administration coordinator

RNA Resources Group Limited

<p><strong>Job Summary:</strong><br/>We are looking for a competent and organized <strong>Administration Coordinator</strong> to manage daily administrative operations and ensure seamless office functioning. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings and travel arrangements.</li><li>Prepare, edit, and proofread official documents, reports, and presentations.</li><li>Develop and maintain filing systems (physical and digital) and manage administrative databases.</li><li>Monitor and order office supplies while maintaining cleanliness and order in common areas.</li><li>Provide administrative assistance to team members and management, including expense tracking and record maintenance.</li><li>Coordinate with the HR department on staff-related issues and assist in organizing internal events.</li><li>Handle purchase order creation, vendor coordination, and negotiation.</li><li>Oversee transportation arrangements for staff and manage maintenance requirements for the warehouse and accommodations.</li></ul><br/>

Administration Coordinator

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>Join our Group Security team, where you will contribute to maintaining the highest standards of security across the Emirates Group. Our diverse security units include Security Training, Group Security Command Center, Airport Security Unit, Crime Prevention &amp; Investigation Unit, Threat &amp; Risk Assessment Unit, Aviation Security Compliance, Assurance &amp; Regulation, and Business Support Unit&mdash;all working together to develop and implement comprehensive security strategies.
 <br>
<br>
If you are passionate about security, risk management, and operational excellence, we invite you to apply and be a part of the Emirates Group Security team. With opportunities across various specialized units, you will gain exposure and contribute to cutting-edge security practices.
</p><p>As an Administration Coordinator, your role is to plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
</p><p><b>In this role, you will:
</b></p><ul><li>Generate/verify Exception reports every week to ensure data capture on attendance overtime taxi claims and other incidentals are accurately fed into the ETHOS system for payroll cutover.
</li><li>Take prompt remedial action on inaccuracies in consultation with Admin Officer to ensure that Company staff interest is assured with no undue loss of revenue.
</li><li>Monitor and Initiate follow-up action from the TERDER on absence of 2 days ascertaining reasons for nonattendance brief staff on regulations and provide feedback to respective unit heads AO on cases of concern at regular intervals.
</li><li>Ensure that Admin Assistant receives the necessary documentation Emergency leave applications medical certificates etc to accurately reflect the attendance in the system.
</li><li>Consult with staff on medical conditions and prepare medical reports for Company Doctor approval in liaison with HR to enable staffs attendance be certified as sick leave.
</li><li>Coordinate with Internal rostering team with respect to specific provision of rosters for medical cases based on OCCMED referrals.
</li><li>Administer the probationary annual performance process within the department in order to ensure that the assessments are in keeping with department Company guidelines Filter through records of poor performers and draw to the attention of Admin Officer on a monthly basis for counselling of new hires in this respect.
</li><li>Share responsibility with Admin Officer on the induction process of new hires into the department by conducting briefing sessions on administrative matters each month.
</li><li>Maintain the database on the departments assets inventory ensuring that the same is kept current with additions write-offs transfer of equipment between cost centres location promptly fed in.
</li><li>Conduct an asset verification exercise biannually and draw attention to Admin Officer on any areas of concerns to ensure our asset inventory is accurate.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for the role you must meet the below requirements:
</b></p><ul><li>3 years of Administration experience
</li>12 years of schooling or equivalent<br>
<li>
</li></ul><p></p><br>
<p><b>You'll have an edge if you have
</b></p><ul><li>Experience in an administration environment preferably in a similar capacity
</li>Should be proficient on MS packages Company systems TERROS Resource Management Systems<br>
<li>
</li></ul><p></p><br>
<br>
<p>At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
</p><p>Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</p></div><p></p>

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

Confidential Company

<ul><li>Handle reception, serve as the primary point of contact for visitors and tenants, addressing inquiries and concerns promptly.</li><li>Coordinate lease administration processes, ensuring accuracy in lease documentation and compliance with regulations to streamline operations.</li><li>Maintain an up-to-date database of leasing agreements, renewals, and tenant information, ensuring all records are organized and easily accessible.</li><li>Monitor lease expiration dates and proactively follow renewals and outstanding payments.</li></ul>

