admin coordinator

Ralshypermarket

Job SummaryThe Admin Coordinator is responsible for providing administrative support, ensuring smooth office operations, coordinating between departments, and maintaining accurate documentation. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.Key ResponsibilitiesAdministrative Support&middot; Manage daily office operations and ensure proper functioning of administrative activities.&middot; Handle correspondence, emails, phone calls, and document circulation.&middot; Prepare letters, memos, reports, and presentations as required.&middot; Maintain accurate filing systems (physical and digital).Coordination &amp; Communication&middot; Serve as a central point of contact between departments, employees, and management.&middot; Coordinate meetings, appointments, and calendars for managers.&middot; Assist in organizing company events, trainings, and employee activities.&middot; Follow up on pending tasks with relevant team members.Documentation &amp; Record Maintenance&middot; Maintain employee records, attendance, leave requests, and other administrative documents.&middot; Ensure all documents are updated, organized, and accessible when needed.&middot; Handle procurement of office supplies, stationery, and other admin requirements.Office &amp; Facility Management&middot; Monitor and manage office equipment, maintenance, and cleanliness.&middot; Oversee vendor management and coordinate with suppliers/contractors.&middot; Assist in arranging travel, accommodation, and transportation for staff (if required).Support to HR &amp; Finance (if applicable)&middot; Assist HR with onboarding, joining formalities, and document collection.&middot; Support basic finance activities such as invoice processing, petty cash handling, and expense tracking.RequirementsEducation&middot; Bachelor&rsquo;s degree in Business Administration or related field.Experience&middot; 1&ndash;3 years of experience in administration or office coordination.&middot; Experience in UAE/GCC environment is an advantage.Skills&middot; Excellent communication and interpersonal skills.&middot; Strong organizational and time-management abilities.&middot; Proficiency in MS Office (Word, Excel, PowerPoint).&middot; Ability to handle confidential information professionally.&middot; Multi-tasking and problem-solving skills.Job Type: Full-time

Admin Coordinator

Bloom Holding

<div>
 Admin Coordinator with experience in the Design Department
 
 
 Job purpose:
 
 
 Responsible for all administration and document control for the department through all stages of Architecture and Interior design. Administration tasks, maintaining organized and updated documents using document management software where required, coordinate internal and external resources to expedite workflow and provide administrative support to senior leaders.
 
 
 Responsibilities:
 
 
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 Deliver effectively on all administrative tasks including preparing communications such as memos, emails, invoices, reports, travel itinerary&rsquo;s and perform bookkeeping.
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 Handling office tasks such as generating reports, issuing purchase orders, following up on payments to vendors, setting up for meetings, and reordering supplies.
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 Coordinating with and supporting the design team with all documentation requirements including printing and distributing documents as needed.
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 Establishing via direct input documentation systems and its maintenance/control. This will involve creating a customized system where none may exist for all design-related documents.
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 Sorting, storing and retrieving electronic and hard copy documents on behalf of the company and industry professionals.
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 Serve as the eyes and ears of the office, providing information, coordinating requests, assisting the team, contact database, employee list, and inventories.
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 File documents in physical and digital records and ensure appropriate storage.
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 Creating templates for documents, file types, and document databases.
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 Filing and archiving relevant documentation including clean up of duplicates and errors.
 
 
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 </ul>
 Qualifications and Experience:
 
 
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 Bachelor&rsquo;s Degree (Project management qualification will be an advantage)
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 Proven ability to independently establish a documentation system (non-software based)
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 Knowledge of Electronic Document Management Systems (EDMS)
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 UAE experience in a similar role with a Developer is essential.
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 Proficient typing and editing skills, MS Excel &amp; Word, PPT (basic autocad knowledge an advantage)
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 </ul>
</div>

BAYADA Home Health Care

Are you looking for an exciting opportunity in a fast-growing industry? Do you want to make a difference in people's lives while you grow your career and learn the business? We're BAYADA Home Health Care and we believe that our clients and their families deserve home health care delivered with compassion, excellence, and reliability. We want you to apply your energy and skills to this dynamic and entrepreneurial environment and become an integral part of a caring, professional team that is instrumental in providing the highest quality care to our clients. Build your career with a purpose! Office Location: 1003 Bishop Street, Suite 1250, Honolulu, HI 96813 Responsibilities of an Admin Coordinator: <ul> <li>Prepare correspondences, proposals, presentations and corporate documents as needed.</li> <li>Maintain and track statistics or other records as required.</li> <li>Answer telephones and assist callers including placing callers into voicemail, process telephone messages and greet visitors.</li> <li>Process incoming and outgoing office mail including packages.</li> <li>Provide general clerical support to office staff including but not limited to ordering supplies and forms.</li> <li>Coordinate equipment maintenance and repair with appropriate vendors.</li> <li>Assist Director and other office staff with administrative tasks including scheduling and coordinating meetings.</li> <li>Maintain the Director's daily calendar and confirm appointments.</li> <li>Assist in preparing for office events, projects and programs.</li> <li>Print and distribute office resource materials on a regular basis to ensure office staff has current information.</li> <li>Create and maintain files as required.</li> <li>Do general filing, faxing and photocopying.</li> </ul> Qualifications: <ul> <li>Two (2) year college degree preferred or equivalent experience. </li> <li>One (1) year verifiable work experience, preferably in a related capacity.</li> <li>Proficient in Microsoft computer products including Word, Excel and Outlook.</li> <li>Demonstrated record of strong interpersonal skills.</li> <li>Competence in basic PC skills required to perform job functions.</li> <li>Ability to read, write and effectively communicate in English.</li> <li>This is an in-office, in-person position. Must be a local resident of HI. </li> <li>Up to $19/hour. </li> </ul> BAYADA offers a comprehensive benefits plan that includes the following: Paid holidays, vacation and sick leave, vision, dental and medical health plans, employer paid life insurance, 401k with company match, direct deposit, tuition reimbursement and employee assistance program. Established in 1975, BAYADA is a non-profit organization that has never been sold, caring for an average of 44,000 clients weekly with 31,500 employees onboard. BAYADA is serving clients in 21 states, 373 offices, 6 countries and growing As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates. BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here . BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

