administration coordinator

Eshratex Spinning S.A.E

Administration Coordinator is Highly needed to manage administrative workflows, coordinating cross-departmental communication, and ensuring that all Head office &amp; factory documentation and records meet professional and legal standards. Key Responsibilities: <ul><li>Serve as the primary point of contact between the  departments</li><li>coordinate the daily basis procedures according to the administrational professional process.</li><li>Maintain the office stock and supervise the shortage for stationary and relatives</li><li>Co-operating with the office functions and support the administrational workflow</li></ul> Requirements:  <ul><li>Languages: Excellent  Arabic &amp; English ( Spoken &amp; Written )</li><li>years of Experience : 3-5 in Administrational position</li><li>Educational Degree: Bachelor Faculty of Arts, Commerce , Business or relatives</li></ul>

Administration Coordinator - Headoffice

Pink Business Advisors

Our client, a growing landscaping company in Central Texas, is seeking a highly organized and proactive Administrative Coordinator to support the Manager of their Maintenance Division.This is a right-hand role&mdash;ideal for someone who enjoys variety in their day, thrives in a fast-paced environment, and wants to play a key role in helping a department grow and become more efficient.What You&rsquo;ll Do<ul><li>Support the Maintenance Manager with day-to-day operations</li><li>Handle customer calls, including resolving issues and managing difficult conversations</li><li>Assist with scheduling, coordination, and internal communication</li><li>Ride along with the manager as needed to learn operations and track follow-ups</li><li>Attend occasional meetings, lunches, and networking events</li><li>Organize paperwork and help transition processes to digital</li><li>Track data and prepare reports to support decision-making</li></ul>What We&rsquo;re Looking For<ul><li>3&ndash;5+ years of administrative or operations support experience</li><li>Strong organizational and multitasking skills</li><li>Professional and confident communicator (especially with customers)</li><li>Ability to take initiative and operate independently</li><li>Comfortable working both in the office and out in the field</li><li>Tech-savvy and interested in improving processes</li></ul>Pay: $21.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Kyle, TX 78640 (Required)</li></ul>Work Location: In person

Administration Coordinator

IPS (USA)

Job Title: Admin Coordinator (Female)Location: IPS Pakistan, 372 Old RGA Factory, Main Ferozpur Road, Lahore Shift Timing: To be discussed during the interview Salary Package: To be discussed during the interviewJob OverviewWe are looking for a well-organized and proactive Admin Coordinator (Female) to manage day-to-day administrative operations and ensure smooth office functioning. The ideal candidate will play a key role in coordinating internal activities, maintaining records, and supporting different departments to enhance operational efficiency.Major Job Responsibilities<ul><li>Coordinate and manage daily administrative tasks and office operations</li><li>Maintain office records, files, and documentation in an organized manner</li><li>Handle internal communication and coordination between departments</li><li>Assist in scheduling meetings, appointments, and maintaining calendars</li><li>Manage office supplies, inventory, and vendor coordination</li><li>Support HR and management in administrative tasks as required</li><li>Ensure compliance with company policies and administrative procedures</li><li>Handle incoming calls, emails, and correspondence professionally</li></ul>Required Knowledge, Skills &amp; Abilities<ul><li>Strong organizational and multitasking skills</li><li>Excellent verbal and written communication skills</li><li>Professional attitude and presentable personality</li><li>Ability to handle confidential information with integrity</li><li>Strong coordination and interpersonal skills</li><li>Problem-solving mindset with attention to detail</li></ul>IT Skills<ul><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Basic knowledge of office management tools and systems</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field</li><li>2&ndash;4 years of experience in administrative or coordination roles preferred</li></ul>What We Offer<ul><li>Professional and growth-oriented work environment</li><li>Opportunity to work with a dynamic team</li><li>Career development and learning opportunities</li></ul>How to ApplySend your updated CV to: recruitment@ipscloud.co hamza.zubair@ipscloud.coWhatsApp: 0336-0777103Subject Line: Application for Admin CoordinatorAbility to commute/relocate:<ul><li>Lahore: Reliably commute or planning to relocate before starting work (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Administration Coordinator (Female)

Zoll Medical Corporation

<div>Acute Care Technology
At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. 
 
The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service. 
 
At ZOLL, you won't just have a job. You'll have a career&mdash;and a purpose. 
 
Join our team. It's a great time to be a part of ZOLL! 
 
