accounts payable specialist

Holistic Industries

<div>Role: AP Specialist

Location: Westborough, MA

Full Time 

We are Growers, We are Wholesalers, We are Producers, We Are Budtenders, We are Retailers, We are Partners, and We are Hiring 


The Accounts Payable Specialist plays an important role in supporting accurate and timely invoice processing, maintaining vendor documentation, and assisting in financial operations. This role helps ensure smooth payment cycles, clear communication with vendors, and organized recordkeeping&mdash;all while contributing to Holistic Industries' mission. 


Your Impact: 

<ul><li>Process and code vendor invoices accurately and on time.</li>
<li>Maintain up-to-date vendor records, documentation, and compliance forms.</li>
<li>Support regular payment cycles, including check runs and approvals.</li>
<li>Respond to vendor questions and resolve discrepancies quickly and professionally.</li>
<li>Assist with year-end reporting and cross-functional accounting tasks.</li>
<li>Help maintain a consistent and organized accounts payable workflow that supports operational efficiency.</li></ul> 


Your Strengths: 

<ul>
<li>3+ years of accounts payable or general accounting experience.</li>
<li>Strong accuracy and attention to detail, especially with data entry and coding.</li>
<li>Proficient in Microsoft Excel; Sage Intacct experience strongly preferred.</li>
<li>Clear and professional communication skills with a customer-service mindset.</li>
<li>Ability to manage deadlines, stay organized, and work in a fast-paced environment.</li></ul> 


If we are EMPATHETIC, HONORABLE &amp; ACCOUNTABLE

And we grow ourselves and business with GRIT then we will be

 CHAMPIONS OF CANNABIS 
Why Join Us:
Holistic Industries offers a comprehensive benefits package, annual bonus eligibility, including competitive base pay, medical, dental, and vision coverage. We also offer a team member discount in our stores, a Health Savings Account, pet insurance, and a 401(K) with a company match. Additional benefits include company-paid short term and long-term disability, life and AD&amp;D insurance and mental health and urgent care services. Team Members can also take advantage of our referral program and generous paid time off (PTO</div>

Accounts Payable Specialist

Global Surf IT Pvt Ltd

Company: Global Surf IT infrastructure Location: Dubai Silicon Oasis, Dubai Job Type: Full-time Experience: 2-4 Years About Us We are a leading IT solutions provider based in Dubai, backed by a dedicated support team in Cochin, India. We deliver cutting-edge and customized technology services across IT infrastructure, AV &amp; ELV systems, cloud solutions, cybersecurity, and managed services. With a strong commitment to innovation and customer satisfaction, we help businesses leverage technology for growth, scalability, and security.Click to know more about our company: www.gs-it.aeJob Summary We are looking for a detail-oriented and proactive Accounts Payable Specialist to handle vendor invoices, payments, and reconciliations. The role involves coordinating with internal teams to ensure accurate 3-way matching, resolving vendor queries, maintaining compliant documentation, and supporting UAE audit, VAT processes, and month-end closing activities.Key Responsibilities Vendor Payments &amp; Invoice Management <ul><li>Process, verify, and reconcile vendor invoices in compliance with internal financial policies.</li></ul><ul><li>Ensure timely and accurate vendor payments through bank transfers, cheques, and online banking portals.</li></ul><ul><li>Manage payment cycles, prepare payment run schedules, and handle urgent vendor payment requests.</li></ul><ul><li>Monitor vendor accounts and ensure all payments are up to date.</li></ul>Vendor Coordination &amp; Reconciliation<ul><li>Act as the primary point of contact for vendor payment queries.</li></ul><ul><li>Resolve discrepancies related to invoices, GRNs, purchase orders, and agreed payment terms.</li></ul><ul><li>Perform monthly vendor account reconciliation and maintain accurate vendor ledgers.</li></ul><ul><li>Maintain updated vendor master data (bank details, contact information, TRN, etc.).</li></ul>Documentation &amp; Compliance <ul><li>Maintain daily, weekly, and monthly Accounts Payable reports.</li></ul><ul><li>Ensure accurate documentation aligned with UAE audit requirements.</li></ul><ul><li>Understanding of UAE VAT processes is an added advantage (invoice validation, tax documentation, compliance support).</li></ul><ul><li>Assist in preparing financial reports, audit documentation, and supporting schedules. Internal Coordination</li></ul><ul><li>Coordinate with procurement, finance, and operations teams for invoice validation and 3 way matching.</li></ul>Support month-end closing activities such as accruals, AP aging analysis, and reporting.Key Skills &amp; Competencies <ul><li>Strong knowledge of vendor payments, invoice processing, and bank reconciliations.</li></ul><ul><li>Proficiency in MS Excel and accounting software (Tally / SAP / ERP systems).</li></ul><ul><li>High accuracy, attention to detail, and strong follow-up skills.</li></ul><ul><li>Good communication and problem-solving abilities.</li></ul><ul><li>Ability to manage multiple vendors and a high volume of invoices.</li></ul>Education &amp; Experience <ul><li>Bachelor&rsquo;s degree in accounting, Finance, or a related field.</li></ul><ul><li>2&ndash;4 years of experience in Accounts Payable with strong exposure to vendor payments.</li></ul><ul><li>Experience in the IT/Services industry is an added advantage.</li></ul><ul><li>Familiarity with UAE VAT is preferred</li></ul>Job Types: Full-time, PermanentPay: From &#8377;30,000.00 per monthApplication Question(s):<ul><li>Are you willing to relocate to UAE ?</li></ul>Experience:<ul><li>Accounts payable: 2 years (Required)</li></ul>Work Location: In person

