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administrative assistant

admin and sales support

Elegant Touches

Female - candidate is required for the position of Admin and Sales support in our Showroom.Minimum 5 years of Local Experience in same field is required.Job Type: Full-time

Admin and Sales Support

PetBaba ( pet grooming service )

PetBaba, a growing mobile pet grooming brand in Qatar, is looking for a dedicated Admin + pre sales to join our team. This role is perfect for someone who is organized, detail-oriented, and passionate about delivering smooth daily operations while supporting our accounting functions.Responsibilities:<ul><li>Manage daily operations and appointment scheduling</li><li>Handle customer communication through calls and WhatsApp</li><li>Maintain records, bookkeeping, and basic accounting</li><li>Support logistics, purchases, and inventory coordination</li><li>Manage accounts, invoices, and internal databases</li></ul>Requirements:<ul><li>Strong communication and customer-handling skills</li><li>Basic Arabic knowledge (preferred)</li><li>Highly organized, proactive, and detail-oriented</li><li>Comfortable using digital tools and basic tech platforms</li><li>Previous admin or accounting experience is a plus</li><li>Passion for pets is appreciated</li><li>Valid Qatar driving license (required)</li></ul>Send your resume to admin@petbaba.coJob Type: Full-timePay: QAR2,500.00 per month

Admin + pre sales

Luxury Estates

We are looking for a creative, organized, and multi-skilled Graphic Designer + Admin Executive to support our marketing and office operations. The ideal candidate must be proficient in design tools and capable of handling administrative work efficiently.Key Responsibilities Graphic Designing<ul><li>Create professional property brochures, flyers, and marketing materials.</li><li>Design social media posts, stories, reels thumbnails, and promotional graphics.</li><li>Edit property photos, videos, and visuals for online listings.</li><li>Maintain consistent branding across all digital and print materials.</li><li>Assist in creating presentations and visual content for the sales team.</li></ul>Administration<ul><li>Manage day-to-day office operations and documentation.</li><li>Maintain client records, agreements, and organized filing systems.</li><li>Assist in preparing reports, presentations, and property listings.</li><li>Handle office emails, calls, appointments, and follow-up tasks.</li><li>Coordinate with the sales and management team for administrative and marketing support.</li><li>Manage office supplies, petty cash, and basic accounting entries.</li><li>Support HR tasks such as attendance and documentation.</li></ul>Requirements<ul><li>Experience in graphic designing (real estate experience is a plus).</li><li>Skilled in design tools (Canva, Photoshop, Illustrator, or similar).</li><li>Strong creativity and attention to detail.</li><li>Excellent communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and work under pressure.</li><li>Must be currently based in Qatar.</li></ul>What We Offer<ul><li>Competitive salary + additional benefits.</li><li>Stable and professional work environment.</li><li>Opportunity to grow within design, marketing, and admin roles.</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR3,000.00 per month

Graphic Designer + Admin Executive (Real Estate)

One Imperium

Role Summary Handles the backbone of the academy&rsquo;s operations: managing student records, scheduling, communication, compliance, and facility coordination. Reports to the Facility (or Admin) Supervisor.Key Responsibilities<ul><li>Maintain accurate student records: registration forms, medical waivers, attendance, incident reports. Ensure records are stored both digitally (ERP) and, if needed, physically. (Per Admin SOPs, Section 5B)</li><li>Track student attendance daily: manage the occupancy sheet, forecast vs actual attendance.</li><li>Handle scheduling tasks: communicate class changes, reschedules, or make-up classes to parents and coaches at least 24 hours in advance.</li><li>Ensure staff documentation is current: track lifeguard/coach first aid certification, staff leaves, attendance, and escalate expiring certificates.</li><li>Coordinate pool bookings: liaise with facility management to secure deck time, inform coaches and sales team of schedule changes.</li><li>Manage incident reporting: ensure any accident, injury, or complaint is documented same day in the Incident Report Form, and escalate to the Swim School Manager as required.</li><li>Communicate schedule updates and operational announcements via approved internal channels (email, WhatsApp broadcast) &mdash; not personal numbers.</li><li>Support the Sales team: confirm class availability, help with data validation, and ensure seamless registration experience.</li><li>Assist in facility logistics: ensure pool deck is ready before class (equipment, clean, safe), and coordinate storage.</li><li>Generate administrative reports: weekly or monthly reports on attendance, incidents, staff certification status, and facility usage.</li><li>Support performance evaluation: input data for KPIs (attendance accuracy, incident reporting, response times) and provide insights for the Admin Supervisor.</li><li>Uphold customer service standards: respond to parent inquiries in a polite, professional manner; escalate complaints through the correct channels.</li><li>Ensure adherence to health, safety, and emergency protocols (Section 6), and support staff in drills and reporting.</li></ul>Qualifications &amp; Requirements<ul><li>Experience in administrative roles, preferably in education, recreation, or service business.</li><li>Strong organizational and data management skills; familiarity with ERP / CRM systems is a plus.</li><li>Excellent communication skills, both written and oral; ability to interact professionally with parents, staff, and management.</li><li>Attention to detail: accurate record-keeping, scheduling, and compliance tracking.</li><li>Customer-service mindset: patient, empathetic, and professional.</li><li>Understanding of health &amp; safety procedures; willingness to be trained on incident reporting and emergency protocols.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Punctual, reliable, and committed to Elite Swim Academy&rsquo;s standards of conduct and professionalism.</li></ul>Performance Indicators (KPIs)<ul><li>Accuracy of attendance &amp; scheduling</li><li>Timeliness of communication with parents and coaches</li><li>Compliance in documentation (waivers, certifications, incident reports)</li><li>Responsiveness to inquiries and administrative tasks</li><li>Incident reporting completeness and speed</li><li>Administrative staff attendance &amp; punctuality</li></ul>Job Type: Full-time

