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administration executive

AL QANNATI BKC GROUPS OF COMPANIES

About The CompanyWe delivers a wide range of manpower services across the United Arab Emirates, for a large Client base in infrastructure, construction, factories, interiors and fit out services. Having 25 years of experience working with the UAE&rsquo;s leading companies, we deploy the industry best tailored manpower services to advance our client success.About The Job<ul><li>Act as the point of contact between the executives and internal/external clients</li><li>Undertake the tasks of receiving calls, take messages and routing correspondence</li><li>Handle requests and queries appropriately</li><li>Maintain diary, arrange meetings and appointments and provide reminders</li><li>Make travel arrangements</li><li>Take dictation and minutes and accurately enter data</li><li>Monitor office supplies and research advantageous deals or suppliers</li><li>Produce reports, presentations and briefs</li><li>Develop and carry out an efficient documentation and filing system</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administration Executive

New Spare Parts Branch is a reputable and growing business specializing in high-quality automotive spare parts across the UAE. We pride ourselves on offering excellent service and maintaining smooth operational efficiency. We are currently seeking a proactive and organized Admin Cum Executive to support our administrative and operational functions.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks including documentation, filing, and correspondence.</li><li>Manage office operations and support management in daily business activities.</li><li>Prepare and maintain records, reports, and invoices.</li><li>Coordinate with suppliers, customers, and internal departments to ensure smooth workflow.</li><li>Monitor inventory records and assist in procurement documentation when required.</li><li>Assist the accounts department with basic data entry and record keeping.</li><li>Schedule meetings, prepare reports, and handle internal communications.</li><li>Maintain confidentiality and ensure all administrative processes are followed efficiently.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Proven experience in administrative or executive support roles (experience in the automotive spare parts industry is a plus).</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work independently with minimal supervision.</li><li>Professional, detail-oriented, and reliable personality.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Arabic HR/ Admin

Al Saqer Al Jareh Auto New Spare Parts Branch is a reputable and growing business specializing in high-quality automotive spare parts across the UAE. We pride ourselves on offering excellent service and maintaining smooth operational efficiency. We are currently seeking a proactive and organized Admin Cum Executive to support our administrative and operational functions.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks including documentation, filing, and correspondence.</li><li>Manage office operations and support management in daily business activities.</li><li>Prepare and maintain records, reports, and invoices.</li><li>Coordinate with suppliers, customers, and internal departments to ensure smooth workflow.</li><li>Monitor inventory records and assist in procurement documentation when required.</li><li>Assist the accounts department with basic data entry and record keeping.</li><li>Schedule meetings, prepare reports, and handle internal communications.</li><li>Maintain confidentiality and ensure all administrative processes are followed efficiently.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Proven experience in administrative or executive support roles (experience in the automotive spare parts industry is a plus).</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work independently with minimal supervision.</li><li>Professional, detail-oriented, and reliable personality.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Admin Cum Executive

Tmak

The Executive Secretary to the Board of Directors will serve as a strategic enabler and administrative partner to the Directors of Technomak Group. This high-impact role goes beyond traditional executive support to include active coordination of board-level initiatives, project follow-ups, cross-functional liaison, and confidential assignment management.Minimum Qualifications: Bachelor&rsquo;s Degree in Business Administration, Management, or any related field. (Master&rsquo;s Degree is an advantage.)Minimum Experience: 10+ years of experience in Executive Assistant or Personal Assistant roles, preferably in a corporate or multinational environment. Experience supporting senior leadership, board members, or C-suite executives is essential.Job-Specific Skills: &middot; Calendar and schedule management&middot; Travel planning (domestic and international)&middot; Drafting reports, minutes, and professional correspondence&middot; Event and meeting coordination&middot; Document and file management&middot; Executive communication and liaison handling&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams)Roles and Responsibilities 1. Executive &amp; Administrative Support<ul><li>Manage and coordinate complex calendars, prioritize appointments, and schedule meetings across time zones</li><li>Handle all travel arrangements including visas, bookings, itineraries, and reimbursements</li><li>Prepare, review, and organize briefing materials, reports, agendas, and board documents for meetings</li><li>Draft professional correspondence, presentations, and internal communications on behalf of the BODs</li></ul>2. Strategic Task Delegation &amp; Project Tracking<ul><li>Act as a central coordinator for follow-up and execution of decisions made by the Board</li><li>Maintain trackers for key board-level initiatives, ensuring visibility and progress reporting</li><li>Coordinate with departments to gather updates, compile reports, and escalate delays</li><li>Assist in light project management tasks such as timelines, document consolidation, and stakeholder reminders</li></ul>3. Cross-functional Liaison &amp; Internal Communication<ul><li>Serve as the single point of contact for inter-departmental communication routed through the BODs</li><li>Ensure information flows accurately and on time from the board to senior leadership and vice versa</li><li>Coordinate follow-ups with Leadership Team and department heads on behalf of BODs</li><li>Join select internal meetings to record actions, capture insights, and ensure accountability tracking</li></ul>4. Confidentiality, Governance &amp; Documentation<ul><li>Maintain utmost confidentiality regarding executive discussions, financials, HR matters, and strategy</li><li>Archive board meeting minutes, resolutions, and sensitive documents in a secure system</li><li>Support in managing board governance documentation and ensuring proper version control</li><li>Handle legal and compliance-related documents where executive signatures or oversight are needed</li></ul>5. Meeting &amp; Event Management<ul><li>Organize and support internal events, leadership offsites, and VIP client meetings as directed</li><li>Ensure seamless logistical planning including AV setup, catering, guest coordination, and feedback collection</li><li>Take accurate minutes of meetings and ensure follow-through on key action items</li></ul>6. Insight Gathering &amp; Decision Support<ul><li>Conduct light research, benchmarking, or background checks to support board-level decisions</li><li>Assist in preparing dashboards or executive summaries for review using inputs from various departments</li><li>Monitor key deadlines, external reports, regulatory filings, or industry updates relevant to the BODs</li></ul>7. External Stakeholder Coordination<ul><li>Coordinate with external clients, partners, legal advisors, auditors, and consultants as per board direction</li><li>Arrange high-level external meetings, visits, or presentations with meticulous attention to detail</li><li>Maintain contact lists and relationship tracking for strategic external stakeholders</li></ul>8. Special Assignments &amp; Delegated Projects<ul><li>Take ownership of special assignments such as office protocol improvements, internal surveys, or policy tracking</li><li>Represent the BODs in internal task forces, committees, or process reviews when delegated</li><li>Lead confidential projects and provide regular status updates to the BODs</li></ul>Job Type: Full-time

