administration coordinator

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

Crate and Barrel

<div><div>We inspire purpose-filled living that brings beauty and quality to the modern home. Together, we achieve. Associates across our business drive results, innovate, and inspire. Drawn together by our shared values and passion for our customers and our brands, we deliver home furnishings that are expertly designed, responsibly sourced, and bring timeless style and function to people&rsquo;s homes. From the day we opened our first store in Chicago in 1962 to the digital innovations that engage millions of customers today, our iconic brand is over 60 years in the making&mdash;and our story is still unfolding.</div><div></div><div><br>
We&rsquo;re here for it. <b><i>We think you should be too</i></b>. We&rsquo;re looking for a driven professional with an inclusive mindset to join our team as a <b>Global Transportation Administration Coordinator</b></div><div></div><div><br>
The<b> Global Transportation Administration Coordinator</b> is responsible for assisting in the administration of freight payment and supporting the domestic operations of ocean imports, with a primary focus on transload and drayage. This role is critical in ensuring financial accuracy and supporting the daily logistics between internal and external partners to help manage costs and drive company growth.</div><br>
<div></div><ul><li>
This is an on-site position (Monday through Thursday) based out of our Northbrook, IL offices with the flexibility to work remotely on Fridays</li><li>
This role is an Individual Contributor position</li></ul><div></div><div><b><br>
A day in the life as a Global Transportation Administration Coordinator...</b></div><ul><li>
Assist the team in auditing invoices from all modes of transportation for accuracy</li><li>
Resolve discrepancies under the guidance of the Manager and ensuring timely payment to logistics partners</li><li>
Coordinate with dray carriers and transload 3PLs to balance the inbound flow of containers and support the outbound flow of trailers to distribution centers</li><li>
Partner with our transload 3PL&rsquo;s and domestic transportation teams to manage intermodal carriers for the outbound flow of trailers to our distribution centers</li><li>
Analyze daily data and reports to support the team's efforts in eliminating demurrage and detention</li><li>
Act as a liaison between vendors, Merchandising Teams, DC Operations, and Transportation Partners for the execution of global shipping</li></ul><div></div><div><b><br>
What you&rsquo;ll bring to the table&hellip;</b></div><ul><li>
Foundational understanding and knowledge of the various modes of transportation and global logistics terminology</li><li>
Strong analytical background with a strong emphasis around data driven reporting</li><li>
Ability to think tactically and strategically with strong communication skills both verbally and written, to different departments within Crate and Barrel as well as all of our international vendors and logistics partners</li><li>
Ability to work both independently and as part of a team while promoting a strong sense of teamwork.</li></ul><div></div><div><b><br>
We&rsquo;d love to hear from you if you have&hellip;</b></div><ul><li>
3+ years of experience in logistics or freight forwarding industry ideally in Ocean Import</li><li>
A solid understanding of transload and/or cross dock operations as well as domestic transportation processes (drayage, intermodal, and FTL)</li><li>
Experience with freight payment systems and auditing invoices for accuracy.</li><li>
Proficiency in Microsoft Office Suite and Google platforms, with a strong emphasis on data analysis and reporting</li><li>
Experience with transportation management systems (TMS) preferred</li></ul><div></div><b><br>
Minimum Starting Rate:</b> $23.08 Hourly<br>
<br>
<b>Up to:</b> $28.85 Hourly<br>
<br>
Pay ranges will be adjusted upward as needed to comply with applicable state and local law. In addition to your salary, based on your role, associates may be eligible for other compensation including bonuses, sales incentives, and long term incentives.</div>

Global Transportation Administration Coordinator

Confidential Company

<ul><li>Handle reception, serve as the primary point of contact for visitors and tenants, addressing inquiries and concerns promptly.</li><li>Coordinate lease administration processes, ensuring accuracy in lease documentation and compliance with regulations to streamline operations.</li><li>Maintain an up-to-date database of leasing agreements, renewals, and tenant information, ensuring all records are organized and easily accessible.</li><li>Monitor lease expiration dates and proactively follow renewals and outstanding payments.</li></ul>

