administration executive

AGMC

<div>
 
 The Administration Executive is responsible for overseeing and managing key administrative functions, ensuring smooth operations related to employee services, travel, documentation, and company assets. This role requires strong organizational skills, attention to detail, and compliance with UAE laws.
 
 
 
 
 
 
 
 
 
 1. Leave, Attendance &amp; Travel Management
 
 
 <ul>
 <li>
 Administer employee leave requests (annual, sick, unpaid, etc.) in compliance with company policy and UAE labor law.
 </li>
 <li>
 Process leave tickets (annual flight benefits) for employees and their families.
 </li>
 <li>
 Manage ticket encashment requests as per company policy.
 </li>
 <li>
 Handle business travel bookings (flights, hotels, transportation) for employees.
 </li>
 <li>
 Manage employee attendance roster and attendance records (Bio Matics) in consultation with the line manager and generate required report for inputs to the payroll system.
 </li>
 </ul>
 
 
 2. Employee Documentation &amp; Certificates
 
 
 <ul>
 <li>
 Prepare and issue salary certificates, employment letters, and NOCs (No Objection Certificates) for onward approvals.
 </li>
 <li>
 Ensure timely processing of visa renewals, Emirates ID, and work permit renewals.
 </li>
 <li>
 Monitor and notify employees about passport renewals and follow up for timely submission.
 </li>
 </ul>
 
 
 3. Medical Insurance Administration
 
 
 <ul>
 <li>
 Process new medical insurance applications, renewals, and deletions for employees.
 </li>
 <li>
 Liaise with the Group insurance providers to resolve employee queries and claims.
 </li>
 </ul>
 
 
 4. Trade License &amp; Corporate Compliance
 
 
 <ul>
 <li>
 Coordinate trade license renewals and related government documentation.
 </li>
 <li>
 Ensure compliance with UAE regulatory requirements.
 </li>
 </ul>
 
 
 5. Company Vehicle &amp; Transport Management
 
 
 <ul>
 <li>
 Oversee traffic fine management and payment for company vehicles for employees.
 </li>
 <li>
 Handle vehicle registration, deregistration, and transfer processes for company vehicles given to the employees.
 </li>
 <li>
 Manage Salik tags, parking cards, and related transport services.
 </li>
 </ul>
 
 
 6. General Administrative Support
 
 
 <ul>
 <li>
 Maintain accurate records of all administrative processes.
 </li>
 <li>
 Assist employees with government-related transactions (Tasheel, Amer, etc.).
 </li>
 <li>
 Provide support in audits and compliance checks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, HR, or related field.
 </li>
 <li>
 Minimum 2 plus years of UAE experience in business administration, HR operations, or PRO services.
 </li>
 <li>
 Strong knowledge of UAE labor law, immigration processes, and visa procedures.
 </li>
 <li>
 Proficiency in MS Office and HR/Administration software.
 </li>
 <li>
 Excellent communication (English; Arabic is a plus) and organizational skills.
 </li>
 <li>
 Ability to handle multiple tasks with high accuracy.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Administration: 3 years (Preferred)
 </li>
 </ul>
 
 
 License/Certification:
 
 
 <ul>
 <li>
 UAE Driver's License (Preferred)
 </li>
 </ul>
 
 
 
 
 
 
 Please note that only shortlisted candidates will be contacted. Thank you for your interest in joining us!
 
 
 
 
 
</div>

Administration Executive

INDEX Holding

<div>
 
 
 Job Purpose
 
 
 
 
 
 <ul>
 <li>
 We are looking for an experienced HR Administration Executive who will play a role in ensuring smooth and compliant operation of HR processes across the organization.
 </li>
 <li>
 This role requires a proactive, detail-oriented, and highly organized individual who can independently manage core HR functions while supporting both employees and management in alignment with INDEX Holding&rsquo;s strategic plan, vision, mission, values goals and objectives
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 HR Administration &amp; Employee Records
 
 
 <ul>
 <li>
 Oversee and maintain accurate and up-to-date human resources databases and employee records - both digital and physical , as required.
 </li>
 <li>
 Ensure compliance with legal and company documentation standards.
 </li>
 <li>
 Independently manage onboarding processes, entering and updating employee data in the HRMS or Microsoft Suite.
 </li>
 <li>
 Manage all personnel files with strict confidentiality and structure.
 </li>
 </ul>
 
 
 Leave &amp; Attendance Management
 
 
 <ul>
 <li>
 Administer all types of employee leave (annual, sick, business, emergency, etc.) and ensure proper documentation and policy adherence.
 </li>
 <li>
 Maintain and audit attendance records; generate reports and letters as needed.
 </li>
 <li>
 Proactively identify and resolve discrepancies related to time and attendance
 
 .
 
