admin coordinator

Bella Best Deals contracting & Arte premium

<p><b>Job Description:</b><br/>We are looking for a <b>Project /Admin Coordinator</b> to support our construction projects in Dubai. The role involves handling project documentation, coordinating with engineers, clients, and suppliers, following up with authorities for approvals, and managing all administrative work.</p><p><b>Responsibilities:</b></p><ul><li>Submit drawings and documents to authorities (Trakhees, Dubai Municipality, Nakheel, DEWA, DCD, etc.) and follow up for approvals.</li><li>Coordinate with engineers, designers, and consultants to prepare documents.</li><li>Maintain records of submissions, approvals, and revisions.</li><li>Share updates and approved drawings with site teams.</li><li>Arrange meetings, prepare meeting minutes, and manage schedules.</li><li>Handle all office and administrative tasks .</li><li>Track the status of submissions, approvals, and project progress.</li></ul><p><b>Requirements:</b></p><ul><li>Master's Degree in any relevant field or equivalent experience.</li><li>Experience in project coordination and administration in the construction industry is a plus</li><li>Knowledge of Dubai government approvals is a plus.</li><li>Strong communication and organizational skills.</li></ul><p>Job Type: Full-time</p>

Admin Coordinator

NES Fircroft

<p></p><div><div><div><div><div><p>Posted: 09/10/2025</p>
<div></div><ul><div><div>Competitive Salary</div>
</div><div></div><div><div>Cairo, Egypt
</div></div><div></div><div><div>Permanent</div>
</div></ul><div><div><b>Admin Coordinator</b><br>
<b>Location: Cairo, Egypt
</b><br>
<br>
Join our team as an Admin Coordinator and take charge of ensuring our recruitment processes run seamlessly. You&rsquo;ll be the go-to support for candidates, clients, and colleagues &mdash; managing everything from job postings to interview scheduling and reporting. With a sharp eye for detail and a proactive approach, you&rsquo;ll play a key role in keeping operations efficient, accurate, and people-focused.<br>
<br>
Ready to make an impact?<br>
<br>
<b>What You&rsquo;ll Be Doing:</b><br>
<b>Process Owner:</b> Oversee key administration activities such as job postings, interview scheduling, applicant tracking system updates, and reference or pre-employment checks.<br>
<b>Task Juggler</b>: Support the recruitment process with ad-hoc tasks like test or referral management and one-off reporting.<br>
<b>Data Handler:</b> Collaborate on daily, weekly, monthly, and quarterly reports, ensuring accuracy and timeliness.<br>
<b>Relationship Builder:</b> Work closely with recruiters, hiring managers, vendors, and other stakeholders to maintain strong partnerships.<br>
<b>Problem Solver:</b> Respond to day-to-day queries quickly and escalate issues when needed.<br>
<b>Change Adopter:</b> Embrace and utilize new technologies, tools, and rollouts to streamline processes.<br>
<br>
<b>What We&rsquo;re Looking For:</b><br>
<b>Proactive Administrator:</b> 1+ years of experience in an administrative role, ideally within recruitment or a service-focused environment.<br>
<b>Tech-Savvy:</b> Skilled in Microsoft Office Suite with the ability to work confidently with administration systems and tools.<br>
<b>Detail-Oriented Professional:</b> Strong attention to detail with the ability to follow processes and guidelines precisely.<br>
<b>Organised Multitasker</b>: Skilled at managing multiple priorities and meeting deadlines.<br>
<b>Strong Communicator:</b> Confident in written and verbal communication to keep stakeholders informed. Fluency in Arabic is required.<br>
<b>Adaptable Team Player:</b> Comfortable with change and committed to supporting colleagues and stakeholders.<br>
<b>Service-Focused Achiever:</b> Dedicated to delivering excellent service and managing queries effectively.<br>
<br>
<b>Who are we?</b><br>
NES Fircroft is not just another recruitment agency. Were a powerhouse in the engineering sector, dedicated to matching top talent with top-notch companies. We&rsquo;re all about innovation, growth, and a little bit of fun along the way!<br>
<br>
Power the change towards a brighter, sustainable future!<br>
</div></div></div></div></div><p></p><div><div><div><div><b>Amber Sutch</b></div>
<div>Talent Acquisition Executive</div></div></div></div></div></div><div></div>

