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administration coordinator, facility & administration

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department assistant

administration officer

Innovo Group

<div>
 Role Purpose
 
 To support the project&rsquo;s administrative operations by ensuring the effective implementation of facility management, accommodation, transportation, and employee services in line with Innovo Build Egypt&rsquo;s administrative policies and procedures. The Administration Officer plays a key role in coordinating with suppliers, monitoring site logistics, and maintaining smooth day-to-day administrative functions across the project site.
 
 Key Accountabilities
 <ul>
 <li>
 Manage apartment rentals, utilities, and supplier payments in a timely manner.
 </li>
 <li>
 Prepare and follow up on PRs related to site administration needs (cleaning, pest control, lighting, generators, meals, water).
 </li>
 <li>
 Implement and monitor the project benefits policy; report any deviations to the Administration Manager.
 </li>
 <li>
 Coordinate with the transportation team to ensure timely bus arrivals/departures and apply penalties for non-compliance.
 </li>
 <li>
 Supervise meal distribution, water delivery, and accommodation readiness, maintaining extra bed capacity.
 </li>
 <li>
 Monitor subcontractor benefits and submit regular accommodation and service reports.
 </li>
 <li>
 Coordinate pest control and facility maintenance, ensuring cleanliness and functionality.
 </li>
 <li>
 Install and maintain proper facility signage (kitchen, WC, caravans).
 </li>
 <li>
 Ensure all administrative activities comply with HSE requirements.
 </li>
 </ul>
 Qualifications, Experience, Knowledge &amp; Skills
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related non-engineering field.
 </li>
 <li>
 Minimum 1 year of relevant experience in administration or site facility management.
 </li>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Proficiency in MS Office and basic procurement processes.
 </li>
 <li>
 Effective communication and teamwork abilities.
 </li>
 <li>
 High attention to detail and commitment to maintaining safety and compliance.
 </li>
 </ul>
</div>

Administration Officer

Hexing Group

<div>
 
 
 Hexing Group
 
 , a leading Chinese multinational operating in over 90 countries, is looking for a talented
 
 HR &amp; Administration Officer
 
 to join our growing team in Middle East.
 
 
 
 
 
 This role requires a dynamic HR professional who can support end-to-end people operations while also driving employer-branding and internal communication initiatives.
 
 
 
 
 
 The ideal candidate will manage daily HR and administrative functions, coordinate onboarding, offboarding, social insurance, and attendance, and serve as the main liaison with HQ and external partners. In addition, the role includes creating localized content for internal engagement, supporting talent-attraction activities, and ensuring smooth coordination of technical and non-technical training with the HQ L&amp;D team. Creativity, strong organizational skills, and the ability to adapt global guidelines to the Egyptian market are essential for success.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 HR
 
 
 <ul>
 <li>
 Tracking Time in- out for Employees
 </li>
 <li>
 Send the attendance sheet to the payroll employee in HQ for salary transfer
 </li>
 <li>
 Hiring/ Talent Acquisition according to the man power plan shared by HQ HRBP (Tech- Non Tech)
 </li>
 <li>
 Strong knowledge of the Egyptian labor law
 </li>
 <li>
 Managing employees onboarding &amp; offboarding employees according to Egyptian labor law
 </li>
 <li>
 Act as point of contact between the company &amp; external parties (Legal/Banks/Financial Service provider)
 </li>
 <li>
 Responsible for Social insurance operation
 </li>
 <li>
 Issuance of HR Letters for employees
 </li>
 </ul>
 
 
 Facility Management
 
 
 <ul>
 <li>
 Handle office administration and operational logistics, including procurement, services, maintenance, and vendor coordination
 </li>
 <li>
 Organize employee engagement activities and internal events in partnership with the Head Office to foster a positive, inclusive, and high-performing workplace culture.
 </li>
 <li>
 Responsible for office rent payment/maintenance
 </li>
 </ul>
 
 
 Training &amp; Development
 
 
 <ul>
 <li>
 Act as key contact person between L&amp;D Department at HQ
 </li>
 <li>
 Coordinate VILT (Virtual- Instructor Led Training) Technical non technical with HQ
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Human Resources, Business Administration, or Communications
 
