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administration manager

Miller Properties & Developments LLC

Location: UAEIndustry: Real Estate &amp; Property ManagementEmployment Type: Full-timeJob OverviewWe are seeking a highly experienced Administration Manager &ndash; Real Estate with strong commercial acumen to manage administrative, operational, and compliance functions across our real estate portfolio. The ideal candidate will have hands-on experience with UAE real estate authorities, leasing procedures, legal frameworks, and commercial deal structuring, along with proven team leadership capabilities.Key ResponsibilitiesOversee end-to-end administrative and operational management for real estate assetsLiaise with Sharjah Municipality, Dubai Municipality, SEWA, DEWA, and other relevant government authoritiesEnsure compliance with UAE real estate laws, leasing regulations, approvals, and inspectionsManage leasing procedures, tenancy documentation, Ejari, utility registrations, and renewalsPrepare detailed commercial reports, management dashboards, and professional presentations for senior management and investorsPerform commercial calculations related to leasing, rental yields, operating costs, margins, and profitabilityDemonstrate strong commercial understanding of real estate deals, including lease structures, cost implications, and financial viabilityCoordinate with PROs, legal advisors, consultants, and external stakeholdersLead, manage, and supervise administration and operations teams, ensuring productivity and accountabilityImplement process improvements, cost controls, and operational efficienciesSupport senior management in strategic planning and decision-makingMandatory RequirementsMinimum 5 years of experience in the UAE real estate sectorProven experience dealing with:Sharjah MunicipalityDubai MunicipalitySEWA &amp; DEWAOther real estate-related government authoritiesStrong knowledge of leasing procedures and UAE real estate lawsDemonstrated experience in commercial reporting, presentations, and financial calculationsSolid commercial and financial understanding of real estate transactionsProven experience managing operations and administration teamsBachelor&rsquo;s degree in Business Administration, Management, Real Estate, or a related fieldSalary Between - 5000 AED to 8000 AEDJob Type: Full-timePay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

Administration Manager

Americana Restaurants

A leading restaurant group in Sharjah Emirate is seeking an Assistant Manager for lease administration. The role focuses on managing lease agreements, compliance, and supporting the Real Estate team. Ideal candidates will have 5-7 years of experience in lease administration, strong organizational skills, and fluency in Arabic and English. This position offers an opportunity to oversee a dynamic portfolio and drive efficiency within the service line.

Lease Administration Manager - Retail Real Estate

Topaz Event Organizers

Job PurposeThe Social Media Specialist is responsible for executing the social media and digital content strategy under the direction of the Marketing Manager. This role focuses on creative content creation, daily social media management, marketing email administration, and assisting with multimedia production for events and campaigns. The candidate must be proactive, creative, and detail-oriented, with strong design and communication skills.Key Responsibilities1. Social Media Management<ul><li>Execute the monthly social media plan and content calendar provided by the Marketing Manager.</li><li>Create and publish engaging content (posts, stories, reels, videos) across all platforms &mdash; Instagram, Facebook, LinkedIn, and YouTube.</li><li>Write clear and attractive captions, CTAs, and short texts aligned with the company&rsquo;s tone of voice.</li><li>Ensure timely posting and consistency in visuals and messaging.</li><li>Monitor comments, messages, and mentions, ensuring prompt and professional responses.</li></ul>2. Content Creation &amp; Design<ul><li>Design and edit visuals, motion graphics, and short videos using Canva, Adobe Photoshop, Illustrator, Premiere Pro, or CapCut.</li><li>Work closely with photographers and videographers to capture high-quality content from events.</li><li>Maintain and organize the company&rsquo;s content library and ensure all designs follow Topaz&rsquo;s brand guidelines.</li><li>Support in preparing digital and print marketing materials (brochures, invitations, posters, etc.).</li></ul>3. Marketing Email Administration<ul><li>Manage the marketing email account and assist with communication campaigns (Mailchimp or company email).</li><li>Support in preparing and scheduling promotional emails, newsletters, and announcements.</li><li>Maintain mailing lists and ensure proper coordination with the Marketing Manager before sending.</li></ul>4. Campaign &amp; Reporting Support<ul><li>Assist in implementing marketing campaigns and online promotions.</li><li>Track and report on post performance (reach, engagement, followers, leads).</li><li>Prepare weekly and monthly reports summarizing performance metrics and insights.</li><li>Monitor competitor pages and trending content ideas relevant to the UAE event industry.</li></ul>5. Coordination &amp; Collaboration<ul><li>Coordinate with the SEO Specialist and Website Admin to ensure content consistency across all platforms.</li><li>Communicate progress, content drafts, and posting schedules with the Marketing Manager for approval.</li><li>Support event coverage by managing live posting during activations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Marketing, Media, Communication, or related field.</li><li>2&ndash;4 years of experience in social media management (preferably in the events, marketing, or entertainment industry).</li><li>Strong proficiency in Canva, Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro), and video editing tools (CapCut, VN, etc.).</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Knowledge of Meta Business Suite and content scheduling tools.</li><li>Organized, creative, and able to work independently under tight deadlines.</li></ul>Performance Indicators (KPIs)<ul><li>Quality and creativity of content produced.</li><li>Engagement rate and follower growth on social channels.</li><li>Accuracy and timeliness in content delivery and reporting.</li><li>Responsiveness to audience interactions.</li><li>Organization and consistency in managing marketing emails and content archives</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Social Media Specialist with UAE Event Industry

