administration coordinator

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

Wilhelmsen

<div><div>Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.</div><div></div><div>
We are looking for an Invoice/Administration Coordinator to join our company.</div><div></div><div>
In Wilhelmsen Port Services, we provide our customers with piece of mind while we handle their cargo, their vessels and their crew. We handle 75,000 port calls per year, which means that every 7 minutes, anywhere around the world, we send a ship safely out to sea again to fulfil its purpose. We match local expertise with strict global standards, making sure we consistently make our customers&rsquo; port calls as efficient and safe as possible.</div><div></div><div>
What you will be doing:</div><ul><li><div>
Systematic invoicing of jobs carried out by Ship Spares Department.</div></li><li><div>
Regular usage of company software</div></li><li><div>
Coordination with respective offices to procure PID details/invoicing addresses prior to initiating invoicing process</div></li><li><div>
Receive and supervise job files for all clients and accurately invoicing charges for service rendered to customer.</div></li><li><div>
Archiving of files as per company policy.</div></li><li><div>
Dispatching of original invoices/credit notes along with proper documents / attachments to local clients &amp; overseas clients.</div></li><li><div>
Admin/Back office support.</div></li><li><div>
Petty cash handling</div></li></ul><div></div><div>
Who are we looking for:</div><ul><li><div>
Formal education with accounting</div></li><li><div>
Relevant experience in logistics</div></li><li><div>
Excellent communication and Computer skills</div></li><li><div>
Ability to work in a team as well as independently</div></li></ul><div></div><div>
Work Location: Dubai , UAE</div><div></div><div>
Application deadline: Friday, 9th January</div><div></div><div>
How to apply:</div><div>
Sounds interesting? If you see yourself fitting into this role, please let us know why the role interest you. Apply online through our career portal at <div>https://www.wilhelmsen.com/careers/</div> under Current Vacancies by creating a &lsquo;Candidate Home&rsquo; account and thereafter upload your resume and expected salary.</div><div></div><div><i>
Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.</i></div><div></div><div><br>
#WPS</div><div></div>
#WPS</div>

Invoice/Administration Coordinator

Valeo

<div>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide hospitality and logistical support for visitors, meetings, and company events.
  </li>
  <li>
   Liaise with and negotiate with suppliers and service providers.
  </li>
  <li>
   Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
  </li>
  <li>
   Organize and oversee on-site catering and hospitality and facility needs.
  </li>
  <li>
   Develop and manage visit itineraries as needed.
  </li>
  <li>
   Manage office supplies, ensuring adequate stock levels and proper functioning.
  </li>
  <li>
   Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
  </li>
  <li>
   Coordinate and manage administrative tasks as needed.
  </li>
  <li>
   Monitor service quality and uphold high hospitality standards.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration or relevant field.
  </li>
  <li>
   3+ years of proven experience in Administration.
  </li>
  <li>
   Outstanding organizational and communication skills.
  </li>
  <li>
   Strong supplier negotiation and relationship management skills.
  </li>
  <li>
   Customer service and hospitality experiences are a plus.
  </li>
  <li>
   French language is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Employment details: The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 </em>
</div>


Administration Coordinator, Facility & Administration

لدله الصحية

<div><div><div><div><h4 class="jobSectionHeader"><b>Medical Insurance Coordinator</b><p>Full Time</p></h4></div><div>
Posted On: Sunday, December 21st, 2025</div></div></div><div><div>
Description</div><div><p><b>
Role Purpose:</b></p><ul><li>Assists the Revenue Cycle management in medical administration of the business.</li><li>Participate in creation of contractual agreements with clients.</li></ul><p>
Providing the medical support to approval section.</p><p>
Providing the medical support to claims processing center.</p><p>
Provide the medical support to billing section.</p><p>
Coordinating with the medical staff for the client&rsquo;s contracts, requirements and forms.</p><p>
Coordinate with Ins. Co. for Rejection &amp; Reply of Insurance Company rejections.</p><p>
Responsible for reconciliation with Ins. Co. for final settlement.</p><p>
Fully aware and actively implement the departmental policies and procedures, local and international standards or requirements related to the department.</p><p>
Actively involves in indicator development, data collection for the department and to measure the performance of the function, process, and outcome. Whenever required, conducts analysis and interpretation of data/information collected.</p><p>
Participate in hospital Safety Management &amp; Risk Management Programs. Actively reports incidents in the system and whenever needed, participates in incident review, and root cause analysis.</p><p>
Performs any other duties within the range of his / her professional knowledge and skills as directed by the Revenue Cycle Director</p><p></p><p><b><br>
Necessary Knowledge and Experience:</b></p><p></p><p><br>
3 years postgraduate experience in medical practice.</p>
2 years practical experience in medical administration.</div></div><p></p><div><div><br>
Requirements</div><div><ul><li><b>Education and Certification Requirements</b></li></ul><p>
Basic Medical Degree</p><p>
Licensed by the Saudi Ministry of Health</p>
Postgraduate Medical Degree<p></p><p><b><br>
Skills:</b></p><p>
Bilingual fluency in written and spoken Arabic and English languages.</p>
Good ability to communicate with both physicians and patients.</div></div><p></p><div><div><br>
Summary</div><div><div><div><div><b>
Career Level</b><b>:</b></div><div><div>
Mid level</div></div></div></div></div></div><div><p>
Languages</p></div></div><p></p>

