administration executive

Zones

<div>Description 
 
 
Company Overview: 
When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook. 
Position Overview:
We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office. 
What you&rsquo;ll do as the Administration Executive: 
Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making. 
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice. 
Administrative Support:<ul><li>
Oversee day-to-day administrative operations and provide support to the Admin Manager.</li><li>
Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.</li><li>
Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.</li><li>
Procurement and Vendor Management:</li><li>
Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.</li><li>
Maintain updated records of orders, delivery schedules, and vendor details.</li><li>
Establish and maintain strong relationships with vendors and service providers.</li><li>
Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.</li><li>
Inventory and Asset Management:</li><li>
Oversee inventory control and ensure accurate tracking of all office supplies and equipment.</li><li>
Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.</li><li>
Ensure proper documentation and upkeep of fixed asset records.</li><li>
Event Coordination:</li><li>
Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.</li><li>
Liaise with vendors, venues, and internal teams to ensure all event requirements are met.</li><li>
Manage event logistics, including budgeting, scheduling, and post -event evaluation.</li></ul> 
What you will bring to the team: 
<ul><li>
Bachelor&rsquo;s degree in business administration, Management, or a related field.</li><li>
Minimum of 5-8 years of experience in administration, procurement or event management.</li><li>
Strong organizational and multitasking abilities.</li><li>
Excellent communication and negotiation skills.</li><li>
Knowledge and prior experience of bookkeeping is a plus.</li><li>
Proficiency in MS Office and familiarity with ERP systems.</li></ul> 
Zones offers a comprehensive Benefits package: 
At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy. 
Job timings: Rotational Shifts 
#LI-UQ1</div>

Administration Executive

Innovation Technologies

Role Overview: The HR &amp; Administration Executive is responsible for managing end-to-end HR operations and administrative functions within the manpower/staffing business. This role ensures smooth recruitment processes, employee lifecycle management, statutory compliance, payroll coordination, client documentation, and overall office administration support.Key Responsibilities: 1. Recruitment &amp; Staffing Operations&middot; Coordinate end-to-end recruitment process (sourcing, screening, interviews, onboarding).&middot; Manage bulk hiring for client projects.&middot; Coordinate with recruiters and clients for manpower requirements.&middot; Prepare offer letters, employment contracts, and deployment letters.&middot; Maintain candidate and employee databases.&middot; Ensure timely onboarding and documentation of deployed employees.2. Employee Lifecycle Management&middot; Handle employee onboarding and induction.&middot; Maintain employee records (attendance, leave, contracts, personal files).&middot; Manage confirmations, renewals, transfers, and exits.&middot; Conduct exit formalities including clearance and full &amp; final settlement coordination.&middot; Address employee queries and grievances.3. Payroll &amp; Compliance Support&middot; Coordinate payroll inputs (attendance, overtime, leave, deductions).&middot; Ensure compliance with statutory requirements:o PF (Provident Fund)o ESI (Employee State Insurance)o Gratuityo Bonuso Labor laws&middot; Liaise with finance/accounts for salary processing.&middot; Maintain statutory registers and documentation.&middot; Support audits and compliance inspections.4. Client &amp; Contract Management&middot; Maintain employee deployment records client-wise.&middot; Prepare manpower reports and MIS reports.&middot; Ensure client documentation compliance (ID cards, agreements, contracts).&middot; Coordinate with clients regarding employee attendance and performance issues.5. Administration Duties&middot; Oversee office administration activities.&middot; Manage office supplies and vendor coordination.&middot; Maintain asset registers.&middot; Handle travel, logistics, and facility management.&middot; Ensure workplace safety and compliance.6. Reporting &amp; MIS&middot; Prepare monthly HR reports (headcount, attrition, payroll summary).&middot; Maintain manpower tracker and recruitment pipeline reports.&middot; Generate compliance and statutory reports.Candidate Profile: &middot; Bachelor&rsquo;s degree in human resources, Business Administration, or related field.&middot; 2&ndash;5 years of experience in HR &amp; Admin, preferably in manpower/staffing industry.&middot; Knowledge of UAE labour laws and statutory compliance.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

