administration executive

Zones

<div>Description 
 
 
Company Overview: 
When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook. 
Position Overview: 
We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office. 
What you&rsquo;ll do as the Administration Executive: 
Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making. 
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice. 
Administrative Support:<ul><li>
Oversee day-to-day administrative operations and provide support to the Admin Manager.</li><li>
Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.</li><li>
Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.</li><li>
Procurement and Vendor Management:</li><li>
Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.</li><li>
Maintain updated records of orders, delivery schedules, and vendor details.</li><li>
Establish and maintain strong relationships with vendors and service providers.</li><li>
Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.</li><li>
Inventory and Asset Management:</li><li>
Oversee inventory control and ensure accurate tracking of all office supplies and equipment.</li><li>
Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.</li><li>
Ensure proper documentation and upkeep of fixed asset records.</li><li>
Event Coordination:</li><li>
Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.</li><li>
Liaise with vendors, venues, and internal teams to ensure all event requirements are met.</li><li>
Manage event logistics, including budgeting, scheduling, and post -event evaluation.</li></ul> 
What you will bring to the team: 
<ul><li>
Bachelor&rsquo;s degree in business administration, Management, or a related field.</li><li>
Minimum of 5-8 years of experience in administration, procurement or event management.</li><li>
Strong organizational and multitasking abilities.</li><li>
Excellent communication and negotiation skills.</li><li>
Knowledge and prior experience of bookkeeping is a plus.</li><li>
Proficiency in MS Office and familiarity with ERP systems.</li></ul> 
Zones offers a comprehensive Benefits package: 
At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy. 
Job timings: Rotational Shifts
#LI-UQ1</div>

Administration Executive

Zones IT Solutions

<div>
 
 Description
 
 
 
 Company Overview:
 
 
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 
 
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 
 
 
 Position Overview
 
 
 
 We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.
 
 
 
 What You&rsquo;ll Do As The Administration Executive
 
 
 
 Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.
 
 
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Oversee day-to-day administrative operations and provide support to the Admin Manager.
 </li>
 <li>
 Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
 </li>
 <li>
 Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
 </li>
 <li>
 Procurement and Vendor Management:
 </li>
 <li>
 Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
 </li>
 <li>
 Maintain updated records of orders, delivery schedules, and vendor details.
 </li>
 <li>
 Establish and maintain strong relationships with vendors and service providers.
 </li>
 <li>
 Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
 </li>
 <li>
 Inventory and Asset Management:
 </li>
 <li>
 Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
 </li>
 <li>
 Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
 </li>
 <li>
 Ensure proper documentation and upkeep of fixed asset records.
 </li>
 <li>
 Event Coordination:
 </li>
 <li>
 Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
 </li>
 <li>
 Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
 </li>
 <li>
 Manage event logistics, including budgeting, scheduling, and post -event evaluation.
 
 
 </li>
 </ul>
 
 What You Will Bring To The Team
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum of 5-8 years of experience in administration, procurement or event management.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and negotiation skills.
 </li>
 <li>
 Knowledge and prior experience of bookkeeping is a plus.
 </li>
 <li>
 Proficiency in MS Office and familiarity with ERP systems.
 
 
 </li>
 </ul>
 
 Zones Offers a Comprehensive Benefits Package
 
 
 
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
 
 
 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
 
 
 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
 
 
 Job timings: Rotational Shifts
 
 
</div>

ImagineArt

<div>Job Title: Operations &amp; Administration Executive
Location: On-Site (H-12, NSTP, Islamabad)
READING THE JOB DESCRIPTION IS MUST, WE WILL ASK QUESTIONS FROM IT, IF YOU MISS IT, WE WILL DROP THE APPLICATION. 
 