Medical Insurance CoordinatorFull Time

Pristyn Care

<p><b>Role Summary</b></p><p>The Clinic Coordinator is responsible for managing day-to-day clinic operations for the General Surgeon, ensuring smooth patient flow, accurate OPD collections, proper coordination between clinical and non-clinical teams, and compliance with organisational SOPs.</p><p><b>Key Responsibilities</b></p><p><b>1. OPD &amp; Patient Management</b></p><ul><li>Coordinate patient appointments and manage daily OPD flow.</li><li>Ensure 100% OPD fee collection as per company policy.</li><li>Maintain accurate patient records and appointment details.</li><li>Handle patient queries and provide clear information on consultation charges and processes.</li></ul><p><b>2. Billing &amp; Reconciliation</b></p><ul><li>Collect OPD fees through approved payment modes (cash/online).</li><li>Perform daily/weekly reconciliation and submit reports as per SOP.</li><li>Share OPD data with internal teams (Finance / PX / Category) within defined timelines.</li><li>Ensure OPD collections are correctly reflected in systems and adjusted in AR, where applicable.</li></ul><p><b>3. Doctor Coordination</b></p><ul><li>Coordinate with the General Surgeon regarding OPD schedules and patient flow.</li><li>Ensure timely communication of OPD numbers, doctor sitting, and operational updates.</li><li>Assist the doctor with administrative support during OPD hours.</li></ul><p><b>4. Clinic Operations</b></p><ul><li>Ensure clinic infrastructure and equipment (OPD machine, headlight, drills, etc.) are functional.</li><li>Coordinate with city/operations teams for maintenance and issue resolution.</li><li>Ensure availability of required forms, scanners, and system access at the front desk.</li></ul><p><b>5. SOP Compliance</b></p><ul><li>Follow and enforce OPD collection and reconciliation SOPs.</li><li>Ensure clinic staff and front-desk personnel are trained on processes and app usage.</li><li>Flag deviations or gaps to the City Manager / Operations Head immediately.</li></ul><p><b>6. Reporting &amp; Communication</b></p><ul><li>Share daily OPD reports with PX/MD teams as per defined timelines.</li><li>Maintain WhatsApp/communication groups for smooth coordination with internal stakeholders.</li><li>Escalate operational or financial issues promptly to avoid revenue leakage.</li></ul><p><b>Key Skills &amp; Competencies</b></p><ul><li>Strong coordination and communication skills.</li><li>Basic knowledge of billing, OPD processes, and reconciliation.</li><li>Proficiency in using mobile apps and basic MS Excel.</li><li>Ability to handle patients professionally and empathetically.</li><li>Attention to detail and process adherence.</li></ul><p><b>Educational Qualification</b></p><ul><li>Graduate preferred (any discipline).</li><li>Experience in healthcare/clinic operations is an added advantage.</li></ul><p><b>Experience</b></p><p>6months &ndash;3 years of experience in clinic coordination, front desk operations, or hospital administration preferred.</p><p>Job Type: Full-time</p><p>Pay: ₹8,086.00 - ₹22,000.00 per month</p><p>Application Question(s):</p><ul><li>Current ctc?</li><li>Expected Ctc?</li></ul><p>Location:</p><ul><li>Chandigarh, Chandigarh (Required)</li></ul><p>Work Location: In person</p>