HR and Administration Executive

Velocious Tech Solutions LLP

Working Hours : US HoursRole OverviewWe are looking for a proactive and detail-oriented Administration Executive to support daily administrative operations, HR coordination, asset management, reporting, and internal stakeholder communication. The role requires strong organizational skills, reporting expertise, and the ability to manage multiple administrative workflows efficiently.Key Responsibilities<ul><li>Manage day-to-day administrative operations and internal coordination.</li><li>Support onboarding and offboarding processes, including system and access provisioning.</li><li>Maintain and track company assets (laptops, VDS, VPN access) and ensure accurate inventory records.</li><li>Handle documentation management using MS Office and digital tools (e.g., DocuSign).</li><li>Prepare and maintain MIS reports (weekly/monthly dashboards).</li><li>Manage mailbox, calendar scheduling, and travel coordination.</li><li>Coordinate with vendors and internal teams for purchase orders and operational requests.</li><li>Provide email/chat-based support for administrative queries.</li></ul>Required Skills<ul><li>Strong proficiency in MS Excel (VLOOKUP, XLOOKUP, Pivot Tables, basic Macros)</li><li>Experience in MIS reporting &amp; data analysis</li><li>Knowledge of HR onboarding/offboarding processes</li><li>Experience in Asset &amp; Portal Management</li><li>Good communication and stakeholder coordination skills</li><li>Basic exposure to Power BI (preferred)</li></ul>Key Competencies<ul><li>Attention to detail</li><li>Strong organizational &amp; multitasking skills</li><li>Time management</li><li>Problem-solving mindset</li><li>Client service orientation</li></ul>Job Type: Full-timePay: ₹30,000.00 - ₹45,000.00 per monthWork Location: In person

Administration Executive - Project Coordinator

Omicsveu

<div>
 Job Title
 
 
 
 Supply Chain &amp; Administration Executive (SEZ)
 
 
 
 Location &amp; Work Mode
 
 
 
 
 Hyderabad | Full-time | On-site
 
 
 
 Company:
 
 Omicsveu
 
 
 CTC Range:
 
 ₹3.5 &ndash; ₹5.0 LPA (based on experience and SEZ exposure)
 
 
 
 Role Summary
 
 
 
 Omicsveu is hiring a hands-on
 
 Supply Chain &amp; Administration Executive
 
 to manage day-to-day
 
 procurement, inventory/logistics coordination, and administrative operations
 
 for our
 
 SEZ unit
 
 .
 
 This is a high-ownership role in a lean ~75-employee organization, offering strong learning exposure and direct interaction with vendors and internal stakeholders.
 
 
 
 Key Responsibilities
 
 
 A) Supply Chain &amp; SEZ Operations
 
 
 
 <ul>
 <li>
 
 Execute procurement activities in line with
 
 SOPs, BOMs, QMS requirements, budgets, and timelines
 
 
 
 </li>
 <li>
 
 Handle
 
 SEZ SCM and logistics documentation
 
 , including
 
 waybills, statutory SEZ forms, invoices, and compliance-related paperwork
 
 
 
 </li>
 <li>
 
 Coordinate inbound/outbound logistics with
 
 suppliers, transporters, and logistics partners
 
 
 
 </li>
 <li>
 
 Support
 
 inventory tracking
 
 , stock movement, and periodic reconciliations
 
 
 </li>
 <li>
 
 Assist production/planning teams by preparing
 
 material shortage reports
 
 and driving follow-ups for timely availability
 
 
 </li>
 <li>
 
 Support
 
 PO processing
 
 , order tracking, and closure activities
 
 
 </li>
 <li>
 
 Coordinate with finance for
 
 vendor payment follow-ups
 
 and documentation support
 
 
 
 </li>
 </ul>
 B) Administration &amp; Facilities
 
 
 
 <ul>
 <li>
 
 Manage day-to-day
 
 office administration
 
 for
 
 SEZ and non-SEZ
 
 operations
 
 
 </li>
 <li>
 
 Coordinate upkeep and maintenance of
 
 utilities, safety systems, and office facilities
 
 
 
 </li>
 <li>
 
 Manage and follow up with service vendors for
 
 transport, security, housekeeping, and other support services
 
 
 
 </li>
 <li>
 
 Ensure smooth coordination across teams for routine operational requirements
 
 
 </li>
 </ul>
 Eligibility
 
 
 Education
 
 
 
 <ul>
 <li>
 
 
 Graduate / B.Tech
 
 (Mechanical / Electrical / Electronics / Supply Chain or related)
 
 
 
 </li>
 </ul>
 Experience
 
 
 
 <ul>
 <li>
 
 
 2&ndash;3 years
 
 of relevant experience
 
 
 </li>
 <li>
 
 
 SEZ exposure preferred
 
 (SEZ SCM documentation experience is mandatory)
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 Mandatory Requirements
 
 <ul>
 <li>
 
 Proven
 
 exposure to SEZ SCM documentation
 
 
 
 </li>
 <li>
 
 Comfortable handling a combined
 
 SCM + Admin
 
 role (multi-functional responsibilities)
 