 .
 </li>
 <li>
 2&ndash;4 years of marketing experience, preferably in
 
 B2B industries
 
 (energy, technology, or infrastructure is a plus).
 </li>
 <li>
 Experience in Chinese companies is a great plus
 </li>
 <li>
 Having a car is a plus
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Key Skills
 
 
 <ul>
 <li>
 
 Bilingual Communication (Arabic &amp; English):
 
 Strong ability to communicate with HQ, draft HR letters, and coordinate with external stakeholders.
 </li>
 <li>
 
 HR Operations &amp; Labor Law Knowledge:
 
 Solid understanding of Egyptian labor law, onboarding/offboarding, and social insurance procedures.
 </li>
 <li>
 
 Organizational &amp; Time-Management Skills:
 
 Efficient in managing attendance, payroll inputs, vendor coordination, and multiple HR/admin tasks.
 </li>
 <li>
 
 Content Creation &amp; Employer Branding:
 
 Skilled in designing engaging materials and supporting internal communication and talent-attraction initiatives.
 </li>
 <li>
 
 Digital Tools Proficiency:
 
 Strong use of MS Office, HR systems, and design platforms (Adobe/Canva) to support HR documentation and reporting.
 </li>
 <li>
 
 Cross-Functional Collaboration:
 
 Effective in working with international teams, L&amp;D departments, and external partners to ensure smooth HR operations.
 </li>
 </ul>
 
 
</div>

HR & Administration Officer

Ishraaq Foundation for Community Development

<div>
 Job Purpose
 
 The Programs Officer supports the day-to-day implementation of the Innovation Factory project by coordinating training operations, supporting the preparation of technical documents and TORs, tracking progress, maintaining accurate participant records, and assisting partner coordination&mdash;under the guidance of the Executive Manager and senior technical resources.
 
 Key Responsibilities1) Program Implementation Support &amp; Technical Coordination
 <ul>
 <li>
 Support the implementation of the training methodology and ensure activities follow the approved plan, standards, and objectives.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Identify implementation issues early, document them clearly, and escalate to the Executive Manager with proposed options for resolution.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Assist in preparing, updating, and organizing TORs, training tools, and technical documentation, ensuring proper version control and timely circulation.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Coordinate technical review meetings (scheduling, agenda, minutes, action tracking) and ensure follow-ups are communicated and monitored.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 2) Partner Coordination &amp; Stakeholder Engagement
 <ul>
 <li>
 Maintain up-to-date stakeholder mapping and partner contact lists, and support partner engagement planning.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Coordinate with training providers, industry stakeholders, community organizations, and innovation hubs for training delivery support and collaboration logistics.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Support coordination with universities, technical centers, incubators, and relevant institutions to ensure alignment and smooth implementation.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Prepare meeting minutes, coordination summaries, and follow-up trackers for partner engagements.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 3) Training Coordination &amp; Logistics
 <ul>
 <li>
 Coordinate training activities from planning to execution (schedules, venues, materials, trainer/trainee communication, and logistics).
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Support quality follow-up by collecting feedback, flagging relevance/quality concerns, and proposing adjustments for review.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 4) Outreach, Candidate Screening &amp; Enrollment
 <ul>
 <li>
 Support outreach and mobilization activities (awareness sessions, info meetings, community/school/institute coordination).
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Conduct initial screening interviews and verify eligibility against selection criteria, ensuring all documentation is complete.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Maintain accurate participant databases, files, and enrollment documentation.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 5) Training Monitoring &amp; Attendance Tracking
 <ul>
 <li>
 Track attendance and engagement, maintain attendance records, and follow up on absences/retention risks with documented actions.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Prepare periodic summaries on attendance, progress, and operational performance for internal use.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 6) Reporting &amp; Documentation
 <ul>
 <li>
 Prepare and submit timely progress updates, attendance sheets, and training summaries as required.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Maintain well-organized records of training activities, participant performance data, and documentation required for donor/internal reporting.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 Qualifications &amp; Requirements
 <ul>
 <li>
 Bachelor&rsquo;s degree in Industrial Technology, Innovation Management, Vocational Training, or related field.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 
 Experience:
 
 3&ndash;5 years in program coordination, vocational training, or project implementation (NGO/private-sector training programs).
 </li>
 <li>
 
 Strong coordination, documentation, and stakeholder communication skills.
 