Clinical Support Worker

skipperseil

<div><h2 class="jobSectionHeader"><b>Job Title:</b><b> Admin Executive</b></h2><div><b>
Location:</b> Dubai, UAE</div><div><b>
Department:</b> Administration &amp; Operations</div><h3 class="jobSectionHeader"><b>
Position Overview</b></h3><div>
We are looking for a proactive <b>Admin Executive</b> to manage daily administrative operations for our Dubai office. The role requires knowledge in UAE administrative procedures, government liaison, and office coordination to ensure smooth business operations and compliance.</div><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h3 class="jobSectionHeader"><b>
Administration &amp; Office Operations</b></h3><ul><li>
Handle day-to-day office administration and ensure smooth functioning of the office.</li><li>
Coordinate with vendors for office supplies, maintenance, housekeeping, and service providers.</li><li>
Maintain administrative records, files, contracts, and office documentation.</li><li>
Support internal teams with administrative coordination and logistics.</li></ul><h3 class="jobSectionHeader"><b>
PRO &amp; Government Coordination</b></h3><ul><li>
Coordinate all <b>PRO-related activities</b> including employment visas, Emirates ID, medicals, labor cards, and immigration processes.</li><li>
Liaise with Freezone authorities, MOHRE, Immigration, and other government departments.</li><li>
Track visa renewals, cancellations, license renewals, and compliance deadlines.</li><li>
Maintain accurate records of employee visas and company statutory documents.</li></ul><h3 class="jobSectionHeader"><b>
Reporting &amp; Coordination</b></h3><ul><li>
Prepare basic administrative MIS reports related to visas, licenses, and office operations.</li><li>
Coordinate with internal and external stakeholders for administrative requirements.</li><li>
Support management with operational and administrative tasks as assigned.</li></ul><h3 class="jobSectionHeader"><b>
Ideal Candidate Profile</b></h3><ul><li>
0-5 years of experience in <b>Administration</b></li><li>
Good knowledge of <b>UAE labor law and administrative compliance</b> (non-financial).</li><li>
Strong organizational and multitasking skills.</li><li>
Good communication skills with a presentable and professional attitude.</li><li>
Ability to work independently and manage routine admin tasks efficiently.</li></ul></div>

Dubai - Corporate - Admin - Admin Executive

Parkdean Resorts

<br/><br/><p> Administrator - 20 hours per week </p><p> Camber Sands Holiday Park </p><p> Methodical? Well-organised? Then you would make a fantastic Administrator! </p><p> At Parkdean Resorts, it truly is administration with a difference as you become the organisational backbone of a bustling and exciting holiday park. </p><p> No experience? No worries! If you've got pockets full of passion, positivity and Parkdean team spirit, we'll teach you all the skills you'll need to succeed in your new role. <br> </p> So, why Parkdean Resorts? <p> Well, besides the one-of-a-kind team culture, stunning locations across the UK, and the chance to work with the UK's largest holiday park organisation, we can offer: </p><ul><li> The chance to develop your skills and boost your career across our 65 parks - as one of the best in the biz when it comes to apprenticeships, we've got your back when it comes to training! </li><li> You're never on your own with our Employee Assistance Programme! It comes with a 24/7 confidential helpline for counselling and support- because your wellbeing is our top priority. </li><li> A 50% discount for you and a 25% discount for friends and family when booking your holiday with us. </li><li> A team member discount of 30%, available on everything from fabulous food to delicious drinks and even our fun leisure activities. </li><li> Score awesome discounts! From tasty meal kits like Hello Fresh to your favourite local gyms, we've got deals on lots of brands just for you. </li></ul><p> </p><p> We want to be a force for good and caring for our parks, people, and planet is a natural component of the way we do business. We celebrate our people, communities and natural environment, enabling us to enhance the amazing memories we create for many years to come. </p><p> </p> What you will be doing  <ul><li> Team up with the Administration Manager to handle invoicing and keep finance processes running smoothly. </li><li> Support in keeping employee records in check, using our HR system to stay organised and up to date. </li><li> Track and maintain training records to ensure everyone's skills are sharp and ready. </li><li> Help bring the seasonal recruitment plan to life, from coordination to delivery. </li><li> Work with suppliers to iron out any hiccups and keep things running seamlessly. </li><li> Update accounts for Holiday Homeowners, ensuring everything is accurate and up to date. </li></ul><p> </p><p> Parkdean Resorts is committed to Safeguarding and promoting the welfare of children and vulnerable adults. Background checks including DBS (or equivalent) will be carried out if appropriate. </p><p> We want to do all we can to create an environment and recruitment process where people feel safe and comfortable to talk about disability.

Administrator

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