admin coordinator

Gradiant

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 Admin Coordinator Gradiant Muscat LLC Muscat, Oman 3/18/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.
 
 
 
 Job Overview
 
 
 
 The Admin Coordinator shall support the Admin Manager with ensuring a high level of admin and operational support to the business.
 
 
 
 Specific Duties/Responsibilities
 
 
 
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 Facility Management: Coordinate and support with tenancy agreements and various office and workshop maintenance related tasks including contracts fore fire protection, building maintenance etc.
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 Site accommodation : Arrange temporary and long term site accommodation for personnel where needed
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 Fleet management : Coordinate for the optimum allocation and maintenance of the company fleet of cars. Check and optimise fuel and maintenance costs
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 Office expenses : Support with the checking and management of various office expenses such as telephone, internet and utility bills
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 Office support : Keeping the office stocked with supplies (and snacks), coordinating with vendors, and ensuring the space is tidy and functional.
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 Travel expenses : Support with ticket , hotel reservations and visa arrangements
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 Schedule Coordination: Managing calendars, booking meeting rooms, and organizing travel arrangements or company events.
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 Documentation: Drafting correspondence, filing digital and physical records, and maintaining updated databases.
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 Data entry and record keeping: Processing invoices, tracking office expenses, and assisting with light payroll tasks if needed.
 
 
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 Requirements
 
 
 
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 Bachelors degree in commerce or business
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 Strong planning and organising skills
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 Can collaborate effectively with cross functional teams .
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 Communication and influencing skills
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 Proactive and result oriented
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 Should be digitally astute working with the SAP environment
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 Customer centric. Handles the internal stakeholders in a professional manner and ensures high level of service
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 Flexible and adaptable
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 High attention to detail and commitment to process excellence.
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 Discretion and professionalism in handling confidential employee matters.
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 4&ndash;6 years in an admin role in a hectic professional environment. Should have experience in Oman. Should have experience in an ERP environment
 
 
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 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
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Admin Coordinator

Hassan Allam Holding

<div>
 
 We are currently looking for a
 
 Site Admin Coordinator
 
 to join our team on-site and support the daily administrative operations of our construction projects.
 
 
 🔹
 
 Location:
 
 Site-Based
 
 
 🔹
 
 Experience:
 
 Minimum
 
 4 years
 
 
 
 
 Requirements:
 
 
 
 &bull; Previous experience in
 
 construction or real estate development sites
 
 
 
 &bull; Strong administrative and organizational skills
 
 
 &bull; Ability to coordinate with site teams and head office
 
 
 &bull; Good knowledge of
 
 Microsoft Office
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Manage site documentation and filing systems
 
 
 &bull; Track attendance, leaves, and site records
 
 
 &bull; Coordinate communication between site and head office
 
 
 &bull; Prepare reports, meeting minutes, and administrative documents
 
 
 &bull; Handle and follow up on
 
 financial matters related to site administration
 
 when required.
 
 
 &bull; Supervise
 
 buffet staff and cleaning personnel
 
 to ensure proper performance, quality of service, and professional appearance.
 
 
 &bull; Ensure offices and site facilities are properly maintained and equipped with the
 
 necessary tools, supplies, and services
 
 .
 
 
 &bull; Monitor the overall
 
 cleanliness, organization, and service standards
 
 within the site offices and facilities.
 
 
 &bull; Coordinate with relevant departments to resolve
 
 operational or administrative issues
 
 affecting the site.
 
</div>

Site Admin coordinator

TK Elevator

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 We are seeking a highly organized and proactive NI Admin Coordinator to join our team at TK Elevator UAE L.L.C, based in Dubai, within the DXB Instal department. This role is essential in ensuring the smooth administrative operations supporting our installation projects and operational teams.
 