Air Arabia

<div>
 
 Job Purpose
 
 
 
 The Contracts Manager is responsible for contract formulation and administration activities for Air Arabia Group covering product and services and leasing contracts for airlines in fleet, engineering and operations. The Contract Manager shall lead drafting, reviewing, negotiating, and managing a variety of contracts and agreements that Air Arabia enters with suppliers, service providers, and other third parties. This role involves a blend of legal and commercial expertise, business acumen, organizational skills, and multiple stakeholders&rsquo; management. The position ensures that contracts align with the organization's goals, timely renewals, tracking and traceability of contracts documentation, comply with legal requirements, and minimize risks.
 
 
 
 Key Result Responsibilities
 
 
 
 <ul>
 <li>
 Develop the SOP and guidelines for the contracts formulation team and end users covering the end-to-end contract Lifecyle, roles and responsibilities and KPIs for the Contracts team covering Aircraft &amp; Leasing Contracts, MRO &amp; Technical Contracts, Ground Handling &amp; Airport Services, Fuel Contracts, IT &amp; Digital Services Contracts, Real Estate, Logistics Contracts etc,
 </li>
 <li>
 Standardize contract templates in consultation with end users and legal department,
 </li>
 <li>
 Manage the direct and indirect reporting team members for contracting activities,
 </li>
 <li>
 Provide guidance, training and mentorship to the contract users and collaborating team,
 </li>
 <li>
 Oversee the contracting process at other hubs.
 </li>
 <li>
 Periodic planning for contracting activities including renewal in consultation with stakeholders,
 </li>
 <li>
 Prepare standard and special terms for the RFP related to contract conditions,
 </li>
 <li>
 Prepare, review, and edit contracts, agreements,
 </li>
 <li>
 Ensure accuracy, completeness, and compliance with company policies and legal standards,
 </li>
 <li>
 Identify and mitigate potential risks within contracts.
 </li>
 <li>
 Engage in negotiations with external parties to secure favourable terms and conditions,
 </li>
 <li>
 Interface with legal on red line review and negotiation strategy on boiler plate terms,
 </li>
 <li>
 Collaborate with internal stakeholders to align contract terms with business objectives and timely award.
 </li>
 <li>
 Establish and maintain a comprehensive contract repository and tracking system,
 </li>
 <li>
 Monitor contract lifecycle, deadlines, and renewal dates,
 </li>
 <li>
 Ensure compliance with contractual obligations, service levels and terms in collaboration with end users.
 </li>
 <li>
 Identify and assess potential risks associated with contracts,
 </li>
 <li>
 Develop strategies to mitigate risks and safeguard the organization's interests.
 </li>
 <li>
 Stay updated with changes in laws and regulations affecting contracts,
 </li>
 <li>
 Ensure all contracts comply with legal and regulatory requirements.
 </li>
 <li>
 Build and maintain strong relationships with external parties involved in contracts,
 </li>
 <li>
 Collaborate with internal departments (legal, finance, end user, procurement) to ensure cohesive contract management,
 </li>
 <li>
 Review &amp; negotiate contract terms, monitor contract extension. Closely coordinate with procurement, asset management, legal, other relevant department and finance for the following categories.
 </li>
 <li>
 Implement best practices and process improvements to enhance contract management efficiency,
 </li>
 <li>
 Effective implementation and usage of contract lifecycle management system,
 </li>
 <li>
 Develop and update contract templates and guidelines,
 </li>
 <li>
 Oversee the compliance of contracted rights and obligations with proper guidance to the end users.
 
