admin coordinator

RATP Dev

<div><h2 class="jobSectionHeader"><b>Admin Coordinator</b></h2>
<div><ul><li><div>Fixed-term contract</div>
</li>
<li><div>Full-time</div>
</li>
<li><div>Less than 2 years of experience (Entry level)</div>
</li>
<li><div>Bachelor degree</div>
</li>
<li><div>HR Specialist</div></li></ul></div></div>
<br><div><div><div><div><h2 class="jobSectionHeader"><b>Mission
</b></h2><p></p><div><p><b>JOB PURPOSE:</b></p><p>
The Admin Coordinator serves as the essential cross-functional liaison between HR, Finance, and Procurement to ensure the seamless execution of the departmental &quot;Procure-to-Pay&quot; cycle. By proactively managing the lifecycle of PRs and POs, this role eliminates administrative bottlenecks and ensures that human capital and operational resources are deployed without delay, maintaining the department's strategic momentum.</p></div></div><p></p><div>
<h2 class="jobSectionHeader"><b>Profile
</b></h2><p></p><div><p><b>RESPONSIBILITIES/DUTIES</b></p><p><b>
Procurement &amp; Financial Coordination</b></p><ul><li> Execute the end-to-end tracking of PR/PO processes, ensuring all requisitions move through the pipeline without bottleneck.</li><li> Support projects execution and logistics according to both the strategy and the agreed plan.</li><li> Monitor payment follow-ups with the Finance department to ensure vendor relationships remain strong and services uninterrupted.</li></ul><p><b>
Operational Follow-up &amp; Risk Mitigation</b></p><ul><li> Liaise with internal stakeholders and external vendors to ensure alignment of project timelines and deliverables.</li><li> Identify potential delays or operational risks within the administrative workflow and escalate them to management in a timely manner.</li><li> Maintain updated project status trackers and action logs to provide timely records for the department.</li></ul><p><b>
Documentation &amp; Compliance Management</b></p><ul><li> Organize and maintain a centralized archive of all project-related documentation to ensure audit readiness.</li><li> Ensure strict compliance with internal corporate policies and industry-specific documentation standards.</li><li> Prepare regular project status reports and summaries for leadership, highlighting key performance indicators and administrative milestones.</li></ul><p><b>
Internal Communications &amp; Scheduling</b></p><ul><li> Schedule and distribute internal emails and announcements to ensure team alignment on project milestones and deadlines.</li><li> Update internal communication channels and shared departmental calendars to maintain a real-time tracker for project activities.</li><li> Handle all project-related administrative tasks, including purchase requests, internal approvals, and expense tracking.</li><li> Execute various ad-hoc projects and tasks as assigned to support evolving business needs and departmental goals.</li></ul><p><b>
Safety Responsibilities:</b></p><ul><li> Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.</li><li> Comply with the requirements of RDMC RQHSE Policy and Safety Management System.</li><li> Be mindful that Safety, Security, and Environmental protection are everyone&rsquo;s responsibility. All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.</li></ul><p><b>
ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE</b></p><p><b>
QUALIFICATIONS:</b></p><ul><li> Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li> Excellent command of Arabic and English languages.</li></ul><p><b>
KNOWLEDGE:</b></p><ul><li> High command of MS Office suite (particularly Excel for data tracking) and Google forms.</li><li> Familiarity with ERP systems (e.g., SAP, Oracle, or Microsoft Dynamics) and Project Management software.</li><li> Solid understanding of the Procure-to-Pay (P2P) cycle and corporate compliance regulatory frameworks.</li></ul><p><b>
EXPERIENCE:</b></p><ul><li> 1&ndash;3 years of progressive experience in project coordination, administration, or operations within a fast-paced corporate environment.</li></ul><p><b>
DESIRED BEHAVIORS &amp; EXPERIENCES</b></p><ul><li> Ability to pivot between tasks in a high-pressure transportation environment while maintaining extreme attention to detail.</li><li> Strong verbal and written diplomacy skills, capable of managing expectations across diverse teams.</li><li> A &quot;forward-thinking&quot; approach; not just reporting delays but proposing administrative workarounds to keep projects on track.</li><li> Preferred experience in a multinational logistics firm or a high-volume transportation hub.</li></ul></div></div></div></div><p></p>
<div><div><div><h3 class="jobSectionHeader"><b>Location</b></h3>
<p></p><div><div><div><b>Location</b></div></div><b>
</b><div><b>Address</b></div><b>
</b></div><p>Cairo, Cairo, Egypt</p></div></div></div></div><div></div>