 
 </li>
 </ul>
 Preferred Skills
 
 <ul>
 <li>
 
 Strong coordination skills and
 
 vendor follow-up discipline
 
 
 
 </li>
 <li>
 
 Basic working knowledge of
 
 ERP / inventory systems
 
 
 
 </li>
 <li>
 
 High attention to detail with focus on
 
 compliance, documentation accuracy, and timelines
 
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 
 5- day work week
 
 
 
 </li>
 <li>
 
 
 Free transport facility
 
 
 
 </li>
 <li>
 
 
 Free insurance coverage for family
 
 
 
 </li>
 <li>
 
 
 PTO &amp; time off
 
 
 
 </li>
 <li>
 
 
 Flat organization structure
 
 
 
 
 
 
 </li>
</div>

Supply Chain & Administration Executive (SEZ)

Larsen & Toubro

<div>
 
 Job Summary
 
 
 
 Execute IR &amp; Administration activities at the project site. Responsible for back-to-back time office functions, implementing legal and statutory compliance processes, delivering welfare &amp; CSR programs, managing records, vendor management (manpower &amp; security supplying agencies etc.), supporting infrastructure readiness including conveyance, guesthouse, bachelor accommodation, and ensuring digital accuracy.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Compliance Execution: Implement processes to maintain adherence to applicable labor laws; manage documentation, renewals, returns, and timely filings.
 </li>
 <li>
 Stakeholder Coordination: Support liaison with authorities, contractors, and local bodies; assist in resolving notices and grievances.
 </li>
 <li>
 Welfare Implementation: Set up and maintain welfare &amp; CSR facilities and ensure statutory benefits are delivered effectively.
 </li>
 <li>
 Data &amp; Records Management: Maintain attendance, leave records, MIS reports, and filing systems accurately and on time.
 </li>
 <li>
 Infrastructure Support: Execute arrangements for utilities, accommodation, conveyance and events; coordinate with vendors and ensure readiness.
 </li>
 <li>
 Digital Tools Usage: Accurately use platforms for attendance, reporting, and documentation; support digitization initiatives.
 </li>
 <li>
 Time Office: Implementing time office functions with 100% accuracy and compliance including digital record maintenance, timely wage disbursement and grievance handling.
 </li>
 <li>
 Vendor Management: Maintaining vendor relations including timely receiving of bills and records, timely payment disbursement, compliance verification and coordination for timely execution and handover of Work orders, LOIs, offer letters etc.
 </li>
 <li>
 Training &amp; Welfare Programs: Organize and participate in training sessions and community welfare programs.
 </li>
 </ul>
</div>

Industrial Relations & Administration Executive

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
 </li>
 <li>
 Proficient with Microsoft office word, excel and PowerPoint.
 </li>
 <li>
 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
 </li>
 <li>
 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
 </li>
 <li>
 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
 </li>
 <li>
 Handle the public relation activates guest facilitation and residential management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must have a Bachelor&rsquo;s degree.
 </li>
 <li>
 Fluent English (Oral and Verbal)
 </li>
 <li>
 Basic knowledge of computer skills (MS Word &amp; Excel).
 </li>
 <li>
 Full-time, Rotational Shifts
 </li>
 <li>
 Ability to commute
 </li>
 </ul>
</div>

Senior Administration Executive

Sundream Group

Job Description:We are seeking a responsible and detail-oriented professional to manage administrative coordination, official communication, and operational activities efficiently.The candidate will be responsible for:<ul><li>Drafting official letters and handling communication with external organizations</li><li>Coordinating, scheduling, and managing meetings including follow-ups</li><li>Managing manpower communication and internal coordination</li><li>Overseeing day-to-day operational activities</li><li>Coordinating administration work and travel arrangements</li><li>Managing personal accounts and related financial documentation</li></ul>The role requires strong coordination skills, confidentiality, and the ability to handle multiple responsibilities efficiently.Required Skills:<ul><li>Excellent drafting and written communication skills</li><li>Strong coordination and organizational ability</li><li>Good interpersonal and manpower management skills</li><li>Ability to manage day-to-day office operations independently</li><li>Basic accounting knowledge</li><li>Working knowledge of Tally</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Professional attitude with high level of confidentiality</li></ul>Job Type:Full-timeHow to Apply:hr@sundreamgroup.com hr2@sundreamgroup.com 9311921932 / 9311921934Job Types: Full-time, PermanentPay: ₹25,000.00 - ₹35,000.00 per monthWork Location: In person

Accounts & Administration Executive

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