 </li>
 <li>
 
 Proficiency in Arabic and strong English (written and spoken).
 
 </li>
 <li>
 
 Programs Officer
 
 </li>
 <li>
 
 Experience in entrepreneurship/incubation or value chain work is an advantage
 
 (not mandatory).
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 Expected Deliverables (Officer-Level)
 <ul>
 <li>
 Weekly/monthly progress updates, attendance sheets, and training summaries.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Updated participant database, enrollment documentation, and training records.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Meeting minutes, action trackers, and coordination summaries for partners and technical reviews.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Organized folder of TORs, training tools, and technical documents (updated versions + log).
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 
 
 
</div>

Programs Officer

Floward

<div>
 Floward
 
 Job Purpose
 
 
 
 The Inventory Officer supports day-to-day warehouse and inventory activities, ensuring accurate stock records, proper receiving and dispatch of items, and timely reporting. The role contributes to preventing stock discrepancies, maintaining availability of fast-moving products, and supporting smooth operations across Floward&rsquo;s supply chain.
 
 
 
 Key Responsibilities
 
 
 
 
 Inventory Control &amp; Record Management
 
 
 
 <ul>
 <li>
 Maintain accurate records of stock movements, product codes, and system entries.
 </li>
 <li>
 Support reconciliation of work orders to ensure accuracy of materials and products.
 </li>
 <li>
 Track inbound and outbound orders to prevent overstock or stock-outs.
 </li>
 <li>
 Escalate discrepancies between physical stock and system records.
 
 
 </li>
 </ul>
 
 Receiving &amp; Warehouse Coordination
 
 
 
 <ul>
 <li>
 Assist in receiving incoming items, verifying quantities and quality against purchase requests.
 </li>
 <li>
 Coordinate with procurement and warehouse staff for timely and accurate processing.
 </li>
 <li>
 Check date-sensitive products for expiration and assist in removal or transfer as required.
 </li>
 <li>
 Report any damages or losses to supervisor for corrective action.
 
 
 </li>
 </ul>
 
 Reporting &amp; Analysis
 
 
 
 <ul>
 <li>
 Prepare and submit daily/weekly stock balance and stagnancy reports.
 </li>
 <li>
 Assist in generating inventory reports for management review.
 </li>
 <li>
 Track basic operational KPIs (stock accuracy, returns, defective items).
 
 
 </li>
 </ul>
 
 Compliance &amp; Support
 
 
 
 <ul>
 <li>
 Follow standard inventory and warehouse procedures to maintain efficiency.
 </li>
 <li>
 Ensure compliance with occupational safety and health guidelines.
 </li>
 <li>
 Assist in filing claims for defective or returned products when required.
 </li>
 <li>
 Provide support to cross-functional teams (Category, Sales, Procurement) in product availability and timely order fulfillment.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Logistics, Supply Chain, Business Administration, or related field (preferred).
 </li>
 <li>
 1&ndash;2 years of experience in inventory or warehouse operations, preferably in retail or e-commerce.
 </li>
 <li>
 Familiarity with ERP systems (e.g., Microsoft Dynamics 365 or similar) is an advantage.
 </li>
 <li>
 Proficiency in MS Excel and basic reporting.
 </li>
 <li>
 Strong attention to detail, organizational skills, and time management.
 </li>
 <li>
 Bilingual proficiency (English and Arabic preferred).
 </li>
 </ul>
</div>

