accounts payable receivable specialist

Peterson CPA Firm

Overview We are seeking a detail-oriented and energetic Accounts Payable/Receivable Specialist to join our finance team. In this vital role, you will manage the full cycle of accounts payable and receivable processes, ensuring accurate and timely financial transactions. Your expertise will help maintain the integrity of our financial data, support compliance with accounting standards such as GAAP, and contribute to the overall efficiency of our financial operations. This position offers an exciting opportunity to work with advanced accounting software and collaborate across departments to uphold best practices in financial management. Ideal candidate will have dealership experienceResponsibilities<ul><li>Process and verify invoices, expense reports, and payments using accounting software such as QuickBooks, Sage, or Workday</li><li>Manage accounts receivable functions by invoicing clients, tracking payments, and reconciling customer accounts</li><li>Handle accounts payable duties including vendor setup, invoice coding, data entry, and payment processing through systems like Paychex or ADP</li><li>Perform account reconciliations to ensure accuracy in general ledger accounts and resolve discrepancies promptly</li><li>Prepare journal entries for month-end closing activities and assist with general ledger reconciliation efforts</li><li>Maintain compliance with SOX (Sarbanes-Oxley Act) controls and internal audit requirements</li><li>Support benefits administration, HRIS data entry, and other related financial or human resources functions as needed</li><li>Assist with governmental or non-profit accounting tasks, including grant tracking and tax reporting when applicable</li><li>Conduct analysis of financial data to identify trends or issues impacting cash flow or account balances</li></ul>Qualifications<ul><li>Proven experience in accounting roles with a focus on accounts payable and receivable functions</li><li>Excellent attention to detail with strong data entry skills (10 key typing proficiency)</li><li>Ability to perform account reconciliation accurately and efficiently using analysis skills</li><li>Strong organizational skills with the ability to prioritize tasks in a fast-paced environment</li></ul>Candidates withe dealership experience will be preferred!Pay: $17.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li></ul>Work Location: In person

Accounts Payable/Receivable Specialist

Florida Fresh Floral, LLC

Job Summary:The Accounts Receivable/Payable Specialist is the financial engine of Florida Fresh Floral, responsible for managing the full cycle of both Accounts Payable and Accounts Receivable. This dual-function role ensures our cash flow remains healthy by promptly billing clients and collecting payments, while simultaneously protecting our margins by verifying and paying vendor invoices. Because the floral industry relies on perishable goods and high-volume seasons, this role requires a candidate who is exceptionally detail-oriented, comfortable with &quot;three-way matching,&quot; and capable of maintaining strong relationships with both our customers and our global network of growers.Accounts Receivable (Revenue Management)<ul><li>Generate and distribute accurate invoices for daily floral orders and specialized event services.</li><li>Post daily receipts (ACH, checks, and credit cards) to customer accounts with high precision.</li><li>Monitor aging reports and conduct proactive, professional outreach to clients regarding past-due balances.</li><li>Reconcile customer statements and research/resolve any billing discrepancies or short-payments.</li><li>Process new customer credit applications and maintain updated client billing information.</li></ul>Accounts Payable (Expense Management)<ul><li>Match vendor invoices against Purchase Orders (POs) and receiving logs to ensure we only pay for the specific quantity and quality of flowers received.</li><li>Proactively identify and file for credits with growers or transportation companies for product that arrives damaged or below standard.</li><li>Prepare and execute weekly payment runs (checks/ACH), prioritizing vendors to take advantage of early-payment discounts.</li><li>Accurately code all expenses to ensure clear tracking between &quot;Fresh Product,&quot; &quot;Hard Goods,&quot; and &quot;Operational Expenses.&quot;</li><li>Maintain up-to-date W-9 records and assist with year-end 1099 reporting.</li></ul>General Accounting &amp; Support<ul><li>Perform monthly bank and credit card reconciliations to ensure all transactions are accounted for.</li><li>Assist with the preparation of financial reports and month-end closing procedures.</li><li>Maintain a clean, organized digital filing system for all financial documents, audit trails, and vendor contracts.</li><li>Successfully manage the significant increase in transaction volume during peak floral holidays (Valentine&rsquo;s Day, Mother&rsquo;s Day, etc.).</li></ul>Education &amp; Experience<ul><li>Preferred Education: Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.</li><li>Certification (e.g., NACPB or AIPB) is a plus</li><li>2&ndash;3 years of hands-on experience in a dual AP/AR, Bookkeeping, or Accounting Clerk role.</li><li>Strong skills in [Insert Software, e.g., QuickBooks/Sage] and Microsoft Excel (intermediate level).</li></ul>Core Competencies<ul><li>Previous experience in events, wholesale, perishables, or floral industries is highly preferred.</li><li>Exceptional verbal and written communication skills for negotiating payment terms and resolving disputes.</li><li>Ability to spot discrepancies in high-volume invoicing and inventory logs.</li></ul>Work Environment &amp; Physical Requirements<ul><li>This is primarily a desk-based role requiring the ability to sit or remain at a workstation for long periods (6&ndash;8 hours per day).</li><li>Constant use of a computer, dual monitors, keyboard, and mouse; frequent use of telephone, scanner, and copier.</li><li>Requires close visual acuity for extensive data entry, reviewing complex spreadsheets, and reading fine print on vendor invoices.</li><li>Occasional light lifting (up to 15 lbs) of office supplies or paper files; occasional bending or reaching to maintain filing systems.</li><li>Ability to work in a fast-paced environment with frequent interruptions and strict deadlines, particularly during floral &quot;peak seasons.&quot;</li></ul>Florida Fresh Floral, LLC is a Drug-Free WorkplaceThis job description in no way states or implies that these are the only duties to be performed by the position. The employee will be required to follow any other instructions and to perform any other duty requested by the supervisor.Pay: From $22.00 per hourWork Location: Hybrid remote in Orlando, FL 32830

