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office manager

admin officer facility management background

Pure Prestige Hotel Management LLC

Job PurposeTo provide administrative and support services for the facility management operations, ensuring smooth office functions, efficient vendor and service-contract coordination, and compliance with company policies and local regulations.Key Responsibilities<ul><li>Manage day-to-day office administration: maintaining supplies, managing meeting/room bookings, handling mail, organizing travel/accommodation for staff.</li><li>Coordinate with facility services and vendors (e.g., cleaning, security, maintenance, landscaping) to ensure contracts are adhered to and services delivered to required levels.</li><li>Maintain records of service contracts, purchase orders, invoices, vendor performance, and follow up on payments and discrepancies.</li><li>Assist with procurement of administrative and facility supplies, ensuring cost effectiveness and compliance with company policy.</li><li>Monitor and maintain inventory of office assets, furniture, equipment; track movements and dispositions.</li><li>Support the facility team in monitoring service requests/work orders: logging, tracking, and ensuring timely resolution.</li><li>Ensure compliance with relevant local legislation, health &amp; safety standards and building/utility regulations as they affect facility operations.</li><li>Assist with space management: maintain floor-plan/asset register; co-ordinate office moves, seating allocations, and workspace set-ups.</li><li>Prepare regular reports and dashboards (e.g., vendor performance, service levels, cost metrics, admin KPIs) for review by management.</li><li>Serve as contact point for internal departments with administrative/facility enquiries; liaise with other support functions (HR, IT, Finance).</li><li>Perform ad-hoc administrative projects as requested (e.g., process improvements, policy updates, special office events).</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Facilities Management, Office Administration or related field preferred.</li><li>Minimum of 2-5 years&rsquo; experience in an administrative or support role in a facility management, property, or corporate office environment in UAE/GCC preferred.</li><li>Good knowledge of MS Office (Word, Excel, Outlook); familiarity with facility management software or vendor management systems is an advantage.</li><li>Strong organisational, multitasking and time-management skills; attention to detail.</li><li>Good verbal and written communication skills in English; Arabic language skills are a plus.</li><li>Proven ability to work with vendors and external service providers, and coordinate cross-functional activities.</li><li>Understanding of UAE labour law, procurement practices and office facilities operations is beneficial.</li><li>Ability to adapt to changing priorities, handle confidential information and work effectively in a team.</li></ul>Key Competencies<ul><li>Proactive and solution-oriented.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Strong organisational and documentation skills.</li><li>Ability to prioritise tasks, work with minimal supervision and meet deadlines.</li><li>Customer service mindset.</li><li>Integrity, punctuality and reliability.</li></ul>Working Conditions<ul><li>Office-based in Abu Dhabi with possible on-site visits to facility locations.</li><li>Occasionally may require attendance outside normal hours or follow-up for service or vendor work.</li></ul>Job Type: Full-timeExperience:<ul><li>Facility Management: 2 years (Required)</li></ul>

Admin Officer (Facility Management background)

MAP Vision General Contracting L L C

Job Opening: Onsite HR &amp; Admin OfficerLocation: Offshore Project &ndash; Abu Dhabi, UAE Industry: Contracting Salary: AED 3,000 &ndash; 4,500 (based on experience) Availability: Ready to Join Immediately Work Location: Willing to Relocate to Offshore Sites Based on Project RequirementsJob Summary:We are seeking a proactive and experienced Offshore HR &amp; Admin Officer to manage human resource and administrative operations at our offshore project sites. The role requires excellent coordination with clients, contractors, and project management teams to ensure smooth HR processes, workforce management, and employee welfare in compliance with UAE Labour Law and company policies.Key Responsibilities:<ul><li>Coordinate mobilization and demobilization of project personnel, ensuring all offshore passes, safety trainings, and medicals are valid.</li><li>Conduct onboarding and induction for new joiners at offshore sites.</li><li>Maintain accurate attendance, rotation schedules, and timesheets for payroll.</li><li>Act as the primary HR contact between offshore site, client, contractor, and Head Office.</li><li>Coordinate with client or main contractor representatives for manpower reports, gate passes, and compliance documentation.</li><li>Handle employee relations, grievances, and welfare matters onboard.</li><li>Manage administrative tasks, including accommodation, logistics, meals, and petty cash.</li><li>Ensure compliance with UAE Labour Law, ADNOC standards, and company policies.</li><li>Prepare and submit weekly HR &amp; admin reports to Head Office and Project Management.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2&ndash;4 years of UAE Onsite HR &amp; Admin experience</li><li>Strong knowledge of UAE Labour Law and offshore HR procedures.(Preferred)</li><li>Excellent coordination and communication skills with clients, contractors, and site management.</li><li>Proficient in MS Office, HRMS, or timekeeping systems.</li><li>Ready to join immediately and relocate to offshore sites as required.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthWork Location: Remote