<h2 class="jobSectionHeader">Be Part of ImagineArt</h2>
We&rsquo;re redefining how the world creates and designs.
ImagineArt is one of the fastest-growing GenAI companies in the world. We&rsquo;ve scaled faster than most funded startups &mdash; with zero outside funding.<ul><li>
$35M+ ARR crossed this year</li><li>
100M+ social impressions</li><li>
Built and shipped our own image generation model, now ranked #3 globally for photo realism</li></ul>
No funding. No shortcuts. Just a sharp, driven team building one of the strongest GenAI products in the world &mdash; and we&rsquo;re just getting started.
If you want to build something that truly matters, work with exceptionally smart people, and grow at a pace most companies never experience, ImagineArt is the place.<h2 class="jobSectionHeader">
Job Summary</h2>
We are looking for a highly organized and proactive Operations &amp; Administration Executive to support the smooth day-to-day functioning of our office and internal operations.
This role is critical in ensuring that internal processes, office logistics, and administrative coordination run efficiently. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple operational responsibilities in a fast-paced environment.<h2 class="jobSectionHeader">
Key Responsibilities</h2><h3 class="jobSectionHeader">
Office &amp; Administrative Operations</h3><ul><li>
Manage day-to-day office administration and operational logistics</li><li>
Coordinate with vendors and service providers for office needs</li><li>
Maintain office supplies and operational requirements</li><li>
Ensure the office environment runs smoothly and efficiently</li></ul><h3 class="jobSectionHeader">
Documentation &amp; Record Management</h3><ul><li>
Maintain and organize internal documentation and company records</li><li>
Manage administrative documentation including contracts and internal files</li><li>
Ensure records and operational documents are properly structured and accessible</li></ul><h3 class="jobSectionHeader">
HR &amp; Onboarding Support</h3><ul><li>
Assist the HR team with employee onboarding coordination</li><li>
Manage gate entry approvals and office access for new hires and visitors</li><li>
Help maintain employee records and administrative documentation</li><li>
Support onboarding logistics and internal coordination</li></ul><h3 class="jobSectionHeader">
Travel &amp; Scheduling</h3><ul><li>
Coordinate travel bookings including flights, accommodation, and transport</li><li>
Assist with meeting scheduling and internal calendar coordination</li><li>
Support leadership and teams with operational scheduling tasks</li></ul><h3 class="jobSectionHeader">
Internal Tools &amp; Systems</h3><ul><li>
Manage and maintain internal tools used for operations and documentation</li><li>
Coordinate access to internal systems for new team members</li><li>
Ensure internal operational information is organized and updated</li></ul><h3 class="jobSectionHeader">
Office Operations &amp; Team Support</h3><ul><li>
Coordinate company-funded meals and daily team logistics</li><li>
Ensure meal arrangements and refreshments are organized for the team</li><li>
Support cross-team operational tasks when required</li></ul><h2 class="jobSectionHeader">
Requirements</h2><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>
3&ndash;5 years of experience in administration, office management, or operations</li><li>
Strong organizational and documentation skills</li><li>
Excellent communication and coordination abilities</li><li>
Proficiency in Google Workspace (Docs, Sheets, Drive)</li><li>
Ability to manage multiple tasks efficiently in a fast-paced environment</li><li>
Strong attention to detail and reliability</li></ul><h2 class="jobSectionHeader">
Good to have</h2><ul><li>
Experience supporting HR operations or employee onboarding</li><li>
Familiarity with tools such as Notion, Slack, or ATS platforms</li><li>
Experience working in a startup or high-growth environment</li></ul><h2 class="jobSectionHeader">
What We Offer</h2><ul><li>
Competitive salary and growth opportunities</li><li>
Opportunity to work with a fast-scaling global AI company</li><li>
A high-performance, collaborative team environment</li><li>
Ownership and responsibility from day one</li></ul></div>

Operations & Administration Executive

<div>
 
 Job Title:
 
 Operations &amp; Administration Executive
 
 
 
 Location:
 
 On-Site (H-12, NSTP, Islamabad)
 
 
 READING THE JOB DESCRIPTION IS MUST, WE WILL ASK QUESTIONS FROM IT, IF YOU MISS IT, WE WILL DROP THE APPLICATION.
 
 
 Be Part of ImagineArt
 
 
 We&rsquo;re redefining how the world creates and designs.
 
 
 
 ImagineArt
 
 is one of the fastest-growing GenAI companies in the world. We&rsquo;ve scaled faster than most funded startups &mdash; with zero outside funding.
 
 
 <ul>
 <li>
 $35M+ ARR crossed this year
 </li>
 <li>
 100M+ social impressions
 </li>
 <li>
 Built and shipped our own image generation model, now ranked #3 globally for photo realism
 
 
 </li>
 </ul>
 No funding. No shortcuts. Just a sharp, driven team building one of the strongest GenAI products in the world &mdash; and we&rsquo;re just getting started.
 