IllFonic

<div>When you're the best, we're the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.
Summary:
In this role, you will assist with invoice payment lifecycle for purchase orders created in the Central Office system. You will investigate and resolve issues in relation to customer accounts receivables. 
<ul><li>Oversee import of inbound invoices and remediate any import failures.</li><li>
Complete data entry and management of electronic invoices sent via other transition methods, (email, fax) into the IllFonic Central office system.</li><li>
Resolve Invoiced Not Received (INR) line exceptions.</li><li>
Work with supplier and customer to validate goods receipt to complete invoice match.</li><li>
Resolve invoice cost line exceptions by following IllFonic pricing thresholds and policies, working with supplier and customer to complete invoice match.</li><li>
Work with Data and Technology teams to fix root cause of invoice exception issues to prevent future issues.</li><li>
Routinely follow up on Received Not Invoiced (RNI) purchase order lines with suppliers, manually entering invoices into IllFonic system when appropriate or working with the procurement team to cancel sales orders/purchase orders to resolve RNI.</li><li>
Review and manage vendor statements to ensure IllFonic and supplier are in sync with outstanding payables.</li><li>
Pay cycle administration and releasing payments to the suppliers for matched POs in terms.</li><li>
Process reconciliations and Accounts Receivable (AR) adjustments in relation to customer accounting.</li><li>
Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.</li><li>
Handle Tier 2 escalations from customers and/or suppliers on Accounts Payable / Accounts Receivable (AP/AR) issues for all IllFonic customers.</li></ul>
Qualifications:
<ul><li>Relevant degree preferred.</li><li>
2 or more years of relevant experience required.</li><li>
Accounts Payable /Accounts Receivable experience required.</li><li>
Strong Excel skills required.</li><li>
Experience working within ERP systems preferred.</li><li>
Strong organization skills and ability to manage multiple ongoing tasks desired.</li><li>
Ability to communicate effectively, both written and verbal.</li></ul>
Estimated Hiring Range:
At IllFonic, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $30.00 to $40.00.
This position is also incentive eligible.
IllFonic has a comprehensive benefits plan! Please see our benefits here:
Benefits: IllFonic invests in people who invest in themselves and offers employees a competitive package of health and welfare benefits.
<ul><li>Comprehensive Benefits Package: Medical, Dental, and Vision. Supplement Life Insurance, AD&amp;D Coverage, STD, and LTD coverage.</li><li>
Paid Time Off: 17 PTO days and 10 company holidays.</li><li>
401(k) Retirement Plan: Employer matching to support your future financial goals.</li><li>
Employee Assistance Program: Free support services for you and your household.</li></ul>
The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.</div>