Onsite HR & Admin Officer

Land ship engineering and construction LLC

Company:ARKAN FOR POLYSTONE DESIGN AND MANUFACTURING LLCDivision/Department: Human ResourcesLocation: Abu DhabiJob Title: HR Officer / HR ExecutiveReporting To: HR &amp; Admin Manager / Head &ndash; OperationsLevel: L2Type of Position: &#9745; Full-time &#9744; Part-timeHours: As per company policy (6 days a week)General DescriptionThe HR Officer / Executive at ARKAN Polystone and Design Manufacturing L.L.C. is responsible for managing and supporting the company&rsquo;s daily HR operations, ensuring smooth employee relations, recruitment, payroll assistance, and compliance with UAE labour laws. The role involves coordinating all HR activities from onboarding to offboarding, maintaining accurate personnel records, and assisting in the implementation of HR policies and procedures.Key Responsibilities<ul><li>Handle end-to-end recruitment: job postings, screening, shortlisting, and scheduling interviews.</li><li>Maintain and update employee master data, leave records, and personnel files.</li><li>Prepare offer letters, employment contracts, NOCs, salary certificates, and related HR documents.</li><li>Support payroll processing by collecting attendance, leave, and overtime details.</li><li>Coordinate visa processing, renewals, medicals, and Emirates ID documentation in line with PRO.</li><li>Manage onboarding and orientation of new employees.</li><li>Assist in developing and implementing HR policies and procedures.</li><li>Maintain employee discipline, confidentiality, and professional conduct.</li><li>Handle employee grievances and escalate issues to management when required.</li><li>Coordinate training and performance evaluation processes.</li><li>Assist with HR reports, memos, and circulars.</li><li>Ensure compliance with UAE labour law and company regulations.</li><li>Support administrative activities and coordinate between HR, accounts, and operations teams.</li></ul>Key Performance Indicators (KPIs)<ul><li>100% accuracy in employee record management.</li><li>All HR requests and documentation processed within 48 hours.</li><li>100% compliance with UAE labour law.</li><li>Timely completion of recruitment and onboarding processes.</li><li>Minimal employee grievance escalation.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>3 to 5 years of relevant HR experience in the UAE.</li><li>Strong knowledge of UAE Labour Law and visa procedures.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in MS Office and HR software (ERP knowledge is an advantage).</li><li>Detail-oriented, well-organized, and able to multitask effectively.</li><li>Preference: Muslim Female candidates currently based in Abu Dhabi.</li></ul>Reporting ToHR &amp; Admin Manager / Head &ndash; OperationsWork LocationAbu Dhabi &ndash; Industrial AreaSalaryTo be discussed during the interview.How to ApplyInterested candidates may apply via Indeed or send their updated CV to: admlandship@gmail.com Please mention &ldquo;HR Officer / Executive &ndash; Abu Dhabi&rdquo; in the subject line.Job Types: Full-time, PermanentPay: From AED2,500.00 per month

HR Executive

NMC Health plc

<div><ul><li><div>The Resubmission Officer will be responsible for filing and tracking insurance claims, process insurance and disability claims in a timely manner.
</div></li><li><div>Process the Resubmission of rejected claims on the system, follow up with respective doctors for justification if necessary and prepare them for resubmission.
</div></li><li><div>Ensure that all concerned teams such as Patient Admin staff, coders, doctors are updated on time with the rejections and corrective action is taken to avoid such instances in future.
</div></li><li><div>Submit the claims with proper codes and format to insurance companies within the stipulated time.</div></li></ul></div>
 <div><ul><li><div>The Resubmission Officer will be responsible for filing and tracking insurance claims, process insurance and disability claims in a timely manner.
</div></li><li><div>Process the Resubmission of rejected claims on the system, follow up with respective doctors for justification if necessary and prepare them for resubmission.
</div></li><li><div>Ensure that all concerned teams such as Patient Admin staff, coders, doctors are updated on time with the rejections and corrective action is taken to avoid such instances in future.
</div></li><li><div>Submit the claims with proper codes and format to insurance companies within the stipulated time.</div></li></ul></div>
 <div>Minimum of 1 years of experience in the Insurance Department.
Knowledge of Claims Resubmission, Spreadsheets, and Software Modules.
Skills in Current Procedural Terminology (CPT) Coding.
Must have CPC certification</div>