 </li>
 </ul>
 
 
 Payroll &amp; Insurance Coordination
 
 
 <ul>
 <li>
 Ensure timely and accurate processing of payroll-related data in line with company policies.
 </li>
 <li>
 Manage insurance-related matters, including employee enrollments, claims, reimbursements, and renewals.
 </li>
 <li>
 Liaise with insurance providers and internal stakeholders to resolve issues efficiently.
 </li>
 </ul>
 
 
 Compliance &amp; Systems Management
 
 
 <ul>
 <li>
 Monitor HR systems to ensure smooth operations and effectiveness
 </li>
 <li>
 Conduct periodic checks and audits to maintain data accuracy and policy compliance.
 </li>
 <li>
 Stay updated with HR best practices and recommend process improvements where necessary
 
 .
 
 </li>
 </ul>
 
 
 Employee Relations &amp; Support
 
 
 <ul>
 <li>
 Serve as a primary point of contact for employee queries related to HR policies, benefits, and procedures.
 </li>
 <li>
 Foster positive and professional working relationships across departments.
 </li>
 <li>
 Assist in conflict resolution, disciplinary actions, and other employee relations matters when needed
 
 .
 
 </li>
 </ul>
 
 
 General HR Support
 
 
 <ul>
 <li>
 Prepare HR-related correspondence, reports, and documentation upon request
 </li>
 <li>
 Represent the HR department in cross-functional projects and meetings, as required.
 </li>
 <li>
 Execute special projects and assignments as delegated by senior management
 
 .
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor degree in Human Resource Management.
 </li>
 <li>
 Minimum 5 years of experience as an HR Executive.
 </li>
 <li>
 Strong understanding of UAE Labor law.
 </li>
 <li>
 Proficiency in HRMS Platforms and Microsoft Office Suite i.e. Word, Excel.
 </li>
 <li>
 Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance).
 </li>
 </ul>
 
 
 Skills required:
 
 
 <ul>
 <li>
 Excellent written and oral and communication skills.
 </li>
 <li>
 Excellent knowledge of Microsoft Office package with the ability to learn new software applications.
 </li>
 <li>
 Good interpersonal skills and a positive attitude to dealing with people.
 </li>
 <li>
 Ability to use own initiative and pay close attention to detail.
 </li>
 <li>
 Excellent organizational skills and discretion with confidential information.
 </li>
 <li>
 Ability to cope with competing demands, to prioritize tasks and to meet deadlines.
 </li>
 <li>
 Capable of working independently and as part of the team.
 </li>
 <li>
 Dependable, responsible, and self-motivated.
 </li>
 </ul>
</div>

HR Administration Executive

Job Purpose We are looking for an experienced HR Administration Executive who will play a role in ensuring smooth and compliant operation of HR processes across the organization.This role requires a proactive, detail-oriented, and highly organized individual who can independently manage core HR functions while supporting both employees and management in alignment with INDEX Holding's strategic plan, vision, mission, values goals and objectives Key Responsibilities HR Administration & Employee Records<ul><li>Oversee and maintain accurate and up-to-date human resources databases and employee records - both digital and physical, as required.</li><li>Ensure compliance with legal and company documentation standards.</li><li>Independently manage onboarding processes, entering and updating employee data in the HRMS or Microsoft Suite.</li><li>Manage all personnel files with strict confidentiality and structure.</li></ul>Leave & Attendance Management<ul><li>Administer all types of employee leave (annual, sick, business, emergency, etc.) and ensure proper documentation and policy adherence.</li><li>Maintain and audit attendance records; generate reports and letters as needed.</li><li>Proactively identify and resolve discrepancies related to time and attendance.</li></ul>Payroll & Insurance Coordination<ul><li>Ensure timely and accurate processing of payroll-related data in line with company policies.</li><li>Manage insurance-related matters, including employee enrollments, claims, reimbursements, and renewals.</li><li>Liaise with insurance providers and internal stakeholders to resolve issues efficiently.</li></ul>Compliance & Systems Management<ul><li>Monitor HR systems to ensure smooth operations and effectiveness.</li><li>Conduct periodic checks and audits to maintain data accuracy and policy compliance.</li><li>Stay updated with HR best practices and recommend process improvements where necessary.</li></ul>Employee Relations & Support<ul><li>Serve as a primary point of contact for employee queries related to HR policies, benefits, and procedures.</li><li>Foster positive and professional working relationships across departments.</li><li>Assist in conflict resolution, disciplinary actions, and other employee relations matters when needed.</li></ul>General HR Support<ul><li>Prepare HR-related correspondence, reports, and documentation upon request.</li><li>Represent the HR department in cross-functional projects and meetings, as required.</li><li>Execute special projects and assignments as delegated by senior management.</li></ul>Qualifications and Experience:<ul><li>Bachelor degree in Human Resource Management.</li><li>Minimum 5 years of experience as an HR Executive.</li><li>Strong understanding of UAE Labor law.</li><li>Proficiency in HRMS Platforms and Microsoft Office Suite i.e. Word, Excel.</li><li>Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance).</li></ul>Skills required:<ul><li>Excellent written and oral communication skills.</li><li>Excellent knowledge of Microsoft Office package with the ability to learn new software applications.</li><li>Good interpersonal skills and a positive attitude to dealing with people.</li><li>Ability to use own initiative and pay close attention to detail.</li><li>Excellent organizational skills and discretion with confidential information.</li><li>Ability to cope with competing demands, to prioritize tasks and to meet deadlines.</li><li>Capable of working independently and as part of the team.</li><li>Dependable, responsible, and self-motivated.</li></ul><img src="https://www.jobg8.com/Tracking.aspx?n5tSDoUM%2b4b3%2b8658l3xwbhNwgCiOAC%2bj" width="0" height="0" />