Admin Coordinator

XYZ Cultural Technology

<p><b>Job Description:</b></p><p><b>Company Name: XYZ Technologies LLC</b></p><p><b>Position: Admin Coordinator</b></p><p><b>Number of Vacancies: 2</b></p><p><b>Location: Riyadh</b></p><p>&middot; Assist in document management and record-keeping to ensure all project documentation is organized and up to date.</p><p>&middot; Create purchase orders and process invoices accurately and promptly.</p><p>&middot; Operate on ZOHO for various project coordination tasks, ensuring data accuracy and efficiency.</p><p>&middot; Communicate with clients and suppliers professionally to build and maintain strong working relationships.</p><p>&middot; Assist the pre-sales team by creating accounts on tender platforms and managing related administrative tasks.</p><p>&middot; Support with prequalification preparations to ensure compliance and readiness for project bids.</p><p>&middot; Monitor stock levels to ensure that project resources are available as needed and manage inventory effectively.</p><p>&middot; Coordinate project logistics and scheduling to ensure timely delivery of materials and resources.</p><p>&middot; Assist project managers with various coordination tasks to ensure project timelines and objectives are met.</p><p>&middot; Support project managers in budgeting and financial tracking to maintain accurate financial records.</p><p>&middot; Provide support to clients by addressing inquiries and providing necessary project details in a timely and professional manner.</p><p>&middot; Manage the inbound and outbound of shipments to ensure timely and accurate delivery.</p><p>&middot; Familiarity with <b>Fasah</b> and <b>Saber</b> portals for handling import/export documentation and regulatory compliance.</p><p>Basic Requirements:</p><p>&middot; 3&ndash;5 years of experience in procurement, purchasing, or supply chain coordination</p><p>&middot; Familiarity with procurement systems, ERP platforms, and MS Office.</p><p>&middot; Education: Bachelor&rsquo;s degree in business administration and related field.</p><p>Job Types: Full-time, Permanent</p><p>Pay: ﷼5,000.00 - ﷼6,000.00 per month</p><p>Work Location: In person</p>

Skyline Technologies

<p>An <b>Female Amazon Admin Officer</b> works in offices, warehouses, or corporate locations of Amazon and supports daily administrative operations.</p><p><b>Job Description </b></p><p>An Amazon Admin Officer manages office administration, coordinates internal activities, maintains records, and ensures smooth day-to-day operations within the organization.</p><p><b>Key Responsibilities</b></p><ul><li>Manage office documents and records</li><li>Handle emails and correspondence</li><li>Maintain office supplies and inventory</li><li>Assist in report preparation and data entry</li><li>Ensure company policies are followed</li></ul><p>Job Type: Full-time</p><p>Pay: Rs45,000.00 - Rs100,000.00 per month</p><p>Work Location: In person</p>

Admin Coordinator.