Submission & Resubmission Officer

<div><ul><li>Pick up, and drop off the homecare staff to various locations in the UAE as assigned
</li><li>Make various purchases for requirements for the facility as directed
</li><li>Move timely to desired locations to avoid delays in pick up and drops off
</li><li>Ensure no disruption to the drivers schedule
</li><li>Be available through mobile at all times when on duty
</li><li>Expected to be on call during emergencies and urgent situations
</li><li>Channel transport related calls and requests from other departments through the Facilities Admin Assistant
</li><li>Preventative and required maintenance is reported to the fleet coordinator and admin assistant in a timely manner
</li><li>Inform Facilities Administration of any and all issue arising while on duty (i.e. - accident, delay, changes of timing, duty reporting, etc.)
</li><li>Ensure vehicle is properly kept, maintained and always clean
</li><li>Ensure that there is no smoking inside of the vehicle
</li><li>Maintain good personal hygiene
</li><li>Comply to the Department of Transportation rules and regulations
</li><li>Help move and carry things around office and accommodation if needed
</li><li>Assist the Facilities Department on any other tasks as and when needed</li></ul></div>
 <div><ul><li>Pick up, and drop off the homecare staff to various locations in the UAE as assigned
</li><li>Make various purchases for requirements for the facility as directed
</li><li>Move timely to desired locations to avoid delays in pick up and drops off
</li><li>Ensure no disruption to the drivers schedule
</li><li>Be available through mobile at all times when on duty
</li><li>Expected to be on call during emergencies and urgent situations
</li><li>Channel transport related calls and requests from other departments through the Facilities Admin Assistant
</li><li>Preventative and required maintenance is reported to the fleet coordinator and admin assistant in a timely manner
</li><li>Inform Facilities Administration of any and all issue arising while on duty (i.e. - accident, delay, changes of timing, duty reporting, etc.)
</li><li>Ensure vehicle is properly kept, maintained and always clean
</li><li>Ensure that there is no smoking inside of the vehicle
</li><li>Maintain good personal hygiene
</li><li>Comply to the Department of Transportation rules and regulations
</li><li>Help move and carry things around office and accommodation if needed
</li><li>Assist the Facilities Department on any other tasks as and when needed</li></ul></div>
 <div><ul><li>High School
</li><li>2 years GCC experience (Preferred - 5 years)
</li><li>UAE driver&rsquo;s license &ndash; (Manual, or large vehicle license)
</li><li>Language: English, Arabic</li></ul></div>

Driver

Sundus

<div>
 Job Title: Officer &amp; Senior Officer Strategic Procurement For FM Category
 
 
 Job Code: JPC - 5486
 
 
 Location: Abu Dhabi
 
 
 Experience: 5 &ndash; 6 Years
 
 
 Education: Bachelor&rsquo;s Degree
 
 
 Industry: Government
 
 
 Languages: English
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Minimum 5 years&rsquo; experience in FM or Construction procurement.
 </li>
 <li>
 The role supports procurement operations for aviation and airport facilities, ensuring compliance, cost efficiency, and effective vendor management
 </li>
 <li>
 Experience in strategic procurement within aviation/airport FM operations.
 </li>
 <li>
 procurement professionals with experience in strategic sourcing and contract management within the Facilities Management (FM) category
 </li>
 <li>
 Strong background in vendor management, tendering, and strategic sourcing.
 </li>
 <li>
 Excellent negotiation and communication skills.
 </li>
 </ul>
</div>

Officer & Senior Officer, Strategic Procurement for FM Category

Private HealthCare Facility

HIRING: Licensing HR Officer (Medical Field Experience Required)Location: Abu Dhabi, UAEWorkplace: Healthcare &amp; Ambulance Services CompanyJob Summary:We are looking for an experienced Licensing HR Officer with strong knowledge of DOH / MOH / DHA licensing procedures to manage the end-to-end credentialing and licensing of medical staff (Nurses, EMTs, Paramedics, and Physicians). The ideal candidate should have hands-on experience coordinating with health authorities and managing healthcare recruitment documentation.Key Responsibilities:Handle new and renewal licensing applications with DOH / MOH / DHA.Prepare and submit Dataflow, Exam, and Privilege applications.Track and maintain an up-to-date licensing status report for all staff.Coordinate with recruitment, admin, and operations teams to ensure all staff meet compliance requirements.Liaise directly with health authorities for inquiries, follow-ups, and approvals.Maintain employee files, credentials, records, and expiry reminders.Assist in staff mobilization for ADNOC / DOH-approved ambulance sites.Requirements:Minimum 2 years experience in Medical HR &amp; licensing within the medical or healthcare sector in Abu DhabiStrong understanding of DOH (Department of Health &ndash; Abu Dhabi) licensing system.Bachelor&rsquo;s degreeExcellent communication in English (Arabic is a plus).Proficiency in MS Office and DOH licensing portals.Benefits:Competitive salary packageAnnual leave and medical insuranceGrowth opportunity in a reputable healthcare organizationJob Types: Full-time, PermanentPay: AED4,000.00 - AED7,000.00 per month

Licensing HR Officer (DOH Medical Field Experience Required)

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