Leasing and Administration Coordinator

Valeo

<div><p>Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.
</p><p></p><p><b>Key Responsibilities:
</b></p><ul><li><p>Provide hospitality and logistical support for visitors, meetings, and company events.
</p></li><li><p>Liaise with and negotiate with suppliers and service providers.
</p></li><li><p>Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
</p></li><li><p>Organize and oversee on-site catering and hospitality and facility needs.
</p></li><li><p>Develop and manage visit itineraries as needed.
</p></li><li><p>Manage office supplies, ensuring adequate stock levels and proper functioning.
</p></li><li><p>Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
</p></li><li><p>Coordinate and manage administrative tasks as needed.
</p></li><li><p>Monitor service quality and uphold high hospitality standards.
</p></li></ul><p></p><p><b>Job Requirements:
</b></p><ul><li><p>Bachelor's degree in Business Administration or relevant field.
</p></li><li><p>3+ years of proven experience in Administration.
</p></li><li><p>Outstanding organizational and communication skills.
</p></li><li><p>Strong supplier negotiation and relationship management skills.
</p></li><li><p>Customer service and hospitality experiences are a plus.
</p></li><li><p>French language is a plus.
</p></li></ul><p><i>Employment details: The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
</i></p><p></p><p><b>Job:
</b></p>General Services Executive/Administrative Assistant
<p><b>Organization:
</b></p>General Services
<p><b>Schedule:
</b></p>Full time
<p><b>Employee Status:
</b></p>Fixed Term (Fixed Term)
<p><b>Job Type:
</b></p>Annual Contract
<p><b>Job Posting Date:
</b></p>2025-10-09
<div><i>Join Us !
</i><br>
<i>Being part of our team, you will join:
</i><br>
<ul><li><i>one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
</i></li><li><i>a multi-cultural environment that values diversity and international collaboration
</i></li><li><i>more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
</i></li><li><i>a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
</i></li></ul><br>
<i>More information on Valeo: </i><i>https://www.valeo.com</i></div></div>

Administration Coordinator, Facility & Administration

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 <br/>
 <br/>
 <strong>
  <strong>
   Key Responsibilities~
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Provide hospitality and logistical support for visitors, meetings, and company events.
  </li>
  <li>
   Liaise with and negotiate with suppliers and service providers.
  </li>
  <li>
   Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
  </li>
  <li>
   Organize and oversee on-site catering and hospitality and facility needs.
  </li>
  <li>
   Develop and manage visit itineraries as needed.
  </li>
  <li>
   Manage office supplies, ensuring adequate stock levels and proper functioning.
  </li>
  <li>
   Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
  </li>
  <li>
   Coordinate and manage administrative tasks as needed.
  </li>
  <li>
   Monitor service quality and uphold high hospitality standards.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Job Requirements~
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration or relevant field.
  </li>
  <li>
   3+ years of proven experience in Administration.
  </li>
  <li>
   Outstanding organizational and communication skills.
  </li>
  <li>
   Strong supplier negotiation and relationship management skills.
  </li>
  <li>
   Customer service and hospitality experiences are a plus.
  </li>
  <li>
   French language is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
  <br/>
  <br/>
 </em>
 <strong>
  Position~
  <br/>
  <br/>
 </strong>
 General Services Executive/Administrative Assistant
 <br/>
 <br/>
 <strong>
  D&eacute;partement~
  <br/>
  <br/>
 </strong>
 General Services
 <br/>
 <br/>
 <strong>
  Schedule~
  <br/>
  <br/>
 </strong>
 Temps plein
 <br/>
 <br/>
 <strong>
  Employee Status~
  <br/>
  <br/>
 </strong>
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 <br/>
 <br/>
 <strong>
  Type de contrat~
  <br/>
  <br/>
 </strong>
 Annual Contract
 <br/>
 <br/>
 <strong>
  Job Posting Date~
  <br/>
  <br/>
 </strong>
 2025-10-09
 <br/>
 <br/>
 <em>
  Join Us !
  <br/>
  <br/>
  Being part of our team, you will join~
  <br/>
  <br/>
  <ul>
   <li>
    one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
   </li>
   <li>
    a multi-cultural environment that values diversity and international collaboration
   </li>
   <li>
    more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
   </li>
   <li>
    a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
    <br/>
    <br/>
   </li>
  </ul>
  More information on Valeo~ https~//www.valeo.com
 </em>
</div>