RATP Dev Mobility Cairo

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 The Admin Coordinator serves as the essential cross-functional liaison between HR, Finance, and Procurement to ensure the seamless execution of the departmental "Procure-to-Pay" cycle. By proactively managing the lifecycle of PRs and POs, this role eliminates administrative bottlenecks and ensures that human capital and operational resources are deployed without delay, maintaining the department's strategic momentum.
 <br/>
 <br/>
 <strong>
  Responsibilities/Duties
  <br/>
  <br/>
 </strong>
 <strong>
  Profil de candidat recherch&eacute; :
  <br/>
  <br/>
 </strong>
 <strong>
  Procurement &amp; Financial Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Execute the end-to-end tracking of PR/PO processes, ensuring all requisitions move through the pipeline without bottleneck.
  </li>
  <li>
   Support projects execution and logistics according to both the strategy and the agreed plan.
  </li>
  <li>
   Monitor payment follow-ups with the Finance department to ensure vendor relationships remain strong and services uninterrupted.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operational Follow-up &amp; Risk Mitigation
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Liaise with internal stakeholders and external vendors to ensure alignment of project timelines and deliverables.
  </li>
  <li>
   Identify potential delays or operational risks within the administrative workflow and escalate them to management in a timely manner.
  </li>
  <li>
   Maintain updated project status trackers and action logs to provide timely records for the department.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Documentation &amp; Compliance Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize and maintain a centralized archive of all project-related documentation to ensure audit readiness.
  </li>
  <li>
   Ensure strict compliance with internal corporate policies and industry-specific documentation standards.
  </li>
  <li>
   Prepare regular project status reports and summaries for leadership, highlighting key performance indicators and administrative milestones.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Internal Communications &amp; Scheduling
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Schedule and distribute internal emails and announcements to ensure team alignment on project milestones and deadlines.
  </li>
  <li>
   Update internal communication channels and shared departmental calendars to maintain a real-time tracker for project activities.
  </li>
  <li>
   Handle all project-related administrative tasks, including purchase requests, internal approvals, and expense tracking.
  </li>
  <li>
   Execute various ad-hoc projects and tasks as assigned to support evolving business needs and departmental goals.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Safety Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.
  </li>
  <li>
   Comply with the requirements of RDMC RQHSE Policy and Safety Management System.
  </li>
  <li>
   Be mindful that Safety, Security, and Environmental protection are everyone&rsquo;s responsibility. All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
  </li>
  <li>
   Excellent command of Arabic and English languages.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High command of MS Office suite (particularly Excel for data tracking) and Google forms.
  </li>
  <li>
   Familiarity with ERP systems (e.g., SAP, Oracle, or Microsoft Dynamics) and Project Management software.
  </li>
  <li>
   Solid understanding of the Procure-to-Pay (P2P) cycle and corporate compliance regulatory frameworks.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1&ndash;3 years of progressive experience in project coordination, administration, or operations within a fast-paced corporate environment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Desired Behaviors &amp; Experiences
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to pivot between tasks in a high-pressure transportation environment while maintaining extreme attention to detail.
  </li>
  <li>
   Strong verbal and written diplomacy skills, capable of managing expectations across diverse teams.
  </li>
  <li>
   A "forward-thinking" approach; not just reporting delays but proposing administrative workarounds to keep projects on track.
  </li>
  <li>
   Preferred experience in a multinational logistics firm or a high-volume transportation hub.
  </li>
 </ul>
</div>


Ruan

<div><div><b>This Admin Coordinator position works on-site in Otsego, MN</b></div>
<div><b>Schedule: </b>Monday - Friday</div>
<div><b>Hours:</b> 8-hour shift</div>
<div></div><div>Perform a variety of routine to moderately difficult administrative, office support, and customer service duties to ensure the workflow within an operation, which may include management, warehouse support staff, warehouse associates, maintenance staff, and associated customer(s).</div>
<div></div><div><b>Responsibilities:</b>
<br>
Carrying out the Company's organizational values and operating in accordance with applicable laws, regulations, and Company policies are required functions. Essential and other important responsibilities and duties may include, but are not limited to, the following:</div>
<ul><li>Providing administrative support to an operation, including but not limited to answering phones, ordering and maintaining supply inventories and delivery schedules, tracking software data.</li>
<li>Monitor and provide timely and accurate updates to various software programs for warehouse management systems, maintenance and vendor invoices, and billing in a timely and accurate manner assuring deadlines are met.</li>
<li>Provide customer service support for customers, vendors, and operations support staff.</li>
<li>Provide assistance and support in warehouse responsibilities including task distribution management, reporting, compliling KPI metrics, customer communication, document filing and retention. Properly use the warehouse management systems to ensure all required operational data is accurately captured in a near real-time manner</li>
<li>Perform other job-related duties and special projects as required.</li>
</ul>Requirements:
<div><div><b>Job Requirements/Minimum Qualifications:</b><br>
Education: High School Diploma/GED or equivalent work experience</div>
<div></div><div>Experience: 1 - 2 years<br>
Type of Experience: Clerical, warehouse, dispatch, or related experience.</div>
<div></div><div><b>Required Knowledge, Skills and Abilities:</b></div>
<div><ul><li>Must be able to commit to Ruan's value statement by acting with integrity in everything we do.</li></ul>
<ul><li>Must be able to meet behavioral expectations and perform in alignment with our guiding principles: safety, people, customer, performance, and continuous improvement.</li></ul>
<ul><li>Must have strong computer skills including MS Office Suite (Word, Excel, PowerPoint) and ability to learn to work on various software systems. Demonstrated ability to effectively organize and prioritize workload in a multi-task environment. Must have the ability to accurately enter and audit data. Must have strong verbal and written communication and the ability to effectively communicate with diverse groups of people. Needs to be self-motivated and be able to work with minimal supervision. Needs to be flexible in work assignments, responsibilities, software programs, and hours and open to change. Duties may vary based upon individual operation or work location.</li></ul>
</div><div><b>Benefits:</b><br>
Ruan provides benefits which include: Medical, Dental, Vision, Disability, Life, as well as 401k and Paid Time Off.</div>
</div>Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to &quot;Pay Transparency Law&quot;; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.</div>