Inventory Officer

Arab African International Bank

<div>
 <ol>
 <li>
 Create day-to-day letters of guarantee transactions activities start- to- end including internal &amp; external reports, with standard quality and accuracy: including Issuing, amending, advising, settlement commissions for all types of guarantees according to SLA within the SLA.
 </li>
 <li>
 Ensuring all necessary approvals for each transaction, either local or foreign LGs, obtained.
 </li>
 <li>
 Preparing all swift messages for foreign guarantees (LGs) including; Issuance, amendments, payment, settlement of commission &hellip;etc.
 </li>
 <li>
 Screening all parties related to the foreign guarantees (LGs) through the E-Name Checker system. In case any violation/sanction detected, officer/senior officer refer to compliance department for clearance.
 </li>
 <li>
 Scrutinizing payment claims as a
 
 first checker
 
 in accordance with LGs terms and conditions, URDG 758/ISP 98 (if applicable), and either execute payment or send advice of refusal.
 </li>
 <li>
 Responsible for dispatching letters of guarantee, amendments and any communication to branches/beneficiaries and correspondent banks.
 </li>
 <li>
 Settle correspondent banks&rsquo; commissions for foreign LGs; swift, entries on T24- after sending fund advice to the treasury department.
 </li>
 <li>
 Preparing covering letters for advising, amending of advising LGs after checking its authenticity.
 </li>
 <li>
 Communicate with our branches for pending technical advices related to LGs and responsible to handle all complaints received from our customers, branches, beneficiary&rsquo;s and CBE.
 </li>
 <li>
 Preparing weekly, monthly&amp; quarterly CBE reports and any other assigned reports related to LGs within TAT.
 </li>
 <li>
 Check the technicality and workability of the guarantees/Standby LCs terms and conditions in accordance with the applicable rule (URDG 758 / ISP 98 if applicable) .
 </li>
 <li>
 Follow all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Follow the day-to-day operations related to own jobs in the department to ensure continuity of work.
 </li>
 <li>
 Comply with all relevant CBE regulations, banking laws, AML regulations and internal AAIB policies and code of conduct in order to maintain AAIB&rsquo;s sound legal position and mitigate any potential risks.
 </li>
 </ol>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from recognized university in commercial field.
 </li>
 <li>
 For the Officer 0 &ndash; 5 years of experience in banking operations
 </li>
 </ul>
 
 
</div>

LGs Officer

<div>
 <ol>
 <li>
 Execute outgoing local and foreign requests along with published commissions and charges and FX if any after checking all presented documents to make sure that required information provided clearly and approvals obtained and that there are no discrepancies among the documents.
 </li>
 <li>
 Execute Syndication payments for agreements between AAIB and other banks either local or international.
 </li>
 <li>
 Abide to cut off time for receiving requests from branches / corporate, in addition to the ACH/SWIFT CBE cut off time through prioritizing urgent cases and reviewing the received E-mail related to outward remittance to make sure that every inquiry or request is executed in line with the TAT and SLA.
 </li>
 <li>
 Follow CBE instructions and regulations regarding the Local CCY transfers and regulations for trade transfers in FCY avoiding any violations
 </li>
 <li>
 Upload transfers with high amounts over the fund allocation module for further consideration by Treasury operations having a proper fund monitoring.
 </li>
 <li>
 Execute the ACH/SWIFT returned and rejected payments to clients&rsquo; accounts on daily basis based on received reports (outward Remittance) from EBC to close with balanced CBE intermediate accounts
 </li>
 <li>
 Execute Unified Treasury Account payments in favour of governmental institutions accounts at central bank of Egypt through ensuring that no discrepancies exist in documents presented by customers (internal/external) that was submitted by branches such as (cash deposit, incoming transfer, cheque collection) and investigate received tracers from CBE to close unsettled cases.
 </li>
 <li>
 Handle all received Inquiries / Tracers from CBE to close unsettled cases under Unified Treasury Account
 </li>
 <li>
 Execute Central Bank of Egypt instructions to transfer foreign amounts from their account in AAIB to their account outside Egypt as federal reserve bank &amp; Bank of England
 </li>
 <li>
 Execute CBE payroll foreign files.
 </li>
 <li>
 Executing Western Union Customer requests for refunding, cancellation, changing receiver name printing statement
 </li>
 <li>
 Add, Modify, delete western union users and handle WU Customer complaints through Raising / following up the cases with western union global to provide the proof of payment.
 </li>
 <li>
 Execute Western Union D2B (Direct to bank) payments through SWIFT system for off us (local bank account) or on us through AAIB accounts.
 </li>
 <li>
 Filtering and screening all types of WU remittance payments to avoid violations and penalties through OFAC system
 </li>
 <li>
 Follow the day-to-day operations related to own jobs in the department and preparing requested reports to ensure continuity of work. Ensure being innovative, initiative and recommend new approaches related to own jobs.
 </li>
 <li>
 Follow and implement all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Comply with all relevant CBE regulations, banking laws, AML regulations and internal AAIB policies and code of conduct in order to maintain AAIB&rsquo;s sound legal position and mitigate any potential risks.
 </li>
 </ol>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Business Administration, Economic or a related discipline.
 </li>
 <li>
 Officer: 0 - 4 years of experience in banking operations.
 </li>
 </ul>
</div>