 
 If you want to build something that truly matters, work with exceptionally smart people, and grow at a pace most companies never experience,
 
 ImagineArt is the place.
 
 
 
 
 Job Summary
 
 
 
 We are looking for a highly organized and proactive
 
 Operations &amp; Administration Executive
 
 to support the smooth day-to-day functioning of our office and internal operations.
 
 
 This role is critical in ensuring that internal processes, office logistics, and administrative coordination run efficiently. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple operational responsibilities in a fast-paced environment.
 
 
 Key Responsibilities
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Manage day-to-day office administration and operational logistics
 </li>
 <li>
 Coordinate with vendors and service providers for office needs
 </li>
 <li>
 Maintain office supplies and operational requirements
 </li>
 <li>
 Ensure the office environment runs smoothly and efficiently
 
 
 </li>
 </ul>
 Documentation &amp; Record Management
 
 
 <ul>
 <li>
 Maintain and organize internal documentation and company records
 </li>
 <li>
 Manage administrative documentation including contracts and internal files
 </li>
 <li>
 Ensure records and operational documents are properly structured and accessible
 
 
 </li>
 </ul>
 HR &amp; Onboarding Support
 
 
 <ul>
 <li>
 Assist the HR team with employee onboarding coordination
 </li>
 <li>
 Manage gate entry approvals and office access for new hires and visitors
 </li>
 <li>
 Help maintain employee records and administrative documentation
 </li>
 <li>
 Support onboarding logistics and internal coordination
 
 
 </li>
 </ul>
 Travel &amp; Scheduling
 
 
 <ul>
 <li>
 Coordinate travel bookings including flights, accommodation, and transport
 </li>
 <li>
 Assist with meeting scheduling and internal calendar coordination
 </li>
 <li>
 Support leadership and teams with operational scheduling tasks
 
 
 </li>
 </ul>
 Internal Tools &amp; Systems
 
 
 <ul>
 <li>
 Manage and maintain internal tools used for operations and documentation
 </li>
 <li>
 Coordinate access to internal systems for new team members
 </li>
 <li>
 Ensure internal operational information is organized and updated
 
 
 </li>
 </ul>
 Office Operations &amp; Team Support
 
 
 <ul>
 <li>
 Coordinate company-funded meals and daily team logistics
 </li>
 <li>
 Ensure meal arrangements and refreshments are organized for the team
 </li>
 <li>
 Support cross-team operational tasks when required
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 3&ndash;5 years of experience in administration, office management, or operations
 </li>
 <li>
 Strong organizational and documentation skills
 </li>
 <li>
 Excellent communication and coordination abilities
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Drive)
 </li>
 <li>
 Ability to manage multiple tasks efficiently in a fast-paced environment
 </li>
 <li>
 Strong attention to detail and reliability
 
 
 </li>
 </ul>
 Good to have
 
 
 <ul>
 <li>
 Experience supporting HR operations or employee onboarding
 </li>
 <li>
 Familiarity with tools such as Notion, Slack, or ATS platforms
 </li>
 <li>
 Experience working in a startup or high-growth environment
 
 
 </li>
 </ul>
 What we offer
 
 
 <ul>
 <li>
 Competitive salary and growth opportunities
 </li>
 <li>
 Opportunity to work with a fast-scaling global AI company
 </li>
 <li>
 A high-performance, collaborative team environment
 </li>
 <li>
 Ownership and responsibility from day one
 
 
 </li>
 </ul>
</div>

Agay Barho!

<div>
 Our client Revolutic is looking for a HR Operations and Administration Executive in Lahore
 
 
 Revolutic, a dynamic software development company based in Lahore, is seeking an experienced HR Ops &amp; Admin Executive to ensure smooth and efficient business operations. This role requires a proactive professional to manage employee onboarding, document and contract management, attendance and leave tracking, and office administration. The successful candidate will implement and monitor HR policies to ensure compliance while supporting recruitment and talent acquisition efforts. The role involves working closely with a team of 7, requiring strong organizational skills, legal contract knowledge, and a high level of accountability to maintain internal processes within a fast-paced tech environment.
 