Falken Tyre Europe GmbH

<b>Die Falken Tyre Europe GmbH</b> ist die erfolgreiche Tochter eines der führenden japanischen Reifenhersteller SUMITOMO RUBBER INDUSTRIES LTD. und vermarktet sowie vertreibt Reifen der Marke Falken im gesamten europäischen Nachrüst- und Erstausrüstungsmarkt.<br> Zur Verstärkung unseres Teams suchen wir für den Bereich <b>Operations</b> einen engagierten <b>Operations Administration Coordinator . klicken sie bewerben, für die volle Stellenbeschreibung<img src="https://www.jobg8.com/Tracking.aspx?ZwOAAfpKsTAumgVPQ9RyIoTQmSaxXv6zk" width="0" height="0" />

Operations Administration Coordinator (m/w/d) Mit Erfahrung In Zoll

Team Saudi

Senior Coordinator, Business Administration (845) <p>Join to apply for the <b>Senior Coordinator, Business Administration (845)</b> role at <b>Team Saudi</b>.</p> Job Purpose <p>Support the Internal Audit function in executing its operational, administrative, and coordination activities. The role assists in managing documentation, scheduling, reporting, and communication processes to ensure the efficient delivery of audit plans, reports, and committee submissions. The Senior Coordinator acts as a central point of coordination within the department, ensuring smooth day-to-day operations and timely follow-up on audit activities, reporting requirements, and cross functional correspondence.</p> Job Specific Accountabilities <ul> <li><b>Administrative Coordination</b> <ul> <li>Coordinate the day-to-day administrative and logistical activities of the Internal Audit function, ensuring smooth departmental operations and compliance with internal procedures.</li> <li>Schedule and organize meetings, workshops, and audit-related sessions, including logistics, material preparation, and minutes documentation.</li> <li>Maintain the department's calendar, documentation repositories, and correspondence records, ensuring proper version control and confidentiality of sensitive audit materials.</li> </ul> </li> <li><b>Audit Planning & Documentation Support</b> <ul> <li>Assist in compiling and maintaining the annual audit plan and progress tracker, ensuring updates are accurately reflected and deadlines are met.</li> <li>Support the preparation and formatting of internal audit reports, dashboards, and presentations for management and the Audit Committee.</li> <li>Track the status of audit engagements and follow-up actions, coordinating with departments to collect supporting documents and evidence for review.</li> </ul> </li> <li><b>Data Management & Reporting</b> <ul> <li>Maintain accurate records and databases for audit activities, findings, and recommendations, ensuring traceability and completeness of documentation.</li> <li>Support the development of performance and compliance reports, collecting data inputs from audit teams and consolidating information for review by the Senior Director.</li> <li>Monitor internal filing systems (digital and physical) in line with audit confidentiality standards and document retention policies.</li> </ul> </li> <li><b>Stakeholder Coordination</b> <ul> <li>Act as a liaison between the Internal Audit department and other functions, ensuring timely responses to information requests and updates on audit progress.</li> <li>Support the coordination of Audit Committee communications, including the submission of reports, scheduling of reviews, and follow-up on action items.</li> <li>Ensure professional and confidential communication with internal and external stakeholders related to audit activities.</li> </ul> </li> <li><b>Continuous Improvement & Support</b> <ul> <li>Support initiatives to improve the department's operational effectiveness, including audit tracking systems, reporting automation, and archiving procedures.</li> <li>Provide logistical and coordination support during special projects, investigations, or audits requested by senior leadership.</li> </ul> </li> </ul> Seniority level <p>Mid Senior level</p> Employment type <p>Full time</p> Job function <p>Administrative</p> <p>Location: Riyadh, Saudi Arabia</p><img src="https://www.jobg8.com/Tracking.aspx?po0xv37%2fq5dJ%2fQrnoqI8%2f4s0Icb90pLei" width="0" height="0" />

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