 
 </li>
 </ul>
 
 Qualifications (Academic, Training, Languages)
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Engineering / Law / Commerce or Master of Business Administration.
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 Proven experience (12 + years) working in contract formation and management field, preferably in aviation industry.
 </li>
 <li>
 Strong understanding of contract law, negotiations, and legal terminology.
 </li>
 <li>
 Excellent communication, negotiation, and interpersonal skills.
 </li>
 <li>
 Ability to analyse complex issues, prioritize tasks, and manage multiple deadlines.
 </li>
 <li>
 Proficiency in contract management software/tools is preferred.
 </li>
 </ul>
</div>

Contracts Manager

<div>
 
 
 Job Purpose:
 
 
 
 We are seeking a legally adept Real Estate Portfolio Assistant Manager with strong knowledge of contract law, UAE municipality regulations, and lease compliance. Candidates with an LLB are preferred, as the role requires interpreting legal documents, safeguarding Americana&rsquo;s real estate interests, and ensuring adherence to regulatory and contractual obligations. The Assistant Manager will manage Americana&rsquo;s new and existing real estate portfolio across the UAE and relevant markets, ensuring accurate lease administration, timely lease execution, compliance tracking, and strong coordination across Real Estate, Legal, and Finance functions. The role ensures data integrity, risk mitigation, and alignment with Americana&rsquo;s portfolio strategy.
 
 
 
 
 
 
 Scope of the Role:
 
 
 
 The role works closely with internal stakeholders such as Real Estate, Property, Finance, FP&amp;A, Legal Counsel, Government Relations, Master Data, and brand leadership teams. Externally, it interfaces with landlords, municipalities/authorities, and key vendors.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the full lease lifecycle including review, abstracting, execution, amendments, renewals, terminations, and compliance.
 </li>
 <li>
 Interpret and analyze lease agreements to ensure compliance with contractual, legal, and regulatory requirements.
 </li>
 <li>
 Maintain and update lease databases with high accuracy, ensuring complete audit trails, critical-date tracking, and timely reporting.
 </li>
 <li>
 Monitor and track lease signing status, forecasts, NSO documentation, and key deadlines for renewals, kickouts, terminations, and expirations.
 </li>
 <li>
 Address lease inquiries, resolve discrepancies, and negotiate terms aligned with Americana policies and standards.
 </li>
 <li>
 Collaborate with Real Estate, Legal, Finance, and other internal functions to resolve lease-related issues and ensure alignment.
 </li>
 <li>
 Prepare, review, and support legal documentation for lease amendments, renewals, terminations, and due diligence for real estate transactions.
 </li>
 <li>
 Ensure adherence to Americana lease policies, governance controls, workflows, and compliance frameworks.
 </li>
 <li>
 Monitor compliance and risk exposures; escalate issues when required and recommend corrective actions.
 </li>
 <li>
 Follow up with landlords to secure executed agreements and regulatory documentation; escalate delays when needed.
 </li>
 <li>
 Oversee lease-related payments received from Finance and ensure accurate, timely submission to landlords.
 </li>
 <li>
 Support change management, continuous improvement, and portfolio optimization initiatives.
 </li>
 <li>
 Prepare accurate reports, dashboards, and summaries for leadership decision-making and system updates (e.g., Tango).
 </li>
 <li>
 Supervise, coach, and develop team members where applicable.
 </li>
 <li>
 Demonstrate urgency in meeting deadlines and ensuring all critical-date-driven actions are completed on time.
 </li>
 <li>
 Maintain high data accuracy, documentation integrity, and reporting quality across all systems and processes.
 </li>
 <li>
 Deliver timely signed leases versus targets.
 </li>
 <li>
 Ensure lease renewals are executed in line with notice periods and critical dates.
 </li>
 <li>
 Maintain consistent data accuracy and reporting quality within Tango and internal systems.
 </li>
 </ul>
 
 
 
 
 
 Education, Experience and Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required; LLB preferred.
 </li>
 <li>
 5&ndash;7 years of experience in lease administration or legal roles within retail, real estate, or shopping center environments.
 </li>
 <li>
 Strong understanding of UAE real estate regulations, lease frameworks, and legal terminology.
 </li>
 <li>
 Proficiency in Microsoft Office; experience in real estate systems and data management.
 </li>
 <li>
 Strong analytical, organizational, and compliance skills.
 </li>
 <li>
 Ability to work independently, prioritize effectively, and manage multiple deliverables.
 </li>
 <li>
 Excellent communication and stakeholder management skills.
 </li>
 <li>
 Mandatory fluency in Arabic and English; French is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies:
 