EAULA WATER

<div>
 <p>
  📍 Location: Dubai, UAE
 </p>
 <p>
  🕐 Schedule: Full-time, 6 days/week
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We&rsquo;re hiring a highly organized and execution-focused Admin Coordinator to support ongoing rollout activities across multiple client sites. This is a coordination-heavy role involving stakeholder communication, scheduling, documentation, and follow-through.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You&rsquo;ll play a key role in ensuring that all operational and technical workflows are well-synchronized, resources are mobilized on time, and execution is smooth and efficient.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Coordinate and schedule multi-departmental tasks to support client project launches and ongoing service activities.
  </li>
  <li>
   Liaise between internal teams (field, technical, support) to ensure process adherence and timely execution.
  </li>
  <li>
   Maintain trackers, update internal systems, and ensure all documentation is accurate and centrally managed.
  </li>
  <li>
   Anticipate and flag operational bottlenecks; work cross-functionally to resolve issues quickly.
  </li>
  <li>
   Assist with ongoing quality control, performance reporting, and administrative organization.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Ideal Candidate
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience in project coordination or admin planning roles.
  </li>
  <li>
   Proven ability to manage teams, timelines, and cross-functional workflows in fast-paced environments.
  </li>
  <li>
   Highly skilled in multitasking, time management, and problem-solving.
  </li>
  <li>
   Proficient in Excel, task tracking tools, scheduling calendars, and collaborative documentation systems.
  </li>
  <li>
   Proactive, detail-oriented, and confident in owning coordination across departments.
  </li>
  <li>
   Fluent in English with strong written and verbal communication skills.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re organized, dependable, and excited to grow within a high-performance team, we&rsquo;d love to hear from you.
 </p>
 <p>
  <br/>
 </p>
</div>


Mirodec Gulf

<p>URGENT HIRING!! <b>FEMALE Admin Coordinator </b><i><b>(preferably with logistics experience)</b></i></p><p><b>QUALIFICATIONS:</b></p><ul><li>Preferraby <b>Fili pi no</b></li><li><b>Aged 25-35 years old</b></li><li><b>Ability to multitask and work under pressure.</b></li><li>Knowledgeable in handling shipments/logistics work</li><li>Knowledge in Project Submittal Preparations and Project Document Control.</li><li>UAE Freshers are welcome to apply.</li><li>Experience in Glass Industry /Construction &ndash; Contracting Company is a plus</li><li>Bachelor's Degree</li><li>MUST BE ABLE TO JOIN IMMEDIATELY</li></ul><p><b>RESPONSIBILITIES:</b></p><ul><li>Handling coordination and documentation of import and export shipments (Invoice, PL, COO, GCC/Arab League Certificate, Duty Exemption, MOFAIC etc.)</li><li>Application/Renewal of Business Import Code &amp; other licenses related to Shipment</li><li>Handling Receptionist duties such as answering calls, assisting visitors etc.</li><li>Responding to email correspondences and forwarding them to the different departments</li><li>Client/Supplier Database Management</li><li>Document Control / Letter Preparations</li><li>Gate Pass applications and Project Induction</li><li>Employee Annual Tickets</li><li>Preparing material submittals, prequalification, TDS Submissions, ongoing project documents, etc.</li></ul><p><b>COMPANY BENEFITS + PERKS:</b></p><ul><li>2 days off (Saturday -Sunday) / Office Timings: 8:00 am &ndash; 6:00 pm</li><li>Paid Overtime</li><li>Health Insurance</li><li>Paid Leave + Yearly Economy Ticket to home country</li><li>Office Location: National Industries Park, Jebel Ali Industrial Third</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED4,000.00 - AED4,500.00 per month</p><p>Application Question(s):</p><ul><li>Can you join immediately?</li><li>What is your Nationality?</li><li>What is your salary expectation?</li><li>Is your age between 25 - 35 years old?</li><li>Can you multitask and work under pressure?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Receptionist: 2 years (Required)</li><li>Logistics (Freight Shipment): 2 years (Required)</li><li>Microsoft Outlook &amp; Excel: 2 years (Required)</li><li>UAE: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