<div>
 
 
 C2i
 
 is a forward-thinking holding company redefining the future of Hospitality, Retail, and Lifestyle destinations. Through innovation, strategic partnerships, and purpose-driven initiatives, we develop vibrant communities and pioneering concepts that include co-working, retail, and fine-dining ventures.
 
 
 
 
 
 Positioned as a mission-critical role within the Accounts Payable function, the Specialist acts as a financial control partner for project-driven operations across
 
 fit-out, construction, and retail
 
 . The role ensures robust cost governance, vendor compliance, and high-quality financial data within
 
 Oracle Fusion
 
 , with a strong focus on the
 
 PPC module
 
 to secure transactional integrity and real-time performance visibility.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Project Cost Control &amp; Reporting
 
 
 <ul>
 <li>
 Drive comprehensive cost-tracking for project portfolios using Oracle EBS/Fusion PPC, ensuring alignment with budgets, BOQs, and contractual baselines.
 </li>
 <li>
 Develop weekly cost dashboards and variance analyses highlighting risks and cash-impacting deviations.
 </li>
 <li>
 Maintain a unified project ledger integrating commitments, actuals, accruals, and forecasting parameters.
 </li>
 </ul>
 
 
 Accounts Payable Execution (Project-Specific)
 
 
 <ul>
 <li>
 Validate and process project-related invoices against
 
 contracts, POs, GRNs, progress certificates, site measurements,
 
 and milestone validations.
 </li>
 <li>
 Enforce retention schedules, advance recovery mechanisms, and correct AP treatment across all project suppliers.
 </li>
 <li>
 Ensure all AP entries flow accurately into the
 
 Oracle EBS/Fusion PPC module
 
 , validating coding structures (projects, tasks, expense categories, cost codes).
 </li>
 </ul>
 
 
 Oracle EBS/Fusion PPC Governance &amp; System Integrity
 
 
 <ul>
 <li>
 Serve as the AP focal point for
 
 Oracle EBS/Fusion Project Profitability &amp; Costing (PPC)
 
 to ensure project transactions are recorded accurately.
 </li>
 <li>
 Monitor system entries for correctness, including
 
 project tagging, cost allocation, retention postings, subcontractor progress entries
 
 , and accruals.
 </li>
 <li>
 Coordinate with the ERP team to resolve exceptions, data discrepancies, and workflow bottlenecks.
 </li>
 <li>
 Support configuration enhancements, testing cycles, and process improvements within PPC.
 </li>
 </ul>
 
 
 Vendor &amp; Contract Compliance
 
 
 <ul>
 <li>
 Execute commercial compliance checks: contractual terms, variation orders, insurance validity, performance bonds, and warranty clauses.
 </li>
 <li>
 Support Procurement in supplier onboarding with a focus on financial documentation completeness and AP readiness.
 </li>
 </ul>
 
 
 Project Governance &amp; Month-End Closing
 
 
 <ul>
 <li>
 Maintain audit-ready documentation and reconcile project balances in PPC vs. AP sub-ledger.
 </li>
 <li>
 Execute month-end closing entries including accruals, prepayments, retention adjustments, and reclassifications.
 </li>
 </ul>
 