 
 <ul>
 <li>
 Ability to interpret complex legal and lease documents.
 </li>
 <li>
 Strong negotiation, communication, and relationship management skills.
 </li>
 <li>
 High attention to detail, accuracy, and data integrity.
 </li>
 <li>
 Strong time management, multitasking, and problem-solving abilities.
 </li>
 <li>
 Leadership capability with the ability to coach and influence others.
 </li>
 <li>
 Strong ethical standards, integrity, and a commitment to high-quality work.
 </li>
 <li>
 Collaboration and teamwork across functions and markets.
 </li>
 <li>
 Ability to drive change, improve processes, and support strategic initiatives.
 </li>
 <li>
 Sound commercial awareness and understanding of real estate performance metrics.
 </li>
 <li>
 Confident decision-making, even in situations with incomplete information.
 </li>
 </ul>
</div>

Assistant Real Estate Portfolio Manager

ST STYLE

1. Coordinate with factory supervisor and site supervisor and understand the requirement of material for site.2. Purchase material for project sites efficiently and timely.3. Selection of appropriate suppliers (Local or Import) to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.4. Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.5. Work with internal relevant staff i.e. production manager and site supervisors to determine procurement needs, quality and delivery requirements.6. Responsible for order placement timing, supply/demand alignment, material replenishment and supplier performance local purchase as well as import.7. Develop sourcing strategies, cost saving budgeting and targeting.8. Payment terms negotiation, optimization and management.9. Review inventory and update as required and monthly stock take.10. Receive, initiate and keep track of orders from various departments.11. Maintain contracts with vendors and reconcile or resolve order discrepancies with supplies.12. Monitor delivery times to ensure they are on time.13. Maintain good relationships with suppliers and renegotiate prices on a regular basis.14. Coordinate routine overseas orders.15. Accounts to be submitted for payment to vendors on time.16. Administration and reporting as necessary.17. Make or purchase policy analysis and recommendations.Any other task assigned by managing partner to fulfill above stated jobs.Note: Candidate with Glass and Aluminium Industry experience will be prioritized.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Procurement Officer (ST Style Glass and Aluminum Installation LLC)

<div>
 
 Job Purpose
 
 
 
 To provide high-level administrative and organizational support by managing the Line Manager&rsquo;s schedule, coordinating meetings and travel arrangements, partnering with stakeholders on various events and engagements, always ensuring efficiency and professionalism in all interactions.
 
 
 
 Key Result Responsibilities
 
 
 
 <ul>
 <li>
 Organizes the Line Manager&rsquo;s internal and external meetings, including agenda preparation, venue coordination, logistics and any actions requiring follow ups.
 </li>
 <li>
 Coordinates comprehensive travel arrangements including flights, accommodation, transportation, itinerary, documentation, and contact lists.
 </li>
 <li>
 Partners with stakeholders to organize corporate events and gatherings, managing logistics, communication, and task allocation.
 </li>
 <li>
 Oversees additional daily administrative operations as per need, ensuring efficiency, proper workflow, and adherence to organizational procedures.
 </li>
 <li>
 Maintains a professional and supportive office environment; closely follows up on pending matters and keeps the Line Manager updated.
 </li>
 <li>
 Handles inquiries of various nature, including those involving confidential and sensitive information, with discretion and clarity.
 </li>
 <li>
 Builds and maintains strong working relationships across the company and with external partners.
 </li>
 <li>
 Working closely with the Executive Administrator.
 
 
 </li>
 </ul>
 
 Qualifications (Academic, Training, Languages)
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree is required, preferably in Management, Business Administration, or a related field.
 </li>
 <li>
 Strong verbal and written communication skills with high accuracy.
 </li>
 <li>
 Proficiency in Microsoft Office applications and web research tools.
 </li>
 <li>
 Fluency in English and Arabic.
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 1-2 years of experience in a corporate environment, preferably in an administrative role.
 </li>
 <li>
 Strong organizational skills with the ability to manage priorities, information, and time effectively in dynamic environments.
 </li>
 <li>
 Experience engaging professionally with senior leaders, officials, VIP clients, and the general public is preferred.
 </li>
 <li>
 Reliable, proactive, and committed to delivering high-quality work.
 </li>
 <li>
 Composed, patient, and able to maintain professionalism under pressure.
 </li>
 <li>
 Strong analytical and problem-solving abilities, with sound judgment.
 </li>
 <li>
 Proven ability to handle data, records, and resources efficiently.
 </li>
 <li>
 Detail-oriented, multi-tasking, and capable of working in fast-paced settings.
 </li>
 </ul>
</div>

Office Executive

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