Job Type 
 
Hybrid 
 
Job Summary 
 
The Associate Service Business Administration Coordinator plays a vital role in supporting the Service Business Administration team by coordinating the end‑to‑end workflow of medical device repair activities and managing customer repair approvals. This position ensures that service requests are processed efficiently, documentation is accurate, and communication flows smoothly between customers, technicians, internal and external stakeholders. By maintaining operational alignment and upholding service standards, the coordinator helps drive timely repairs, and an exceptional customer experience across the service organization. 
 
Essential Functions<ul><li>
Assist in the preparation and management of service repair estimates in global ERP system.</li><li>
Manage and track customer contact activity and ensure all correspondence is documented accurately.</li><li>
Process and track customer repair services, ensuring timely payments and quick turnaround time, with accurate record-keeping.</li><li>
Maintain and update customer and service records in the database, ensuring compliance with regulatory requirements.</li><li>
Collaborate with service teams to provide customer responses on repair inquiries.</li><li>
Respond to customer inquiries and provide excellent customer service.</li><li>
Provide administrative support for service-related projects and initiatives.</li><li>
Assist with generating data reports and reviewing accuracy.</li><li>
Assist in the development and implementation of administrative processes and procedures.</li><li>
Support the Service Business Administration Supervisor with various tasks as needed.</li></ul> 
Required/Preferred Education and Experience<ul><li>
Associate's Degree Associate degree or equivalent in Business Administration or a related field. required</li><li>
0-1 years of experience in an administrative role, preferably in medical device manufacturing or service organization. required</li></ul> 
Knowledge, Skills and Abilities<ul><li>
Strong organizational and time management skills.</li><li>
Excellent communication and interpersonal skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>
Ability to work independently and as part of a team.</li><li>
Attention to detail and a high level of accuracy.</li><li>
Customer-focused with a proactive approach to problem-solving.</li><li>
Experience with service management software or CRM systems.</li><li>
Familiarity with medical device regulations and compliance standards.</li></ul> 
Physical Demands 
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>
Standing - Occasionally</li><li>
Walking - Occasionally</li><li>
Sitting - Constantly</li><li>
Talking - Occasionally</li><li>
Hearing - Occasionally</li><li>
Repetitive Motions - Frequently</li></ul> 
ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.
#LI-LV1
The hourly pay rate for this position is:
$16.10 to $21.00
Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.
Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee&rsquo;s primary work location.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.
ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.</div>

Associate Service Business Administration Coordinator

Discovery Center of Springfield

Position OverviewThe Discovery Center of Springfield is seeking a highly organized and detail-oriented Operations &amp; Finance Coordinator to support the day-to-day administrative, financial, and HR operations of the organization.This role is essential to maintaining accurate financial records, supporting payroll and employee processes, and ensuring core administrative systems run smoothly. The position focuses on execution and coordination of established processes while working closely with leadership and external partners.This is an ideal opportunity for someone who enjoys structured work, takes ownership of recurring processes, and thrives in a mission-driven, collaborative environment.Key ResponsibilitiesFinancial Operations<ul><li>Enter invoices, expenses, and financial data into QuickBooks Online</li><li>Support accounts payable, including tracking, processing, and documentation of bills and payments</li><li>Assist with daily revenue tracking and documentation from Veevart</li><li>Maintain organized financial records and supporting documentation for audits and reporting</li><li>Coordinate with external bookkeeper on recurring entries, reconciliations, and financial processes</li></ul>Payroll &amp; HR Administration<ul><li>Support payroll processing through isolved</li><li>Manage new hire onboarding logistics, including documentation, system setup, and communication</li><li>Ensure compliance with E-Verify and required employment documentation</li><li>Coordinate employee benefits enrollment and changes, including communication with providers</li><li>Process employee separations, including offboarding and COBRA coordination as needed</li><li>Maintain accurate, organized, and confidential employee records</li></ul>Administrative Coordination<ul><li>Track and organize receipts, invoices, and internal documentation</li><li>Maintain internal filing systems and administrative tools (SharePoint, Excel trackers, etc.)</li><li>Support routine internal communications (staff updates, reminders, and administrative notices)</li><li>Assist with recurring and seasonal administrative processes (e.g., insurance audits, reporting cycles)</li></ul>Qualifications<ul><li>2&ndash;5 years of experience in administrative support, bookkeeping, or operations coordination</li><li>Experience with QuickBooks Online or similar accounting software preferred</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple recurring tasks and deadlines with consistency and accuracy</li><li>High level of discretion when handling confidential information</li><li>Proficiency in Microsoft Excel and Microsoft 365 tools</li><li>Strong written and verbal communication skills</li></ul>What We&rsquo;re Looking For<ul><li>Reliable and self-motivated, with a strong sense of ownership over assigned responsibilities</li><li>Comfortable working independently while coordinating with a small team</li><li>Process-oriented and able to follow established workflows with accuracy</li><li>Adaptable and willing to learn new systems and processes</li><li>Committed to supporting a mission-driven nonprofit organization</li></ul>Pay &amp; Benefits<ul><li>Competitive pay based on experience (anticipated range: $42,000&ndash;$52,000 annually)</li><li>Health insurance options</li><li>Paid time off and holidays</li><li>Collaborative, team-oriented environment supporting science education in the Springfield community</li></ul>How to ApplyPlease submit your resume and a brief cover letter outlining your relevant experience and interest in the role.Job Type: Full-timePay: $38,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Springfield, MO (Required)</li></ul>Ability to Relocate:<ul><li>Springfield, MO: Relocate before starting work (Required)</li></ul>Work Location: In person