Accounts Payable & Receivable Specialist

Southern Lighting Gallery/Vantage Lighting

Accounts Payable / Accounts Receivable SpecialistLocation: 215 Bobby Jones Expy, Augusta, GA 30907 Reports To: Controller, Travis Newman Employment Type: Full-TimeShift: 8:30am- 5:00pm Mon-Fri, and/or 9am-4pm SatSalary Range: $40,000 &ndash; $56,000 annually, depending on experiencePosition SummaryThe Accounts Payable / Accounts Receivable Specialist supports the company&rsquo;s financial operations by managing payables, receivables, and related accounting tasks while maintaining accurate records, processing vendor payments, and supporting customer billing and collections.The ideal candidate is organized, detail-oriented, and able to manage multiple financial processes in a fast-paced, in-office accounting environment with regular interaction with staff, vendors, and customers.Key Responsibilities:Accounts Payable<ul><li>Process and code vendor invoices accurately and in a timely manner</li><li>Verify invoice details, approvals, and supporting documentation</li><li>Prepare and process vendor payments (checks, ACH, or electronic payments)</li><li>Maintain vendor records and resolve vendor inquiries</li><li>Reconcile vendor statements and address discrepancies</li></ul>Accounts Receivable<ul><li>Generate and distribute customer invoices</li><li>Apply incoming payments to customer accounts</li><li>Monitor accounts receivable aging and follow up on past due balances</li><li>Assist with collections efforts while maintaining positive customer relationships</li><li>Maintain accurate and up-to-date customer account records</li></ul>Accounting Support<ul><li>Assist with monthly account reconciliations</li><li>Maintain organized financial documentation and records</li><li>Support month-end closing procedures as needed</li><li>Coordinate with internal departments regarding billing, invoices, and payment inquiries</li><li>Ensure compliance with company accounting policies and procedures</li></ul>Additional Responsibilities<ul><li>Maintain confidentiality of financial information</li><li>Assist with internal or external audits as needed</li><li>Provide general administrative support to the accounting department</li><li>Plus other duties as requested or assigned by Controller</li></ul>Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred</li><li>2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting</li><li>Strong attention to detail and organizational skills</li><li>Proficiency in Microsoft Excel and accounting software</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Strong communication and problem-solving skills</li></ul>Pay: $40,000.00 - $56,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Payable / Accounts Receivable Specialist

1986

&lt;Overview&gt; Join our dynamic team as a Bookkeeping Specialist and become a vital contributor to our financial operations! In this role, you will manage accurate recording of financial transactions, ensure compliance with accounting standards, and support the preparation of financial reports. Your expertise will help maintain the integrity of our financial data, streamline processes, and support strategic decision-making. This is an exciting opportunity for detail-oriented professionals passionate about accounting and eager to grow their skills in a collaborative environment.&lt;Responsibilities&gt;<ul><li>Perform daily bookkeeping tasks including data entry, journal entries, and account reconciliations using QuickBooks.</li><li>Maintain accurate general ledger records in accordance with GAAP (Generally Accepted Accounting Principles) and company policies</li><li>Reconcile bank statements, accounts receivable, accounts payable, and credit card transactions to ensure consistency and accuracy</li><li>Prepare financial reports, including balance sheets, income statements, and cash flow statements for management review</li><li>Interaction with our payroll service company</li><li>Manage accounts payable and receivable workflows while ensuring timely payments and collections</li></ul>&lt;Qualifications&gt;<ul><li>Proven experience in corporate accounting</li><li>Proficiency in accounting software such as QuickBooks, knowledge of other bookeeping platforms a plus</li><li>Solid knowledge of GAAP standards, double-entry bookkeeping, journal entries, account reconciliation and general ledger accounting</li><li>Ability to perform bank reconciliations accurately</li><li>Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment</li></ul>This role offers an engaging environment where your expertise directly impacts our financial health. We value transparency, precision, and proactive problem-solving&mdash;qualities that drive success in this vital position. If you&rsquo;re ready to leverage your bookkeeping skills within a supportive team dedicated to excellence in financial management, we look forward to your application!Pay: $20.00 - $30.00 per hourExperience:<ul><li>QuickBooks: 2 years (Preferred)</li></ul>Work Location: Remote