Leasing and Administration Coordinator

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 <br/>
 <br/>
 <strong>
  <strong>
   Key Responsibilities~
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Provide hospitality and logistical support for visitors, meetings, and company events.
  </li>
  <li>
   Liaise with and negotiate with suppliers and service providers.
  </li>
  <li>
   Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
  </li>
  <li>
   Organize and oversee on-site catering and hospitality and facility needs.
  </li>
  <li>
   Develop and manage visit itineraries as needed.
  </li>
  <li>
   Manage office supplies, ensuring adequate stock levels and proper functioning.
  </li>
  <li>
   Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
  </li>
  <li>
   Coordinate and manage administrative tasks as needed.
  </li>
  <li>
   Monitor service quality and uphold high hospitality standards.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Job Requirements~
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration or relevant field.
  </li>
  <li>
   3+ years of proven experience in Administration.
  </li>
  <li>
   Outstanding organizational and communication skills.
  </li>
  <li>
   Strong supplier negotiation and relationship management skills.
  </li>
  <li>
   Customer service and hospitality experiences are a plus.
  </li>
  <li>
   French language is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
  <br/>
  <br/>
 </em>
 <strong>
  Position~
  <br/>
  <br/>
 </strong>
 General Services Executive/Administrative Assistant
 <br/>
 <br/>
 <strong>
  D&eacute;partement~
  <br/>
  <br/>
 </strong>
 General Services
 <br/>
 <br/>
 <strong>
  Schedule~
  <br/>
  <br/>
 </strong>
 Temps plein
 <br/>
 <br/>
 <strong>
  Employee Status~
  <br/>
  <br/>
 </strong>
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 <br/>
 <br/>
 <strong>
  Type de contrat~
  <br/>
  <br/>
 </strong>
 Annual Contract
 <br/>
 <br/>
 <strong>
  Job Posting Date~
  <br/>
  <br/>
 </strong>
 2025-10-09
 <br/>
 <br/>
 <em>
  Join Us !
  <br/>
  <br/>
  Being part of our team, you will join~
  <br/>
  <br/>
  <ul>
   <li>
    one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
   </li>
   <li>
    a multi-cultural environment that values diversity and international collaboration
   </li>
   <li>
    more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
   </li>
   <li>
    a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
    <br/>
    <br/>
   </li>
  </ul>
  More information on Valeo~ https~//www.valeo.com
 </em>
</div>


Administration Coordinator, Facility & Administration

California Nanotechnologies

<p>Exciting Opportunity at California Nanotechnologies!</p><p><b>Are you the go-to person everyone relies on to keep things running smoothly?</b> If you're a proactive problem-solver with a passion for organization and a knack for supporting teams, we&rsquo;re looking for someone like you to be the backbone of our office.</p><p><b>About Us:</b> California Nanotechnologies is a cutting-edge small company collaborating with universities, national labs, aerospace companies, and industry leaders in advanced materials research and production. As we continue to grow, we seek dedicated team members to contribute to our innovative projects.</p><p><b>Role Overview:</b> As Administration &amp; HR Coordinator, you will be helping with the day-to-day operations of our office. This full-time, hourly position will provide support across various functions, including assisting with HR-related tasks, event planning, basic accounting, and travel coordination. The ideal candidate will be a proactive team player with strong organizational and communication skills, ready to contribute to the smooth running of our office environment.</p><p><b>Key Responsibilities:</b></p><p>1. <b>Office Management:</b></p><p>&middot; Manage front-desk duties, including greeting visitors, answering phones, and handling incoming/outgoing mail</p><p>&middot; Act as a point of contact for office-related inquiries and issues</p><p>&middot; Prepare shipping labels, bills of lading, and other related documents as well as maintaining organized records of shipping/receiving activities</p><p>&middot; Track incoming/outgoing shipments and communicate delivery schedules and shipment status</p><p>&middot; Help manage day-to-day office operations by ensuring the office environment is clean, organized, and well-functioning. Functions including organizing office supplies and maintaining office equipment</p><p>&middot; Liaise with vendors and service providers for office maintenance and services</p><p>2. <b>Basic Accounting Support:</b></p><p>&middot; Process invoices, expense reports, and purchase orders</p><p>&middot; Assist with accounts payable and receivable tracking</p><p>&middot; Maintaining accurate records of financial transactions</p><p>&middot; Support monthly reporting and work closely with accounting/bookkeeping staff</p><p>&middot; Help prepare documentation for audits or financial reviews</p><p>3. <b>Human Resources:</b></p><p>&middot; Assist with the onboarding and offboarding process, including preparing documentation, scheduling orientations, and collecting equipment</p><p>&middot; Maintain and update employee records, both digitally and in physical files</p><p>&middot; Support recruitment efforts by posting job ads, screening resumes, and scheduling interviews</p><p>&middot; Help coordinate training sessions and track employee development activities.</p><p>&middot; Assist in administering employee benefits, time-off tracking, and HR compliance tasks</p><p>&middot; Act as a point of contact for employee inquiries related to HR policies and procedures</p><p>4. <b>Event Planning &amp; Coordination:</b></p><p>&middot; Assist with the planning and execution of company events, meetings, and team-building activities</p><p>&middot; Help track event budgets and assist in managing event expenses</p><p>&middot; Assist in booking travel for employees, including arranging flights, hotel accommodations, transportation, and expense reporting</p><ul><li><b>Administrative Support:</b></li></ul><p>&middot; Provide general administrative support, including scheduling meetings and managing calendars</p><p>&middot; Assist in preparing reports, presentations, and other business documents</p><p>&middot; Handle office communications such as emails, phone calls, and internal memos</p><p>&middot; Take on special projects related to office improvements, team culture, or process optimization</p><p>&middot; Misc office related job functions not explicitly covered under the job responsibilities</p><p><b>Qualifications:</b></p><ul><li>High school diploma or equivalent required; some college or relevant coursework is a plus</li><li>1-2 years of experience in an office or administrative support role</li><li>Strong organizational skills with attention to detail</li><li>Excellent verbal and written communication skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace</li><li>Ability to manage multiple tasks and prioritize effectively in a fast-paced environment</li><li>Friendly, positive attitude with a strong work ethic</li><li>Experience with HR software or travel booking systems is a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $23.00 - $27.50 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Santa Ana, CA 92705 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Santa Ana, CA 92705: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Administration & HR Coordinator