Administration & Finance Coordinator

Gosen Social Impact & Development Foundation WLL

Job Title: Office Coordinator / Administrative Coordinator (Office Administration &amp; Operations)Job SummaryJoin a purpose-driven organization making a real difference in communities across Qatar. Gosen Social Impact &amp; Development Foundation WLL is seeking a highly organized and proactive Office Coordinator to support daily operations and ensure a smooth, efficient workplace.This role is ideal for someone who enjoys multitasking, coordinating activities, and contributing to meaningful social impact projects while building a stable and rewarding career in administration.Key Responsibilities<ul><li>Coordinate daily office operations and administrative activities</li><li>Manage schedules, meetings, and internal communications</li><li>Maintain office supplies, records, and filing systems</li><li>Support project teams with documentation, logistics, and coordination</li><li>Handle incoming calls, emails, and correspondence professionally</li><li>Assist with report preparation, data entry, and record keeping</li><li>Liaise with vendors, service providers, and external partners</li><li>Ensure a well-organized and efficient office environment</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>1&ndash;3 years of experience in office administration, coordination, or administrative support</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English (Arabic is an advantage)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Attention to detail and problem-solving ability</li><li>Positive, professional, and team-oriented attitude</li></ul>Work Details<ul><li>Schedule: Full-time</li><li>Location: On-site in Doha</li></ul>About the CompanyGosen Social Impact &amp; Development Foundation WLL is a community-focused organization dedicated to delivering sustainable development programs, education initiatives, and social support services. We collaborate with local partners to create long-term positive impact and empower communities.Why Work With Us<ul><li>Be part of a mission-driven organization with meaningful impact</li><li>Supportive and collaborative work environment</li><li>Opportunities for professional growth and skill development</li><li>Stable, structured role with clear responsibilities</li></ul>Apply NowIf you are organized, motivated, and ready to contribute to a growing social impact organization, apply today and join our team in Doha.Pay: QAR4,000.00 - QAR6,000.00 per monthWork Location: In person

Office Coordinator

Kenari Graham Edika LLC

Job Title: Business Coordinator Company: Kenari Graham Edika LLC Location: Doha, QatarJob Overview: Kenari Graham Edika LLC is seeking a proactive and detail-oriented Business Coordinator to support daily business operations and ensure efficient coordination across departments. The ideal candidate will play a key role in streamlining processes, managing administrative functions, and assisting leadership in achieving organizational goals.Key Responsibilities:<ul><li>Coordinate and support day-to-day business operations across departments</li><li>Assist in planning, implementing, and monitoring business projects and initiatives</li><li>Prepare reports, presentations, and business documentation</li><li>Act as a liaison between internal teams, clients, and external partners</li><li>Maintain records, schedules, and databases with accuracy and confidentiality</li><li>Monitor budgets, track expenses, and assist with financial reporting</li><li>Identify operational inefficiencies and recommend process improvements</li><li>Organize meetings, prepare agendas, and record minutes and action items</li><li>Support HR and administrative functions when required</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>2&ndash;4 years of experience in business coordination, administration, or similar roles</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Ability to work independently and collaboratively in a fast-paced environment</li></ul>Preferred Skills:<ul><li>Experience in project coordination or operations management</li><li>Familiarity with business analytics and reporting tools</li><li>Strong problem-solving and decision-making skills</li><li>Knowledge of local business practices in Qatar</li></ul>What We Offer:<ul><li>Competitive salary and benefits package</li><li>Professional growth and career advancement opportunities</li><li>Collaborative and dynamic work environment</li><li>Exposure to diverse business operations</li></ul>الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عامموقع العمل: بشكل شخصي

Business Coordinator

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