Hero

<div>
 
 
 Company Description
 
 
 
 
 
 
 Hero Middle East &amp; Africa (MEA) is a Swiss-origin company based in Egypt, serving 40+ countries in the Middle East &amp; Africa region. As the regional export hub, we have the largest jam manufacturing factory in the area and a workforce of 1200+ highly qualified employees. Our diverse product range includes Jams, Syrups, Juices, Honey, Peanut Butter, and sourced Baby food and Baby milk from our group factories in Turkey &amp; Europe.
 
 
 
 
 
 
 
 
 We are seeking a Factory Admin Coordinator to ensure smooth factory operations. If you are organized, detail-oriented, and strong in coordination, we&rsquo;d love to hear from you.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Coordinate meetings, factory visits, workshops, and business events.
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 Arrange visitor access and ensure compliance with safety and security protocols.
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 Coordinate travel, accommodation, and welcome kits for factory guests.
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 Act as link between factory and head office for administrative matters.
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 Manage correspondence , prepare reports, and ensure all administrative activities comply with company policies and procedures.
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 Keep records, databases, and office supplies updated.
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 Manage and order office supplies and stationery for factory departments.
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 Support HR and Finance with scheduling , documents, and coordination .
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 Help with office projects, layout changes, and coordinate maintenance &amp; Upgrades .
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 </ul>
 
 
 
 
 
 Qualifications
 
 
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 Bachelor&rsquo;s degree in business administration or related field .
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 0&ndash;3 years&rsquo; experience in administration or coordination .
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 Strong organization and multitasking skills.
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 Excellent communication skills.
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 Skilled in MS Office (Excel, Word, PowerPoint, Outlook).
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 Able to handle confidential information carefully.
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 </ul>
 
 
</div>

Factory Admin Coordinator

Beyond Lighting

We are looking for a Factory Admin Coordinator for our manufacturing factory, specialized in Lighting Fixtures, Street Lighting Poles, LEDS, Solar Lights etc who will play a key role in ensuring smooth daily operations within the production environment. This position is responsible for receiving and processing work orders, coordinating with production teams, arranging deliveries to clients, preparing delivery notes, and managing invoicing activities. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal departments and external customers.<ul><li>Receive, review, and verify incoming customer work orders for accuracy and completeness.</li><li>Coordinate work order scheduling with the production and planning departments.</li><li>Track the progress of work orders throughout the manufacturing process.</li><li>Update internal teams and customers on order status.</li><li>Ensure any changes or special instructions are communicated to relevant departments promptly.</li></ul>Delivery &amp; Logistics Coordination<ul><li>Arrange delivery schedules based on production completion and customer requirements.</li><li>Coordinate with logistics/transport teams or third-party couriers for dispatch.</li><li>Prepare and issue delivery notes, packing lists, and any required transport documentation.</li><li>Maintain accurate records of dispatched goods and delivery confirmations.</li></ul>Documentation &amp; Administrative Support<ul><li>Maintain organized digital and physical filing systems for work orders, delivery documents, and production reports.</li><li>Assist in generating reports related to production output, order status, and delivery performance.</li><li>Ensure all documentation complies with internal procedures and audit requirements.</li></ul>Qualifications<ul><li>Mandatory Experience in factory manufacturing, logistics</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred.</li><li>Proficient in Microsoft Office and experience with ERP or manufacturing systems.</li><li>Strong organizational, communication, and time-management skills.</li><li>Ability to multitask and work in a fast-paced production environment.</li><li>Detail-oriented with high accuracy in documentation and data entry.</li></ul>Job Type: Full-timePay: QAR5,000.00 - QAR6,000.00 per month

Factory - Admin Coordinator

spectrom cleaning services L.L.C

We are looking for a reliable and organized Admin/Coordinator to join our cleaning services team. The ideal candidate must have strong administrative skills, excellent communication, and the ability to manage daily schedules and staff coordination.Key Responsibilities:<ul><li>Handle day-to-day scheduling and coordination of cleaning staff</li><li>Manage client inquiries, bookings, and follow-ups</li><li>Prepare daily reports and maintain records</li><li>Support operations team in planning routes and assigning tasks</li><li>Ensure smooth communication between supervisors, cleaners, and management</li></ul>Requirements:<ul><li>UAE experience is mandatory</li><li>Knowledge of UAE roads is essential</li><li>Fluent in Hindi and English</li><li>Good knowledge of Excel is preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to work in a fast-paced environment</li><li>Immediate joiners preferred</li></ul>Benefits:<ul><li>Salary AED 3,000 &ndash; 4,000</li><li>Visa, medical insurance &amp; other benefits as per UAE law</li></ul>How to Apply:Interested candidates can send their CV to careers@spectrumservices.aeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin / Coordinator – Cleaning Company

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