Warehouse Admin Coordinator

Solanki Real Estate Development LLC

<p><b>Operations &amp; Admin Coordinator &ndash; Property Management</b></p><p>We are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.</p><p>You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.</p><p>You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.</p><p>On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.</p><p>You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.</p><p>We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>administrative or coordination: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Work Location: In person</p>

Operations & Admin Coordinator

BTI Solutions

<div>Business Admin Coordinator AO7177362<div><b>
Education and Years of Experience:</b><br>
<ul><li>Accounting/Finance, Business Administration Bachelor&rsquo;s degree or similar</li><li>2+ years of account reconciliation and corporate environment experience</li></ul><br>
<b>
Top Skills:</b><br>
<ul><li>Ability to work well with others and take direction from supervisor and other top management.</li><li>Basic M/S Office skills including Word, Excel (V Look Ups, Pivot Tables), PowerPoint</li><li>SAP experience</li></ul><br>
<b>
Summary:</b><br>
Assist manager in Sales Administration in the following areas: Sales Promotional claim validation and processing, Sales MDF program analysis, Sales Related chargeback resolution, and various special projects.<br>
<br>
<b>Duties &amp; Responsibilities:</b><br>
<ul><li>Validate and Process Sales Deduction claims through SAP Claim System</li><li>Validate and Process SPA claims through Salesforce Dotcom</li><li>Maintain and reconcile Sales MDF programs for Regional Sales</li><li>Work with Sales in order to reduce monthly chargebacks</li><li>Analyze chargeback process and design a way to lessen number of deductions and process more efficiently</li><li>Assist with special &amp; other ad hoc requests</li></ul><br>
<b>
Preferred Experience and Education</b><br>
<ul><li>Accounting/Finance, Business Administration Bachelor&rsquo;s degree or similar</li><li>Account Reconciliation experience a plus</li><li>Experience in a corporate environment</li><li>Ability to work well with others and take direction from supervisor and other top management.</li><li>Basic M/S Office skills including Word, Excel (V Look Ups, Pivot Tables), PowerPoint</li><li>Excellent oral and written communication skills</li><li>Excellent planning and organizational skills</li><li>Ability to handle multiple tasks</li><li>Ability to prioritize, organize, and perform duties and responsibilities</li></ul></div><p></p><h1 class="jobSectionHeader"><b>
Why work at BTI?</b></h1><p></p><p>
We&rsquo;re committed to creating a workplace where employees feel valued, supported, and empowered to grow. Our team benefits from competitive compensation, comprehensive health and wellness offerings, and opportunities for professional development. We are proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.</p><p></p><p>
We comply with all applicable federal, state, and local employment laws, including those related to fair hiring practices, pay transparency, workplace safety, and reasonable accommodations. We are dedicated to maintaining an inclusive environment where everyone has the opportunity to succeed and contribute meaningfully.</p></div>

Business Admin Coordinator AO7177362

Search 7947+ Admin coordinator jobs near you this May. New roles added regularly across leading industries. Apply today.

7947 admin coordinator jobs Near Me

Admin Coordinator

Admin Coordinator

Admin Coordinator.

Admin Coordinator

Warehouse Admin Coordinator

Operations & Admin Coordinator

Business Admin Coordinator AO7177362