Outward Remittance Officer

Abu Dhabi Islamic Bank - Egypt

<div>
 <ol>
 <li>
 KEY ACCOUNTABILITIES
 </li>
 </ol>
 <ul>
 <li>
 Targeting New Payroll Companies and proceed with contracts &amp; Accounts singing and ensure they comply with the ADIB&rsquo;s regulations and procedures.
 </li>
 <li>
 Maintain contact with key potential clients &amp; to have visits to these customers on quarterly basis.
 </li>
 <li>
 Manage overall relationship with customers till the accounts become live and ensure complying with pre-set criteria of the business acquisition defined by the payroll segment.
 </li>
 <li>
 Propose Payroll full benefits to achieve new payroll contracts &amp; sales of ADIB's Assets and Cards products and services.
 </li>
 <li>
 Promote ADIB Assets and Cards products and services throw effective cross selling techniques.
 </li>
 <li>
 increase assets and cards penetration ratios on companies&rsquo; portfolios in line with sales plans and budgets.
 </li>
 <li>
 Will be the company focal point &ldquo;Account manager &ldquo;at ADIB to provide customer service at all stages and handle company inquires and trouble shoots.
 </li>
 <li>
 Handle issues raised by companies as part of relationship management.
 </li>
 <li>
 Answer queries about ADIB`s products &amp; services and provide client reassurance &amp; consultations.
 </li>
 <li>
 Provide the relevant Corporate Sales Manager &amp; Segment head with regular performance reports and updates on the market reaction to ADIB payroll as well as competitor&rsquo;s activities for possible enhancements.
 </li>
 <li>
 Handle customer complaints efficiently and raise the unsolved ones to the Corporate Sales Manager to maintain customer satisfaction and loyalty.
 </li>
 <li>
 Provide proper software to new payroll companies&rsquo; responsible person and give professional training on the usage of this software.
 </li>
 <li>
 Follow up DCs production and delivery.
 </li>
 <li>
 Interface with risk to finalize all assets and cards pending TIAs
 </li>
 <li>
 Interface with AMC to handle payroll operations (upload signatures, files review, etc&hellip;) and manage remote payroll signing with branches.
 </li>
 <li>
 Interface with risk team to finalize accounts coding.
 </li>
 </ul>
 
 Minimum Qualifications:
 
 
 
 
 
 &middot; Payroll Sales Officer 1 Year Experience preferably sales background
 
 
 &middot; Payroll Sales Senior Officer 2 years preferably sales background
 
 
 
 
 
 Job Specific Skills
 
 <ul>
 <li>
 Good knowledge of ADIB&rsquo;s Retail banking products and services
 </li>
 <li>
 Thorough knowledge of ADIB&rsquo;s Retail Operational Policies and procedures
 </li>
 <li>
 Fair knowledge of service standards
 </li>
 <li>
 Computer skills
 </li>
 <li>
 Ability to work in a team.
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Good communication and relationship building skills
 </li>
 </ul>
 
 
 
 
 Generic Skills
 
 <ul>
 <li>
 Effective sales strategy planning &amp; achievement of targets.
 </li>
 <li>
 High communication skills.
 </li>
 <li>
 Presentation Skills.
 </li>
 <li>
 Good data capture &amp; good information provided for follow up.
 </li>
 <li>
 Good engagement with customers and potential customers.
 </li>
 <li>
 Bank Products, services &amp; operation knowledge
 </li>
 <li>
 Good command in English language spoken &amp; written
 </li>
 </ul>
 
 
</div>

Payroll Sales Officer

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