 
 
 Key Responsibilities:
 
 
 
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 Provide comprehensive administrative support to the DXB Instal department, including managing correspondence, scheduling meetings, and coordinating communications among teams.
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 Maintain accurate and up-to-date project documentation and records, ensuring compliance with company policies and legal requirements.
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 Coordinate logistics and resource planning to support installation projects, working closely with technical teams and external vendors.
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 Assist in the preparation and processing of procurement and invoicing documents, collaborating with finance and supply chain departments.
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 Monitor project timelines and deliverables, proactively identifying and addressing potential administrative bottlenecks.
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 Organize and maintain electronic and physical filing systems for project and departmental information.
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 Support the onboarding and training processes for new team members within the department.
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 Contribute to continuous improvement initiatives by suggesting administrative process enhancements that increase efficiency and effectiveness.
 
 
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 </ul>
 
 Qualifications and Skills:
 
 
 
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 A minimum of a high school diploma, with preference given to candidates holding additional qualifications or relevant certifications in administration, project coordination, or related fields.
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 Proven experience in an administrative or coordination role, ideally within construction, installation, or engineering environments.
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 Strong organizational skills with keen attention to detail and the ability to manage multiple tasks simultaneously under tight deadlines.
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 Excellent communication abilities, both written and verbal, to facilitate clear interaction with internal teams and external partners.
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 Proficiency in standard office software applications, including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
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 Familiarity with project management tools and systems is an advantage.
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 Demonstrated ability to work collaboratively in a diverse team setting, embracing a culture of inclusion and mutual respect.
 
 
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 </ul>
 
 About TK Elevator UAE L.L.C:
 
 
 
 TK Elevator UAE L.L.C is a global leader in elevator and escalator solutions, committed to enhancing urban mobility through innovative technologies and exceptional service. Our team in Dubai is dedicated to delivering superior installation and maintenance services, fostering a positive work environment where every team member can grow and succeed.
 
 
 Joining our DXB Instal department as an NI Admin Coordinator offers the opportunity to contribute to exciting projects in a dynamic industry. We value professionalism, integrity, and a commitment to operational excellence, and we welcome individuals who share our passion for making a difference.
 
 
 If you are a motivated professional ready to play an integral role in supporting our installation operations while developing your administrative career, we encourage you to apply and be part of our forward-thinking team.
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NI Admin Coordinator

Spatial Composite Solutions

Role Summary The Admin &amp; Travel Coordinator is responsible for organizing travel, accommodation, visa documentation, and logistical arrangements for staff deployed on projects. The role ensures smooth coordination of travel and on-site support while maintaining accurate records and supporting operational planning for international assignments.Key Responsibilities<ul><li>Coordinate and book international flights for staff.</li><li>Arrange hotels, serviced apartments, and other accommodation for overseas assignments.</li><li>Prepare and submit visa applications and ensure all travel documentation is complete.</li><li>Maintain records of travel itineraries, visas, and staff deployment schedules.</li><li>Coordinate staff deployments in line with project timelines and operational needs.</li><li>Liaise with travel agencies, airlines, hotels, and other service providers.</li><li>Support staff during overseas assignments by assisting with logistical issues.</li><li>Ensure travel arrangements comply with company policies and cost guidelines.</li></ul>Job Type: Full-timePay: AED3,000.00 per monthExpected Start Date: 15/03/2026

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Massar Business Solutions

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 From launching digital campaigns and scheduling social content, you'll be the person driving client support and high impact campaigns, managing communications and keeping everything on track. You'll coordinate across teams and timelines and provide structure to projects and act as the operational backbone of the agency. If you want to play a hands on role in turning ideas into results then please apply now.
 
 
 This role acts as the operational backbone of the agency.
 
 
 Reporting to: Managing Director
 
 
 Location: Dubai, UAE
 
 
 
 General Responsibilities
 
 
 
 Client Support
 
 
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 Schedule client meetings.
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 Prepare campaign reports and presentations.
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 Manage client emails and requests (on behalf of clients/brands).
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 Follow up on approvals and feedback.
 
 
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 Project Coordination
 
 
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 Maintain task boards (Asana, Trello, Slack).
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 Track deadlines for campaigns and deliverables.
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 Coordinate between creative, media, and client teams.
 
 
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 Administrative Tasks
 
 
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 Invoice preparation and expense tracking.
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 Maintain Zoho Accounting Software.
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 Manage contracts and documentation.
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 Support office operations.
 