 
 Cross-Functional Stakeholder Management
 
 
 <ul>
 <li>
 Act as the financial counterpart to Project Managers, Procurement, and Site Supervisors.
 </li>
 <li>
 Participate in steering meetings to deliver financial intelligence that drives operational discipline and profitability protection.
 </li>
 </ul>
 
 
 
 
 
 
 Required Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 ACCA, CPA, Bachelor&rsquo;s degree in Accounting, Finance, or equivalent.
 </li>
 <li>
 
 3&ndash;6 years of project accounting experience
 
 within construction, fit-out, or retail environments.
 </li>
 <li>
 Hands-on experience with
 
 Oracle EBS/Fusion
 
 , preferably with exposure to PPC workflows.
 </li>
 <li>
 Strong understanding of Accounts Payable processes and project cost-control methodologies.
 </li>
 <li>
 Advanced Excel proficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Detail-oriented with a strong control mindset and data accuracy orientation.
 </li>
 <li>
 Strong stakeholder engagement across technical, commercial, and operational teams.
 </li>
 <li>
 Ability to handle complex documentation and multiple parallel projects.
 </li>
 <li>
 Proactive problem-solving and process-optimization skills.
 </li>
 </ul>
 
 
 
 
 
 
 Value Creation
 
 
 
 <ul>
 <li>
 Reinforces cash discipline and protects margins across project portfolios.
 </li>
 <li>
 Elevates data reliability through rigorous Oracle EBS/Fusion PPC governance.
 </li>
 <li>
 Delivers decision-ready insights that strengthen project ROI and execution velocity.
 </li>
 </ul>
 
 
</div>

McKee Foods Corporation

<div>Join America&rsquo;s favorite family bakery since 1934&mdash;home of Little Debbie&reg;, Drake&rsquo;s&reg; Cakes, and Sunbelt Bakery&reg; Granola Bars. Work with legacy brands that bring smiles to faces nationwide, including yours. You&rsquo;ll experience a culture committed to work-life balance, guaranteed time off, and supportive health and wellness offerings. Enjoy profit sharing, long-term job security, and a range of exciting career paths. When you join McKee Foods, you&rsquo;ll discover a better way to live and work.
Pay 
$20.29 - $26.18 / hour, depending on experience and qualifications 
Schedule
Monday - Friday, 8:00 a.m. - 5:00 p.m. (other hours as needed)
Remote-hybrid with a minimum of three days onsite per week, per business need 
Location
10260 McKee Road, Collegedale TN 37315
Job Summary
McKee Foods Corporation is seeking an Accounts Payable Specialist who will work in the Corporate Accounting Office. This position will be responsible for but not limited to invoice entry of purchase order related and non-purchase order related invoices, employee expense reports, and customer refunds. These tasks will require the need to find resolutions to invoices with purchase order and/or receiving discrepancies. In addition, verification of entry and validation of data is to be completed along with answering customer calls and ensuring the payment process is completed timely and accurately. Included in the position is also vacation coverage of co-workers and other tasks deemed important to the success of the department.
Required Qualifications
<ul><li>Minimum of one year of college Accounting or equivalent experience</li><li>
Understanding of vendor management</li><li>
Ability to interact with employees at all levels of the organization</li><li>
Good decision-making and problem-solving skills</li><li>
Excellent verbal and written communication skills</li><li>
High level of initiative</li><li>
Demonstrated ability to accept, facilitate, and implement change</li><li>
Ability to plan, organize, and prioritize task assignments</li><li>
Excellent work record</li><li>
Ability to safeguard confidential information</li><li>
Proven ability to work with internal and external &quot;customers&quot;</li><li>
Knowledge of Excel software</li><li>
Knowledge of file management</li><li>
Team player with ability to work independently when required</li></ul>
Preferred Qualifications
<ul><li>Minimum of two years college Accounting</li><li>
Minimum two years Accounts Payable experience</li><li>
Knowledge of vendor payment procedures</li><li>
Experience with Optical Character Recognition software</li><li>
Knowledge of Accounting software such as Oracle, Maximo, OPM, and scanning software</li><li>
Knowledge of Word, Excel, and Outlook</li></ul>
Benefits<ul><li>
Competitive weekly pay</li><li>
Profit-sharing cash bonus program</li><li>
401(k) with matching contributions</li><li>
Paid Time Off (for vacation, holidays, sick time, personal time, etc.)</li><li>
Medical insurance, including health, dental, vision, and prescription drug plan</li><li>
Supplemental plans, including life insurance</li><li>
Fully-paid parental leave (only for full-time employees)</li><li>
Health Center and Pharmacy</li><li>
Tuition reimbursement (only for full-time employees)</li><li>
Credit Union</li><li>
Exercise and recreation facility</li><li>
Wellness programs with incentives</li><li>
Employee Assistance Program (EAP)</li><li>
Short-term and long-term disability (only for full-time employees)</li></ul>
Please upload your current resume to be fully considered for this position.
We are an Equal Opportunity Employer</div>