Female Senior Administrative Executive

FLORA GROUP

Administrative AssistantLocation: Doha, Qatar Company: Flora TechnologyRole Summary We are looking for a Administrative Assistant to support daily operations, coordinate documentation, and assist with sales-related tasks. Prior experience in a tech company is not mandatory, but strong organizational skills and familiarity with sales and ERP processes are important.Key Responsibilities<ul><li>Support day-to-day tasks assigned by the General Manager and provide assistance as required.</li><li>Perform day-to-day administrative tasks, including filing, documentation, and internal coordination.</li><li>Support sales activities by preparing and processing Purchase Orders (PO), Requests for Quotation (RFQ), and related documents.</li><li>Assist in tender submissions by compiling required documents, formatting files, and ensuring timely submission.</li><li>Maintain and update information in ERP systems, ensuring accuracy in data entry and reporting.</li><li>Prepare reports, spreadsheets, and basic dashboards using MS Excel.</li><li>Coordinate effectively with suppliers, clients, and internal teams to follow up on pending actions.</li><li>Manage routine office communication, scheduling, and meeting arrangements.</li></ul>Qualifications &amp; Skills<ul><li>Previous admin or sales support experience is preferred; tech industry background is not mandatory.</li><li>Understanding of PO/RFQ processes and tender documentation.</li><li>Experience using ERP software for documentation and reporting.</li><li>Strong MS Excel skills (VLOOKUP, pivot tables, formatting, etc.).</li><li>Good communication, organization, and multitasking abilities.</li><li>High attention to detail and ability to manage multiple deadlines.</li></ul>If you're interested, please share your CV at: career@floragroup.netJob Type: Full-time

Administrative Assistant

ABH Real Estate Qatar

Title: Admin Marketing / immediate joining ( Real Estate and Property Finder Expert Experience -Mandatory-)Location: QatarCompany: ABH Real EstateCompany Description: A leading Real Estate agency based in Dubai &amp; Qatar, focused on Luxury properties, awarded best luxury Real estate brokerage for 2022 &amp; 2023 and most lead generated winner on Property Finder for 2021.Job Description: We are seeking experienced and motivated real estate Admin Marketing to join our team. As a real estate admin marketing , you will be responsible for creating and posting ads on various platforms, refresh and updating centent in property finder and qatar living, as well as checking email (new listings, update pricing, end availability). and preparing new phones, CRM application, and training materials. You will work closely with other members of the team to provide excellent customer service and help the agents find what they seek.RESPONSIBILITIES:Advertising and Promotion:<ul><li>Create and post advertisements for properties on various platforms such as : PF Expert, Real estate websites, and online classifieds.</li><li>Monitor and manage ad performance, making adjustments to optimize reach and engagement.</li></ul>Content Management:<ul><li>Regularly update and refresh content on Qatar Living and other relevant real estate platforms to ensure listings are current and accurate.</li><li>Ensure property information, pricing, and availability are up to date across all marketing channels.</li><li>Coordinate with agents and property managers to gather necessary updates and information.</li></ul>Email Communication:<ul><li>Manage incoming emails related to new property listings, price updates, and availability inquiries.</li><li>Respond promptly to client inquiries and requests for information.</li><li>Maintain email templates and ensure consistent communication standards.</li></ul>Agent Support:<ul><li>Prepare and maintain phones and training materials for new agents.</li><li>Conduct training sessions and presentations for new agents on property listings, company procedures, and sales techniques.</li><li>Update internal databases and systems with agent contact information and availability schedules.</li></ul>Administrative Tasks:<ul><li>Assist in administrative duties such as scheduling appointments, organizing meetings, and maintaining office supplies.</li><li>Coordinate with external vendors and service providers as needed for marketing campaigns and property maintenance.</li><li>Ensure compliance with company policies and industry regulations in all marketing and administrative activities.</li></ul>Reporting and Analysis:<ul><li>Generate reports on marketing activities, ad performance, and client feedback.</li><li>Analyze data to identify trends and opportunities for improving marketing strategies.</li><li>Present findings and recommendations to management for strategic decision-making</li></ul>REQUIRED SKILLS AND QUALIFICATIONS:<ul><li>Knowledge in GCC market and sales</li><li>Strong communication,</li><li>Fluent in English</li><li>Self-motivated and driven to succeed</li><li>Ability to work independently and as part of a team</li><li>Strong organizational and time management skills</li></ul>If you are a motivated real estate agent with a passion for helping clients find what they seek, we encourage you to apply for this exciting opportunity. Please submit your resume and CV to abhrealestateqatar.hr@gmail.comJob Types: Full-time, PermanentPay: QAR3,500.00 - QAR4,000.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>english (Preferred)</li></ul>

Admin Marketing ( Real Estate and Property Finder Experience -Mandatory-)

Starwings Trading and Contracting WLL

Urgent Hiring: HVAC Sales Professionals (Locally Available Only)Position: HVAC Sales Executive / EngineerBachelor&rsquo;s degree in a relevant field3&ndash;4 years of experience in the HVAC industry (Sales)Strong knowledge of the HVAC market in QatarValid Qatar Driving LicenseTransferable visa with NOCExcellent communication skills in EnglishStrictly for candidates currently available in QatarAttractive salary package &mdash; best in the industryEmail: admin@starwingsqatar.comJob Type: PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>Qatar Driving License (Required)</li></ul>

HVAC Sales Engineers/Sales Executives

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