 
 In this full-time, on-site position, the HR Ops &amp; Admin Executive will coordinate scheduling and communication across departments, maintain accurate records, and oversee the upkeep of company documents that support operational continuity. The ideal candidate will have 1 to 2 years of relevant experience, preferably within the IT or software development industry, be proficient in Google Workspace, and possess strong written communication skills. Experience with AI tools for enhancing workflow efficiency will be highly valued. This role demands a dependable individual who can take initiative, work independently, and effectively manage administrative and human resource functions in line with Revolutics high standards.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and manage employee onboarding processes to ensure a smooth integration into the company.
 </li>
 <li>
 Maintain accurate and up-to-date document management systems including contract storage, renewal tracking, and legal compliance.
 </li>
 <li>
 Track and manage attendance, leave requests, and internal task completion to support overall workforce management.
 </li>
 <li>
 Implement, communicate, and enforce HR policies company-wide to ensure compliance and a consistent employee experience.
 </li>
 <li>
 Negotiate and administer employee contracts, ensuring terms comply with legal standards and company requirements.
 </li>
 <li>
 Manage office administration tasks, including scheduling team meetings, managing subscriptions and renewals, and supporting internal communications.
 </li>
 <li>
 Support recruitment initiatives by posting job openings, screening resumes, and coordinating interviews to attract top talent.
 </li>
 <li>
 Maintain monthly bookkeeping data entry and assist with invoice processing and payment tracking to support financial operations.
 </li>
 <li>
 Leverage AI tools to improve daily workflow efficiency and automate routine administrative tasks.
 </li>
 <li>
 Lead and oversee a team of 7 individuals by providing guidance, fostering collaboration, and ensuring the achievement of departmental goals.
 </li>
 <li>
 Maintain strict confidentiality of all employee and company information handled during HR and administrative operations.
 </li>
 <li>
 Prepare reports and documentation related to HR operations and administrative activities as needed by management.
 </li>
 <li>
 Continuously seek process improvements to enhance operational effectiveness and support company growth.
 </li>
 </ul>
</div>

HR Operations and Administration Executive - TJ / 1829912

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
 </li>
 <li>
 Proficient with Microsoft office word, excel and PowerPoint.
 </li>
 <li>
 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
 </li>
 <li>
 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
 </li>
 <li>
 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
 </li>
 <li>
 Handle the public relation activates guest facilitation and residential management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must have a Bachelor&rsquo;s degree.
 </li>
 <li>
 Fluent English (Oral and Verbal)
 </li>
 <li>
 Basic knowledge of computer skills (MS Word &amp; Excel).
 </li>
 <li>
 Full-time, Rotational Shifts
 </li>
 <li>
 Ability to commute
 </li>
 </ul>
</div>

Senior Administration Executive

HR Ways

We are hiring an Operations &amp; Administration Executive!<ul><li>About the Company</li></ul>Hiring for a real estate firms handling international clients<ul><li>﻿About the Role:</li></ul>Key Responsibilities:<ul><li>Provide administrative and operational support to the Operations Executive.</li><li>Assist in coordinating activities across departments to ensure workflow efficiency.</li><li>Support task tracking, follow-ups, and deadline monitoring.</li><li>Maintain accurate records, documentation, and operational reports.</li><li>Support scheduling, meeting coordination, and follow-up actions.</li><li>Assist in process documentation and operational compliance requirements.</li><li>Monitor task progress and escalate delays or issues when necessary.</li><li>Assist in maintaining organized data, trackers, and reporting systems.</li><li>Provide general operational support to ensure smooth daily business operations.</li><li>Maintain confidentiality and accuracy in handling operational information</li></ul>Job Role Secondary:<ul><li>Support hiring coordination and administrative onboarding processes.</li><li>Assist in preparing internal operational reports and presentations.</li><li>Coordinate with departments to collect required information and updates.</li><li>Support process improvement initiatives and documentation updates</li><li>Provide backup support for administrative and coordination tasks when required</li></ul>Other DeatialsExperience: 2 to 3 yearsWorking Days &amp; Timings: Monday to Saturday(3 pm to 12 am)Location: DHA Phase 6, KarachiAbout HR Ways:﻿&quot;HR Wa﻿ys is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world. Join our Whatsapp Channel https://shorturl.at/983az to stay updated or visit www.hrways.co to know more.&quot;Work Location: In person

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