The Indian Hotels Company Limited (IHCL)

<div>
 
 IHCL and its subsidiaries bring together a group of brands and businesses that offer a fusion of warm hospitality and world-class service. These include
 
 Taj
 
 &ndash; the iconic brand for the most discerning travellers, and ranked as &lsquo;World&rsquo;s Strongest Hotel Brand&rsquo; and &lsquo;India&rsquo;s Strongest Brand&rsquo; across sectors as per Brand Finance Hotels 50 and India 100 reports 2024 respectively;
 
 SeleQtions
 
 , a named collection of handpicked, storied hotels; Vivanta, a chain of contemporary upscale hotels that celebrate joie de vivre;
 
 Ginger
 
 , a brand that is revolutionizing the lean-luxe segment, and
 
 am&atilde; Stays &amp; Trails
 
 , a charming portfolio of private bungalows and villas set in picturesque locales. Along with our varied and latest offerings like
 
 Gateway, The Claridges Collection, Tree of Life,
 
 
 The Clarks Hotels and Resorts
 
 and
 
 TajSATs
 
 , IHCL has evolved from a Branded House to a
 
 House of Brands
 
 , offering a diverse portfolio across luxury, upscale, lean luxe, and homestay segments.
 
 
 
 
 
 
 Job Objective
 
 
 
 To ensure the effective administration and smooth execution of employee benefit programs related to vehicle lease schemes, fuel cards, billing, asset maintenance, and repairs. The role aims to enhance employee experience, optimize cost-efficiency, maintain policy compliance, and ensure the upkeep of company-assigned assets through proactive coordination, vendor management, and accurate record-keeping.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Car Lease Scheme Administration
 
 
 <ul>
 <li>
 Manage end-to-end car lease processes for eligible employees
 </li>
 <li>
 Coordinate with leasing vendors for quotations, contracts, renewals, and returns
 </li>
 <li>
 Maintain records of leased/company-owned vehicles
 </li>
 </ul>
 
 
 Fuel Card (Petro Card) Management
 
 
 <ul>
 <li>
 Issue and manage fuel cards
 </li>
 <li>
 Monitor usage and handle discrepancies
 </li>
 <li>
 Ensure timely top-ups and renewals
 </li>
 </ul>
 
 
 Vendor &amp; Billing Coordination
 
 
 <ul>
 <li>
 Liaise with vendors for leasing, repairs, and fuel services
 </li>
 <li>
 Verify and process invoices
 </li>
 <li>
 Negotiate service rates and ensure cost-effective delivery
 </li>
 </ul>
 
 
 Asset Maintenance &amp; Repair Oversight
 
 
 <ul>
 <li>
 Oversee servicing and repairs of company-assigned assets
 </li>
 <li>
 Maintain logs of service history and warranty claims
 </li>
 </ul>
 
 
 Documentation &amp; Compliance
 
 
 <ul>
 <li>
 Maintain updated records of benefit schemes and employee allocations
 </li>
 <li>
 Ensure policy and regulatory compliance
 </li>
 <li>
 Prepare MIS reports and dashboards
 </li>
 </ul>
 