Rizan Jewellery LLC

<p>IT Coordinator (3-5 years)</p><p>Network and Infrastructure proficiency</p><ul><li>Primary Point of Contact for LAN/WAN/Wireless LAN equipment and related services</li></ul><ul><li>L1 support on Active network, Wireless, and Wired Network Infrastructure of the project.</li></ul><ul><li>Provide support for Troubleshooting and problem-solving</li></ul><ul><li>Keep external and internal stakeholders updated about project deliverables.</li></ul><ul><li>Excellent verbal and written communication skills and ability to interact with technical and nontechnical audiences including customers, executives, managers, and subject matter experts.</li></ul><ul><li>-Create and maintain comprehensive documentation for all implemented networks.</li></ul><ul><li>Analysis complex data, voice or video network documentation, and communicates to senior management regarding the current operational status of networks.</li></ul><ul><li>Proficiency in MS Excel, PowerPoint, and Word</li></ul><ul><li>Coordinate office activities and operations to efficiency and compliance to company policies</li></ul><p>&middot; Maintain and update records, databases, and other administrative systems</p><p>&middot; &middot; Respond to emails, phone calls, and other correspondence in a timely and professional manner</p><p>&middot; &middot; Assist with organizing and managing events, including meetings, workshops, and conferences</p><ul><li>Supporting department managers, staff, and CEO</li></ul><p>&middot; &middot; Manage office supplies and inventory, and ensure equipment is maintained and functioning properly</p><p>&middot; &middot; Collaborate with other departments to ensure seamless communication and coordination across the organization</p><p>Skills</p><p>&middot; Administration skills</p><p>&middot; Good Oral &amp; written skills in English language.</p><p>&middot; Great organizational skills</p><p>&middot; Proven experience as an IT Administration Coordinator or similar</p><p>&middot; Strong organizational and time-management skills, with the ability to prioritize tasks effectively</p><p>&middot; Excellent communication and interpersonal skills, with the ability to build positive relationships with stakeholders</p><p>&middot; Proficient in Microsoft Office Suite and other relevant software</p><p>&middot; Ability to work independently and as part of a team</p><p>&middot; Attention to detail and accuracy</p><p>&middot; Ability to maintain confidentiality and handle sensitive information</p><p>Qualification</p><p>&middot; Degree in computer science/application</p><p>&middot; Minimum of 3 to 5 years&rsquo; experience in IT</p><p>&middot; Preferrable - CCNA or CCNP Certification with Networking and infrastructure knowledge.</p><p>Job Types: Full-time, Permanent</p><p>Pay: From AED3,000.00 per month</p>

IT Coordinator

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