<div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3><p><b>
Join our World of Talent.</b></p>
<p>
Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.</p>
<p>
Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.</p><p></p><h3 class="jobSectionHeader"><b><br>
The Role</b></h3><p>
Our role will give you a chance to build and maintain strong working relationships between all parties including Recruiters, Hiring Managers, and other stakeholders. Ready for a challenge? We would like to talk with you!
</p><p>As an Admin Coordinator you'll play a crucial part in our Talent Acquisition process, ensuring smooth and efficient operations at every step. Your responsibilities will focus on managing candidate databases, scheduling interviews, coordinating communication and facilitating the onboarding process. You'll focus on maintaining candidate records, tracking progress, and providing administrative support to the recruitment team.</p><h3 class="jobSectionHeader"><b>
Key Accountabilities</b></h3><p><b>
What you&rsquo;ll be doing:</b></p>
<ul>
<li>Managing account specific administration activities such as CV capturing, requisition management, interview scheduling, help desk support, candidate checklist management, updating applicant tracking system and pre-employment screening</li>
<li>Managing other various ad-hoc administration activities to support the effective running of the recruitment process</li>
</ul><ul><li>Collaborating on or completing daily, weekly, monthly and quarterly reports accurately as required within the set deadlines</li>
<li>Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors (ie pes vendor) and other account stakeholders</li>
<li>Ensuring stakeholders are continually appraised and updated on the relevant processes</li>
<li>Management of day-to-day queries relating their area of responsibility, ensuring all are dealt with in an effective and timely manner and escalated where necessary.</li>
<li>Participating in continuous improvement implementation within the immediate team</li></ul><p></p><h3 class="jobSectionHeader"><b><br>
Skills &amp; Experience</b></h3><p><b>
You&rsquo;ll need to demonstrate:</b></p><br>
<p></p>
<ul>
<li>Effective English business communication skills, written and oral, plus any client specific languages as required.</li>
<li>Working knowledge of Microsoft packages; Outlook, Word, Excel.</li>
<li>Attention to detail, excellent, problem-solving and multitasking skills.</li>
<li>Ability to work effectively both in a team and individually.</li>
<li>Working knowledge of recruitment technology and systems</li>
</ul><h3 class="jobSectionHeader"><b>Other</b></h3><p><b>
Why AMS?</b></p>
<p>
At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.</p>
<p>
We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It&rsquo;s our world but you can do it your way.</p>
<p><b>
We offer:</b></p>
<ul>
<li>Full training and support</li>
<li>High value and challenging work</li>
<li>A vibrant, diverse, and collaborative culture</li>
<li>Flexible working</li>
<li>A competitive reward and benefits package*</li>
<li>The opportunity to embark on a recruitment career with one of the world&rsquo;s leading recruitment companies
</li></ul><ul><li>Details may vary slightly depending on your location, local labour law, etc.</li></ul>
<p><b>
Our culture of inclusion and belonging.</b></p>
<p>
We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.</p>
<p>
If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.</p>
<p>
Hit the <b>Apply now </b>button to get your journey started!</p><br>
<p></p>
</div><div><div><h2 class="jobSectionHeader"><b>Details</b></h2>
<h4 class="jobSectionHeader"><b>Reference</b></h4>
<p>AMS27353</p>
<h4 class="jobSectionHeader"><b>Closing</b></h4>
<p>31/10/2025</p>
<h4 class="jobSectionHeader"><b>Location</b></h4>
<p>India, Pune
</p><h4 class="jobSectionHeader"><b>Schedule</b></h4>
<p>Full Time</p>
<h4 class="jobSectionHeader"><b>Business area</b></h4>
<p>Administration
</p><h4 class="jobSectionHeader"><b>Sector</b></h4>
<p>Defence Engineering Energy
</p><h4 class="jobSectionHeader"><b>Employment Type</b></h4>
<p>Permanent</p></div></div></div></div><p></p>

Admin - Coordinator

XS International

<div><div>Do you believe that millions of perfectly good IT parts get tossed every year? That&rsquo;s why we step in, give them a second life, and help businesses save money while doing right by the planet. How does it sound to you?</div>
<div>
At Evernex we are giving IT hardware a second life. From hospitals to banks to airports, from Paris to Melbourne, Dubai to Sao Paulo, we make sure critical systems stay alive. We are helping companies saving moneys and helping the planet<b><i>.</i></b></div>
<div>
More information is available at www.evernex.com</div><br>
<div></div>
<div><b>
Why this role matters?</b></div>
<div>
Evernex, is in the mission to reduce e-waste and helping saving the planet. As we are operating globally,we need strong financial controls and smooth administration for our operations.</div>
<div>
This role as Finance Admin Coordinator ensures accuracy, transparency, and efficiency in accounting and a smooth administration process. The scope includes Egypt and KSA operations.</div><br>
<div></div>
<div>
&#10024;<b> How You&rsquo;ll Make an Impact?
</b></div><div>The Finance Admin Coordinator have a direct impact on ensuring an accurate and reliable accounting for our operations in <b>KSA and Egypt</b>, while also managing the day-to-day administration for our Egypt office.</div>
<ul>
<li>Manage accounting and finance operations for KSA and Egypt: expenses, invoicing, collections, payments, and audits</li>
<li>Assist in month-end closing report.</li>
<li>Support our Cairo team with all administrative needs: onboarding, contracts, employee records, and office operations.</li>
<li>Ensure compliance with internal controls and tax requirements.</li>
<li>Act as a trusted partner to managers and employees, solving problems and ensuring smooth daily operations.</li></ul><br>
<div></div>
<div><b>
   What makes you a great fit?</b></div>
<div>
We&rsquo;re looking for someone who blends knowledge, experience, and passion:</div>
<ul>
<li>1&ndash;3 years&rsquo; experience in corporate accounting and administration.</li>
<li>Proven experience dealing with KSA accounting or operations</li>
<li>Strong knowledge of accounting, invoicing, and collections.</li>
<li>Fluent in English &amp; Arabic (French is a plus).</li>
<li>Proficient in MS Office, with a Bachelor&rsquo;s in Accounting/Business Administration.</li>
<li>Organized, discreet, deadline-driven, and a real team player.</li></ul><br>
<div></div>
<div><b>
  Why You&rsquo;ll Love Working Here
</b></div><div>Join Evernex, a global mission with local impact and be part of a company making IT more sustainable across 165+ countries.</div>
<ul>
<li>A lean and flat structure where your independence and ownership matter.</li>
<li>A fast-expanding company that offers real growth opportunities.</li>
<li>A culture that values well being, cooperation, compliance, entrepreneurial spirit,</li></ul><br>
<div></div>
<div>
Find more about us: https://www.evernex.com/<br>
Follow us on LinkedIn: https://www.linkedin.com/company/evernex/</div></div>