 
 Employee Support &amp; Communication
 
 
 <ul>
 <li>
 Act as a point of contact for benefit-related queries
 </li>
 <li>
 Conduct benefit briefings during employee induction
 </li>
 <li>
 Provide guidance on policy usage and escalation procedures
 </li>
 </ul>
 
 
 
 
 
 Key Requirements
 
 
 
 
 Functional Skills
 
 
 <ul>
 <li>
 Vendor Management
 </li>
 <li>
 Asset &amp; Facility Administration
 </li>
 <li>
 Billing &amp; Documentation
 </li>
 <li>
 Policy Implementation
 </li>
 <li>
 MIS &amp; Reporting
 </li>
 <li>
 Process Orientation
 </li>
 <li>
 IT Proficiency (MS Office, ERP systems)
 </li>
 </ul>
 
 
 Behavioral Skills
 
 
 <ul>
 <li>
 Attention to Detail
 </li>
 <li>
 Customer Service Orientation
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Time Management
 </li>
 <li>
 Integrity &amp; Confidentiality
 </li>
 <li>
 Communication Skills
 </li>
 <li>
 Team Collaboration
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 2&ndash;4 years
 
 
 
 Qualification:
 
 Bachelor&rsquo;s in Business Administration, HR, or related field
 
</div>

We are seeking a versatile administrative associate to ensure that administrative operations at our organization run efficiently.The responsibilities for this roles includes:Data Management:<ul><li>Maintain and update Excel sheets of various office locations.</li><li>Create and manage Admin dashboards</li><li>Make presentations and present the data numbers when required</li></ul>General Management:<ul><li>Drive the day-to-day activities to ensure the accuracy, governance, and maintenance of company SOPs.</li><li>Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.</li><li>Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.</li></ul>Premises Management:<ul><li>Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.</li><li>Ensure the prior intimation of deadlines of all utility bills &amp; rental payments to finance department and ensure timely payments.</li><li>Ensure proper working of Genest</li></ul>Telecom Management (Zong):<ul><li>Issuance, and monitoring company telecom policies as per designation.</li><li>Develop cross-platform plans, including optimizations, reporting, and troubleshooting.</li><li>Assisting with any sim-related issues that may arise such as outgoing, incoming calls, Internet data package and sim credit limits</li><li>Generate Monthly billing reports and ensuring the timely payments.</li><li>Keenly observe the usage/ credit limits as per designation and ensure compliance of the phone policy.</li></ul>Travel Request:<ul><li>Ensuring travel timelines.</li><li>Optimizing and monitoring company travel policies.</li><li>Managing and processing all travel-related documentation, including payments, itineraries, medical, and legal forms.</li><li>Assisting with any travel-related issues that may arise.</li><li>Researching travel deals and evaluating prices and services.</li></ul>Requirements:<ul><li>Bachelor's Degree or more (BSCS will be preferred. )</li><li>Expert in MS.office and data analytics</li><li>2+ Years of experience</li><li>Good Communication with Energy and drive to learn</li><li>Pleasant and groomed attire</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

GB Public School

GB Public School invites applications for an HR Executive to support school operations and staff management. The candidate will handle day-to-day HR activities, recruitment, documentation, and employee coordination.Key Responsibilities:<ul><li>Manage staff recruitment, joining formalities, and exit processes</li><li>Maintain attendance, leave records, and payroll coordination</li><li>Support onboarding, ID card preparation, and HR documentation</li><li>Handle communication between management and staff</li><li>Assist in organizing school events and meetings</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (BBA/MBA in HR preferred)</li><li>1&ndash;3 years of experience in HR or administration</li><li>Excellent communication and computer skills (MS Office, Email, ERP)</li><li>Ability to work independently and maintain confidentiality</li></ul>Benefits:<ul><li>Friendly school environment</li><li>Accommodation (if required)</li><li>Career growth opportunities within the school group</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Provident Fund</li></ul>Work Location: In person

HR & Administration Executive

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
 </li>
 <li>
 Proficient with Microsoft office word, excel and PowerPoint.
 </li>
 <li>
 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
 </li>
 <li>
 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
 </li>
 <li>
 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
 </li>
 <li>
 Handle the public relation activates guest facilitation and residential management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must have a Bachelor&rsquo;s degree.
 </li>
 <li>
 Fluent English (Oral and Verbal)
 </li>
 <li>
 Basic knowledge of computer skills (MS Word &amp; Excel).
 </li>
 <li>
 Full-time, Rotational Shifts
 </li>
 <li>
 Ability to commute
 </li>
 </ul>
</div>

Senior Administration Executive

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