Wald Pro Professional Optometric Services

Job Description: Part-Time Accounts Payable SpecialistLocation: Newport Beach Schedule: Part-Time (20&ndash;30 hours per week flexible)About the RoleWe are seeking a reliable and detail-oriented Accounts Payable Specialist to support our optometry offices on a part-time basis. The ideal candidate must have strong organizational skills and be highly proficient in QuickBooks Online, with a minimum of 2&ndash;3 years of recent QuickBooks Online experience.Key Responsibilities<ul><li>Enter, code, and process vendor bills in QuickBooks Online</li><li>Reconcile vendor statements and follow up on discrepancies</li><li>Prepare and schedule payments</li><li>Maintain accurate AP records and digital filing</li><li>Communicate with vendors regarding pricing, credits, and missing invoices</li><li>Assist the CFO with AP-related projects and month-end tasks</li></ul>Qualifications<ul><li>Must have 2&ndash;3 years of hands-on QuickBooks Online (QBO) experience</li><li>2&ndash;3 years of accounts payable experience preferred</li><li>Strong attention to detail and accuracy</li><li>Ability to work independently and meet deadlines</li><li>Professional communication skills</li><li>Healthcare or optometry experience is a plus but not required</li></ul>Compensation<ul><li>Competitive hourly rate based on experience</li><li>Flexible schedule (20&ndash;30 hours per week flexible)</li></ul>Pay: $25.00 - $31.00 per hourExpected hours: No more than 30.0 per weekBenefits:<ul><li>401(k) matching</li></ul>Work Location: In person

Part-Time Accounts Payable Specialist

MajeStay

<div><div><div> Job Details : Candidate should be experienced in using accounting platforms such as Ninthware, Signature ERP, and QuickBooks Online. Expertise in Excel for financial analysis, reconciliations, and reporting is essential. Knowledge of handling multi-currency transactions (AED, USD, JOD, SAR) 
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ORBIT INTERACTIVE

We&rsquo;re excited to add a talented Accounts Payable Specialist to our growing team! If you&rsquo;re passionate about numbers, accuracy, and streamlined financial processes, this role could be the perfect fit.What We&rsquo;re Looking For * 2&ndash;3 years of experience in Accounts Payable * US CPA certification &ndash; Mandatory * Hands-on experience with QuickBooks Online &ndash; Mandatory * Strong knowledge of U.S. Accounting principles &amp; GAAP * Excellent attention to detail and analytical skills * Ability to manage reconciliations and reporting effectivelyWhat You&rsquo;ll Do* Manage vendor payments and audits * Ensure GAAP compliance across all AP functions * Maintain accurate financial records and reporting * Collaborate with internal teams to support seamless financial operationsRole Details * 100% Remote Position * QuickBooks Online experience is mandatory * Only US CPA-certified candidates will be considered * Strong knowledge of Accounts Receivable is a plus * Immediate Joiners are preferredJob Types: Full-time, PermanentPay: &#8377;700,000.00 - &#8377;1,500,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Internet reimbursement</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li><li>Work from home</li></ul>Application Question(s):<ul><li>Are you US CPA Certified?</li><li>Are you an Immediate Joiner?</li><li>Are you comfortable working in US shift hours? (730PM-430AM IST)</li></ul>Education:<ul><li>Secondary(10th Pass) (Preferred)</li></ul>Experience:<ul><li>Accounts payable: 2 years (Required)</li></ul>License/Certification:<ul><li>US CPA (Required)</li></ul>Work Location: Remote

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