Executive Secretary

ALD CHEMICAL TRADING

Job Title: Agro Sales Executive &ndash; Rice &amp; GrainsLocation: BUSINESS BAY Department: Sales &amp; Marketing Reports To: Sales Manager / Business Development ManagerJob Summary:We are seeking a dynamic and results-driven Agro Sales Executive with strong experience in handling rice and grains across GCC and African markets. The ideal candidate will be responsible for driving sales growth, developing new business opportunities, and managing existing client relationships within the agro commodities sector.Key Responsibilities:<ul><li>Develop and implement effective sales strategies to achieve business targets in the GCC and African markets.</li><li>Manage end-to-end sales of rice, pulses, and grains &mdash; from sourcing to client delivery.</li><li>Build and maintain strong relationships with distributors, importers, wholesalers, and government entities.</li><li>Conduct market analysis to identify new business opportunities and monitor competitor activities.</li><li>Negotiate contracts, pricing, and payment terms with clients and suppliers.</li><li>Coordinate with logistics, documentation, and finance teams to ensure smooth order execution.</li><li>Participate in trade fairs, exhibitions, and business meetings to promote company products.</li><li>Prepare regular sales forecasts, reports, and market intelligence updates for management.</li><li>Ensure compliance with company policies and regional trade regulations.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Agriculture, International Trade, or related field.</li><li>Minimum 3&ndash;5 years of proven sales experience in rice and grains trading within GCC and/or African markets.</li><li>Strong network of buyers and suppliers in the agro commodities industry.</li><li>Excellent negotiation, communication, and interpersonal skills.</li><li>Good understanding of international trade documentation and logistics.</li><li>Self-motivated, target-oriented, and able to work independently.</li><li>Proficiency in MS Office and CRM tools.</li><li>Willingness to travel extensively across assigned markets.</li></ul>Preferred:<ul><li>Multilingual skills (Arabic ) will be an advantage.</li><li>Experience in B2B commodity trading or export-import operations.</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary with performance-based incentives.</li><li>Travel and communication allowances.</li><li>Health insurance and other benefits as per company policy.</li></ul>Job Type: Full-time