Bookkeeping Specialist

Access Property Management

Job Summary We are seeking a detail-oriented and proactive Bookkeeper specializing in property management to join our dynamic team. In this role, you will be responsible for maintaining accurate financial records, managing accounts payable and receivable, reconciling bank statements, and ensuring compliance with accounting standards. Your expertise will support the efficient operation of property portfolios by providing precise financial data and insightful reporting. This position offers an exciting opportunity to contribute to a growing organization that values accuracy, transparency, and financial integrity.Responsibilities<ul><li>Manage day-to-day bookkeeping functions including journal entries, account reconciliations, and ledger maintenance using various accounting software such as QuickBooks, Xero, Sage, or similar platforms.</li><li>Oversee accounts payable and receivable processes to ensure timely payments and collections while maintaining accurate records.</li><li>Perform bank reconciliations and general ledger reconciliations regularly to ensure data accuracy and compliance with GAAP (Generally Accepted Accounting Principles).</li><li>Prepare detailed financial reports, including balance sheets, income statements, and cash flow statements tailored to property management needs.</li><li>Handle payroll processing and related tax filings in accordance with governmental regulations.</li><li>Assist with budgeting processes and financial analysis to support property operations and strategic planning.</li><li>Ensure adherence to corporate, non-profit, or governmental accounting standards as applicable, including double entry bookkeeping principles and account analysis.</li></ul>Skills<ul><li>Proficiency in accounting software such as Appfolio, yardi, Buildium, QuickBooks, Quicken or equivalent tools.</li><li>Strong understanding of financial concepts including debits &amp; credits, journal entries, account reconciliation, and general ledger accounting.</li><li>Experience with local governmental or non-profit accounting practices is a plus.</li><li>Knowledge of payroll processing, tax experience, and accounts payable/receivable management.</li><li>Ability to perform bank reconciliations, balance sheet reconciliation, and account analysis efficiently.</li><li>Excellent attention to detail with proficiency in 10-key typing for data entry accuracy.</li><li>Familiarity with budgeting processes and technical accounting standards such as GAAP is highly desirable. Join us if you&rsquo;re passionate about maintaining impeccable financial records in a fast-paced property management environment! We value precision, transparency, and proactive problem-solving&mdash;your skills will help us deliver outstanding service while supporting our organizational growth.</li></ul>Pay: $30.13 - $36.28 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Richmond, CA 94801

Bookkeeper property management

STEAM KING

Overview We are looking for a proficient bookkeeper to manage our business transactions in Quick-books. This will be part time mostly work from home. This person must have experience doing the accounting/book keeping in order to qualify for this job.Duties<ul><li>Manage day-to-day bookkeeping activities using accounting software in Quick-Books,</li><li>Record journal entries accurately, ensuring proper debits and credits in accordance with GAAP (Generally Accepted Accounting Principles).</li><li>Perform bank reconciliations and general ledger account reconciliations to ensure data integrity.</li><li>Process accounts payable and accounts receivable transactions efficiently while maintaining detailed records.</li><li>Prepare financial reports, including balance sheets, income statements, and cash flow statements to support management decision-making.</li><li>Assist with payroll processing and tax preparation activities to ensure compliance with governmental regulations.</li><li>Conduct account analysis and account reconciliation to identify discrepancies and resolve issues promptly.</li></ul>Skills<ul><li>Proficiency in accounting software such as Quick-Books, and Google sheets, or excel.</li><li>Strong understanding of financial concepts including double-entry bookkeeping, journal entries, and general ledger accounting.</li><li>Knowledge of GAAP guidelines and experience preparing financial reports aligned with these standards.</li><li>Ability to perform bank account reconciliation, and account analysis accurately.</li><li>Familiarity with accounts payable/receivable processes and payroll management.</li><li>Excellent attention to detail with strong organizational skills; proficiency in 10 key typing for data entry accuracy.</li><li>Effective communication skills for clear financial report writing and collaboration across teams. Join us to be part of a dedicated team that values accuracy, transparency, and professional growth! Your expertise will directly impact our organization&rsquo;s financial stability while providing you with opportunities to develop your skills in a supportive environment committed to excellence.</li></ul>Job Type: Part-timePay: $18.00 - $23.00 per hourExpected hours: 2 &ndash; 10 per weekWork Location: Hybrid remote in Cedar City, UT 84721

Bookkeeper

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Accounts Payable/Receivable Specialist

Accounts Payable/Receivable Specialist

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Bookkeeper property management

Bookkeeper