of invoices and bills. This role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively within a virtual team.</p><p><b>Key Responsibilities:</b></p><p>Process accounts payable and accounts receivable transactions accurately and efficiently.</p><p>Review and verify invoices and vendor bills to ensure compliance with company policies.</p><p>Maintain organized records of financial transactions and documentation.</p><p>Communicate effectively with vendors, clients, and internal teams regarding financial inquiries.</p><p>Support the finance team with additional administrative tasks as needed.</p><p><b>Qualifications:</b></p><p>Proven experience in accounts payable and accounts receivable (preferably in the construction or transportation industry).</p><p>Understanding of basic accounting principles and practices.</p><p>Proficiency in QuickBooks Online and Microsoft Office Suite, particularly Excel.</p><p>Strong attention to detail and organizational skills.</p><p>Excellent communication and interpersonal skills.</p><p>Ability to work independently and manage multiple tasks effectively.</p><p>A high level of integrity and professionalism.</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Vision insurance</li><li>Work from home</li></ul><p>Experience:</p><ul><li>QuickBooks: 3 years (Required)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Work Location: Remote</p>

Accounts Payable/Receivable Assistant

EE Technologies

<div><h2 class="jobSectionHeader"><b>SUMMARY:</b></h2><p>
The Accounts Payable &amp; HR Assistant is a general clerical position in our Accounting/HR Department. This position is responsible for processing accounts payable invoices through a paperless system and initiating timely payment according to vendor terms. This role reviews vendor statements and identifies issues in a timely manner to ensure no interruption in the flow of goods and services to the company. The Accounts Payable &amp; HR Assistant also provides administrative support on all personnel matters and payroll processing while utilizing ADP TotalSource.</p><h2 class="jobSectionHeader"><b>
DUTIES AND RESPONSIBILITIES:</b></h2><ul><li>
Retrieve invoices from emails, vendor portal locations and mail</li><li>
Review all invoices for appropriate documentation and approval according to company policy</li><li>
Sort, code, match, and enter invoices into ERP system</li><li>
Process electronic payments and check runs</li><li>
Create debit memos for returns to vendor</li><li>
Record sales and use tax appropriately</li><li>
Maintain vendor files</li><li>
Correspond with vendors and respond to inquiries</li><li>
Research and resolve invoice discrepancies and issues</li><li>
Monitor accounts and reconcile vendor statements to ensure payments meet terms and all discounts are taken</li><li>
Compile monthly reports and reconciliations</li><li>
May assist with month-end closing activities</li><li>
Provide supporting documentation for audits or projects</li><li>
Prepare payroll for processing</li><li>
Maintain documentation of detailed procedures</li><li>
Process annual 1099&rsquo;s</li><li>
Perform customer service functions by answering applicant and employee questions</li><li>
Maintain records, reports, and logs pertaining to employees and applicants</li><li>
Assist with recruitment and hiring process</li><li>
Conduct new employee orientation, pre-employment screening, reference checks</li><li>
Prepare new employee files and verifies I-9 documentation</li><li>
Participate in benefits administration to include benefit enrollment for new employees, claims resolution, change reporting, and approving invoices for payment</li><li>
Assist with the processing of terminations</li><li>
May be asked to perform other duties at a lower level or higher level of proficiency or not related to this classification<br>
</li></ul><h2 class="jobSectionHeader"><b>
QUALIFICATIONS:</b></h2><ul><li>
High School diploma or GED</li><li>
Minimum 2 years accounts payable or bookkeeping experience</li><li>
Minimum 1 year human resources experience</li><li>
Knowledge of accounts payable and general accounting procedures</li><li>
Proficiency with Microsoft Excel, Word, and Outlook</li><li>
Technology proficiency with computers for office software, communication tools, and digital record keeping</li><li>
Excellent data entry skills</li><li>
Other skills required:<ul><li>
Detail oriented to ensure accuracy</li><li>
Effective verbal and written communication skills along with excellent interpersonal skills</li><li>
Strong organizational and planning skills</li><li>
Ability to work under pressure, prioritize, and complete multiple tasks within strict deadlines</li><li>
Use logic and reasoning to offer solutions to problems</li><li>
Exercise judgment and maintain confidentiality</li><li>
Ability to maintain confidential and meticulous records</li><li>
Work with integrity, dependability, and initiative</li></ul></li></ul><h2 class="jobSectionHeader"><b>
COMPETENCIES:</b></h2><ul><li><b>
Attendance/Punctuality</b> - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.</li><li><b>
Dependability</b> - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.</li><li><b>
Ethics </b>- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.</li><li><b>
Organizational Support</b> - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.</li><li><b>
Quality</b> - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.</li><li><b>
Teamwork</b> - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.</li><li><b>
Written Communication</b> - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.</li></ul><h2 class="jobSectionHeader"><b>
PHYSICAL DEMANDS AND WORK ENVIRONMENT:</b></h2><ul><li>
Occasionally required to stand.</li><li>
Occasionally required to walk.</li><li>
Continually required to sit.</li><li>
Continually required to utilize hand and finger dexterity.</li><li>
Occasionally required to climb, balance, bend, stoop, kneel or crawl.</li><li>
Frequently required to talk or hear.</li><li>
While performing the duties of this job, the noise level in the work environment is usually quiet.</li><li>
The employee must occasionally lift and/or move up to 20 pounds.</li><li>
Specific vision abilities required by this job include close vision.</li></ul><h2 class="jobSectionHeader"><b>
ABOUT THE COMPANY:</b></h2><p>
EE Technologies is an electronics manufacturer in south Reno. Hours are 7:00am - 5:00pm Monday - Thursday, and 7:00am - 4:00pm every other Friday. Benefits include:</p><ul><li>
Every other Friday off</li><li>
Medical, dental, vision, life, and disability insurance available first of the month after hire</li><li>
PTO</li><li>
9 Paid Holidays</li><li>
401(k)</li></ul></div>

Accounts Payable & HR Assistant

National Realty Corporation

<p></p><div><h4 class="jobSectionHeader"><b>Job Details</b></h4><p>
Full-Time | 40 Hours/Week | Monday &ndash; Friday, 8:00 AM &ndash; 4:00 PM</p>
<h4 class="jobSectionHeader"><b>
About the Role</b></h4><p>
We are looking for a reliable and detail-oriented Accounts Payable Administrative Assistant to support our AP Team Lead. This is a full-time, in-office position.</p>
<h4 class="jobSectionHeader"><b>
Responsibilities</b></h4><ul><li>
Code and batch invoices for processing</li><li>
Perform accurate data entry into the AP system</li><li>
Prepare and mail checks and remittance documents</li><li>
Assist with AP reports and payment schedules</li><li>
File and maintain AP records</li><li>
Respond to vendor inquiries</li><li>
General administrative duties as needed</li></ul><h4 class="jobSectionHeader"><b>
Requirements</b></h4><ul><li>
3+ year of accounts payable or administrative experience preferred</li><li>
Proficient in Microsoft Office (Excel, Word)</li><li>
Strong attention to detail and organizational skills</li><li>
Ability to work well in a team environment</li><li>
Experience with AP or property management software a plus</li></ul></div><p></p>

Accounts Payable Administrative Assistant

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