Finance/Admin Coordinator

Majestas

<div>
 <p>
  <strong>
   Something Extraordinary Is Coming to Dubai&hellip; Will you be part of it?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who are we?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Majestas is a world-renowned operator of iconic, top-performing brands and unforgettable experiences in luxury dining, hospitality, and elite entertainment. Our prestigious portfolio includes venues such as Billionaire and Crazy Pizza. Living and breathing contemporary culture and creativity, we are connected to global design, fashion, and lifestyle, allowing us to play a pivotal role in identifying emerging trends and leading innovation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   As HR &amp; Admin Coordinator
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  As HR &amp; Admin Coordinator you will report to the Cluster HR Manager, you will ensure smooth day-to-day operations, from recruitment and onboarding to employee engagement and compliance with UAE labor law. This is a hands-on role for someone who thrives in a fast-paced hospitality environment and enjoys being the go-to support for the team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Your day to day
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Coordinate recruitment and onboarding, including interviews, documentation, inductions, system registration, ID and visa processing, and uniform allocation.
  </li>
  <li>
   Maintain accurate employee files (digital and physical) and ensure compliance with company standards and UAE labor law.
  </li>
  <li>
   Track key HR processes such as probation evaluations, appraisals, contract expiries, and leave balances.
  </li>
  <li>
   Prepare and update HR reports (headcount, attendance, overtime, etc.) for
   <em>
    Lion in the Sun
   </em>
   .
  </li>
  <li>
   Act as the main on-site point of contact for HR and administrative queries, escalating complex issues to the Cluster HR Manager.
  </li>
  <li>
   Liaise with internal departments to manage staff accommodation, uniforms, logistics, and general administration.
  </li>
  <li>
   Support staff engagement initiatives, internal communications, and employee events.
  </li>
  <li>
   Ensure all HR-related documents, forms, and notices are current and available for staff use.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who are you?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   You have a sharp eye for detail and handle sensitive information with the highest level of confidentiality.
  </li>
  <li>
   You take initiative, think ahead, and enjoy finding practical solutions.
  </li>
  <li>
   You&rsquo;re a team player with strong interpersonal skills, able to build positive relationships at all levels.
  </li>
  <li>
   You are reliable, well-organized, and responsive, with a hands-on approach to daily tasks.
  </li>
  <li>
   You thrive in a dynamic, fast-paced hospitality environment and remain calm under pressure.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why join us
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Be part of the founding team of Dubai&rsquo;s most anticipated luxury hospitality launch.
  </li>
  <li>
   Competitive salary package reflective of your experience and expertise.
  </li>
  <li>
   Ongoing professional development and international career growth opportunities within the Majestas Group.
  </li>
  <li>
   Work in a vibrant, innovative, and inspiring environment where your personality and passion are valued as much as your skills.
  </li>
  <li>
   Join a brand that redefines luxury hospitality and creates unforgettable experiences every day.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Majestas is committed
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our commitment to diversity, equity, and inclusion is reflected in both our hiring practices and our workplace culture. As an equal opportunity employer, we encourage applicants from all backgrounds, regardless of race, religion, color, nationality, ethnic origin, gender, gender identity, pregnancy, sexual orientation, age, marital status, or disability. We celebrate and support the unique contributions of every individual.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Majestas HR Team
  </strong>
 </p>
</div>


HR & Admin Coordinator

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