Sales Executive

AL ZAABI GROUP

The Operations Executive &ndash; Accounts &amp; Admin is responsible for managing day-to-day administrative, operational, and financial coordination activities within the Tyre Division. The role ensures smooth workflow between sales, logistics, accounts, and warehouse departments while maintaining compliance with company policies and supporting management with reporting and process efficiency.Key Responsibilities:Operations &amp; Coordination<ul><li>Coordinate with sales and logistics teams for timely delivery of tyres to clients and branches.</li><li>Manage order processing, LPO verification, invoicing, and delivery note tracking.</li><li>Liaise with the transport team for dispatch and route planning to ensure on-time deliveries.</li><li>Monitor stock levels in coordination with the warehouse team and prepare daily movement reports.</li><li>Ensure smooth flow of operations between branches, including documentation and internal approvals.</li></ul>Accounts &amp; Finance<ul><li>Support in preparing sales invoices, credit notes, and supplier bills in coordination with the accounts team.</li><li>Verify petty cash and expense claims and ensure proper documentation.</li><li>Assist in reconciliation of supplier statements and customer outstanding reports.</li><li>Maintain accurate records of purchase orders, GRNs (Goods Received Notes), and delivery confirmations.</li><li>Provide assistance to the finance team during month-end closings and audits.</li></ul>Administration<ul><li>Handle correspondence, documentation, and filing related to operations and accounts.</li><li>Prepare daily/weekly operational performance and sales summary reports.</li><li>Manage coordination with HR for attendance, leave, and payroll data submission for tyre division staff.</li><li>Support management with data for decision-making and process improvement initiatives.</li></ul>Customer &amp; Vendor Coordination<ul><li>Communicate with customers for order updates, payment follow-ups, and complaint resolution.</li><li>Coordinate with tyre suppliers for delivery schedules, product availability, and pricing support.</li><li>Maintain strong professional relationships with key accounts, vendors, and service providers.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Business Administration / Commerce / Accounting.</li><li>3&ndash;5 years of experience in operations or accounts administration within the tyre trading / automotive industry.</li><li>Strong understanding of tyre categories (PCR, TBR, OTR) and trading processes.</li><li>Proficient in MS Office (especially Excel) and ERP systems (Tally / SAP / Focus / Oracle).</li><li>Excellent communication and coordination skills.</li><li>Ability to handle multiple tasks, meet deadlines, and maintain accuracy.</li><li>Strong sense of responsibility, integrity, and attention to detail.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

Accounts & Operations Executive - Tyres

RM Staffing B.V.

Chief Operating Officer (COO) Position Overview We are seeking a Chief Operating Officer (COO) to oversee day to day administrative and operational functions of the business. Reporting directly to the CEO, the COO ensures the company executes its strategy efficiently, drives operational scalability, and maintains a high performance culture across all departments. Key Responsibilities Operational Leadership & Management <ul><li>Oversee Daily Operations: Direct and control all day to day activities across critical departments, including Operations, HR, IT, and other core business functions.</li><li>Process Optimization: Design, implement, and continuously monitor standardized procedures and workflows to maximize efficiency and productivity across the organization.</li><li>Risk Management: Identify, evaluate, and mitigate key operational risks to ensure compliance, business continuity, and organizational stability.</li></ul> Strategic Planning & Execution <ul><li>Strategy Implementation: Translate the CEO's long term vision and strategic goals into clear, actionable operational plans and departmental targets.</li><li>Performance Monitoring: Establish, track, and analyze key performance indicators (KPIs) and metrics, reporting performance insights to the CEO and recommending corrective actions.</li><li>Growth & Scalability: Lead initiatives that build the necessary infrastructure, technology, and organizational structure to support sustainable company growth.</li></ul> Financial & Resource Stewardship <ul><li>Budget Oversight: Collaborate with the CFO to manage the company's operating budget, controlling expenses and identifying opportunities to improve cost efficiency and profit margins.</li><li>Resource Allocation: Manage and allocate internal resources (personnel, technology, and capital) effectively to ensure all strategic projects and operations are fully supported.</li></ul> Talent & Culture Development <ul><li>Leadership Mentorship: Mentor and guide department heads and the senior leadership team, fostering a culture of accountability and continuous professional development.</li><li>Culture Champion: Act as a champion for the company's core values, ensuring the internal culture supports high performance and drives overall employee engagement and retention.</li></ul> Required Skills & Qualifications Experience & Executive Skills <ul><li>Experience: Minimum of 4+ years of progressive leadership experience.</li><li>Operational Expertise: Proven track record in scaling operations, driving organizational efficiency, and managing complex cross departmental functions.</li><li>Leadership: Demonstrated ability to mentor senior management, lead large teams, and foster a culture of accountability and high performance.</li><li>Process Knowledge: Expert knowledge of process improvement methodologies (e.g., Lean, Six Sigma) and strategic planning frameworks.</li></ul> Education & Certification <ul><li>Education: Bachelor's Degree in Business Administration, Operations Management, or a related field.</li><li>Relevant Certifications: Certifications in Executive Leadership, Strategic Management, or Process Improvement (e.g., Lean Six Sigma Black Belt) are highly beneficial.</li></ul> What We Offer <ul><li>Strategic Impact: Opportunity to directly influence and execute the company's core business strategy alongside the CEO and Board.</li><li>Executive Leadership: The chance to lead and mentor a high caliber team across all major operational units.</li><li>Collaborative Culture: A collaborative team culture focused on innovation and learning.</li><li>Flexibility: Remote working options.</li></ul>

Chief Operating Officer

Explore 131+ Administration executive in Chemistry Jobs In Sharjah Jobs In Arabic Jobs In Chemistry Jobs In Chemistry Jobs In Arabic Jobs In Sharjah United Arab Emirates this November. Find roles across top companies and apply now to boost your career.