 
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 Campaign &amp; Marketing Support
 
 
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 Plan, coordinate and support the execution of integrated marketing campaigns for Brands across digital, social, events and community. channels. Ensure proper tracking of campaigns across channels (paid media, email, web, social).
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 Assist in executing digital campaigns (Google Ads, Meta Ads, LinkedIn Ads).
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 Schedule and publish social media content.
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 Coordinate with graphic designers and freelancers.
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 Track campaign results and update reports.
 
 
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 What you need
 
 
 Marketing Tools
 
 
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 Meta Ads Manager
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 Google Ads (basic understanding)
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 Canva / basic design tools
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 Social media platforms
 
 
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 Admin Tools
 
 
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 Google Workspace / Microsoft Office
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 CRM systems
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 Project management tools
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 Basic Excel reporting
 
 
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 Soft Skills
 
 
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 Organisation
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 Client communication
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 Multitasking
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 Attention to detail
 
 
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 Teamwork and Relationships
 
 
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 Work closely with the Managing Director along with other members of the leadership team and the marketing team to complete socials deliverables within time frame.
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 Work with and encourage working relationships with staff at store level if needed.
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 Work with and encourage working relationships with Talent &amp; Content creators.
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 Promote and demonstrate a positive 'can do' attitude.
 
 
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 Qualifications And Experience
 
 
 
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 2&ndash;4 years' experience in admin and marketing coordination.
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 Retail, beauty or FMCG experience preferred.
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 Experience working with influencers and negotiating rates.
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 Experience managing competitions and consumer promotions.
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 Understanding of UAE influencer compliance preferred.
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 Ability to create structured briefs and manage production timelines.
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 Strong organisational and project management skills.
 
 
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 Personal Attributes
 
 
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 Ability to communicate clearly and effectively both verbally and in writing.
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 Great organisational skills and attention to detail.
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 Collaborative team player able to work cross-functionally.
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 Ability to manage and prioritise tasks.
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 Strong customer service skills.
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 Enthusiastic &amp; Energetic.
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 Excellent teamwork.
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 Willingness to learn.
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 Adaptability to campaign and strategy changes.
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 Hour Flexibility.
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 Commercially minded and results-driven.
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 Confident negotiator and communicator.
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 Creative and data-driven.
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</div>

Marketing & Admin Coordinator

Wildlife Innovations

Job Overview We are a California-based environmental consulting firm seeking a dynamic and detail-oriented Part-Time Project/Admin Coordinator to join our team. This role offers opportunity to contribute to diverse wildlife recovery and management projects while providing essential administrative support. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a proactive approach to managing schedules, vendors, and office operations, all while supporting our mission to deliver outstanding service and efficient operations.Duties<ul><li>Assisting with payroll processing</li><li>Handle bookkeeping tasks including invoicing, expense tracking, and maintaining accurate financial records</li><li>Maintain organized digital filing systems</li><li>Assist with tracking and maintaining business certifications and permits</li><li>Manage calendars, schedule appointments, and coordinate meetings for team members and clients</li><li>Assist with other tasks as assigned</li></ul>Experience<ul><li>Proven experience in administrative roles</li><li>Demonstrated supervisory experience or team management capabilities</li><li>Familiarity with scheduling management tools and calendar coordination</li><li>Experience with vendor management, budgeting, and bookkeeping</li><li>Strong organizational skills with an eye for detail in clerical tasks such as filing and record keeping</li><li>Excellent communication skills, both verbal and written</li><li>Ability to multitask efficiently across administrative duties</li></ul>To Apply: Submit, as a single pdf document, your resume, cover letter, and contact information for at least three (3) references to Jake Manley at jakemanley@wildlifeinnovations.net, with the subject line Project/Admin Coordinator (Environmental Consulting). Make sure resumes and cover letters clearly highlight experience and any applicable certifications relevant to the Duties to be performed. Phone inquiries are not accepted.Pay: $20.00 - $35.00 per hourExpected hours: 10.0 &ndash; 24.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Part-Time Project/Admin Coordinator

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Part-Time Project/Admin Coordinator