administrative assistant i

Inframark

Join Inframark's Community Management Services Team!
 
At Inframark Community Management Services, you’re not just starting a job — you’re building a career. We serve hundreds of master-planned communities and districts with top-tier support, and we invest just as much in our employees. Join a dynamic, innovative team where your growth and success matter. Grow Your Career. Build Stronger Communities.Apply Today!
 
Why Work for Inframark?
 Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.
 
Administrative Assistant I – Inframark
 Summary of Functions
 The Administrative Assistant I provides entry-level administrative and clerical support to ensure efficient operation of assigned departments. This role is designed for candidates beginning their administrative career with opportunities for development and progression within Inframark.
 Essential Duties and Responsibilities
 <ul>
<li>Answer phones and greet visitors.</li>
<li>Perform data entry and maintain electronic and paper files.</li>
<li>Assist in preparing basic correspondence and reports.</li>
<li>Support scheduling of meetings and appointments.</li>
<li>Maintain office supplies inventory.</li>
<li>Provide general support to staff as needed.</li>
</ul>
Organizational Relationships
 <ul>
<li>Reports to Department Supervisor or Manager.</li>
<li>Works closely with administrative staff and department employees.</li>
</ul>
Qualifications
 <ul>
<li>High school diploma or equivalent.</li>
<li>0–2 years of administrative support experience.</li>
<li>Proficiency with Microsoft Office (Word, Excel, Outlook).</li>
<li>Strong organizational and communication skills.</li>
</ul>
Physical Demands
 <ul>
<li>Extended periods of sitting, typing, and computer use.</li>
<li>Occasional lifting up to 20 lbs.</li>
</ul>
Work Environment
 <ul>
<li>Office-based environment with routine administrative duties.</li>
</ul>
Travel
 <ul>
<li>Minimal travel required.</li>
</ul>
Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
 Learn more about us at Community Management - Inframark

Administrative Assistant I

Macon-Bibb County Government

JOB
 The Administrative Assistant I is responsible for providing administrative support within departmental and Macon-Bibb County procedures and guidelines. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
EXAMPLE OF DUTIES
 The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Assists in all forms of clerical and receptionist duties.Schedules travel arrangements and conference and/or training event registration for department employees.Assists with preparing the annual department budget.Prepares letters, proposals, reports, notices, proclamations and inter-office memorandums.Maintains department files, office equipment and inventory of supplies.Maintains and processes personnel files and records.Prepares purchase requisitions and serves as liaison to the Purchasing Department for procurement.Assists the Finance Department in regard to budget projections based on allocated grant funding and audit controls.Assists in administering policies by providing guidance and interpretation of policies.Resolves public complaints with service problems, initiates referrals or action and follows up on same.Prepare a variety of reports and recommendations.Ability to create and present PowerPoint presentations to provide staff with a comprehensive overview of payroll procedures, while performing additional administrative and miscellaneous duties as required.Perform additional duties and responsibilities as assigned to support departmental operations.
 
SUPPLEMENTAL INFORMATION
 The Administrative Assistant I must be knowledgeable of the following principles, procedures and concepts: Knowledge of the principles and practices of local government administration.Knowledge of budgetary preparation procedures and administration.Knowledge and proficiency of personal computers and word processing and database programs, including the Microsoft Office Suite, the Windows NT network, and internet and e-mail services.Ability to write clear and concise reports, memoranda, directives and letters.Ability to develop comprehensive plans from general instructions.Ability to accomplish assigned administrative tasks with a minimum of supervision and with only general direction.Ability to meet the public and to discuss problems and complaints tactfully, courteously and effectively.Ability to use discretion and to maintain appropriate confidentiality and security of private or confidential information. Ability to maintain effective working relationships with other employees, elected officials, private organizations, and the public.

State of Oklahoma

<div>Job Posting Title
Administrative Assistant I
Agency
131 DEPARTMENT OF CORRECTIONS
Supervisory Organization
DOC Enid CCC
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
$38,328.16
Job Description
Basic Purpose
Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.
Typical Functions<ul><li>
Trains other staff</li><li>
Assigns projects to staff as needed; develops and places in operation special procedures.</li><li>
Initiates correspondence requiring knowledge of agency or program procedures and policies.</li><li>
Develops and maintains confidential or complex files.</li><li>
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.</li><li>
Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.</li><li>
May supervise subordinate staff.</li><li>
Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.</li><li>
Coordinates activities with internal and external customers.</li><li>
May establish educational and/or training programs.</li><li>
Interviews callers, arranges appointments, and handles office details.</li><li>
Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.</li></ul>
Level Descriptor
This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others.
Education and Experience
Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience.
Knowledge, Skills, Abilities and Competencies
Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions.<h1 class="jobSectionHeader">
Additional Job Description:</h1>
Enid Community Corrections Center
This is not a remote position.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact</div>

KlS Logistics

<div>KLS Logistics is Hiring! At KLS, you will play a part in one of the world&rsquo;s most essential industries. There has never been a better time to join KLS Logistics. In a global business like ours, opportunities are endless. So, join us. Work with us. Grow with us.
Position: Administrative Assistant I
Shift: First (1st) shift TBD AM Shift Hours Monday-Friday
Pay: $24.84 per hour
In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: Knowledge of office management systems and procedures, Excellent time management skills and ability to multitask and prioritize work, Attention to detail and problem-solving skills, Assist with company events for employees. Resourcefulness and Flexibility. Data reporting analysis is a plus. A minimum of 6 months to 1 year of payroll experience with MS Excel, MS Word, MS PowerPoint and an email system.
 Be part of the world&rsquo;s largest logistics company! KLS Logistics has been certified as a Great Place to Work&reg; in the US and Canada! Our excellent benefits packages include<ul><li>Affordable medical, dental, and vision coverage available beginning on your 30th day</li><li>PTO program for all associates, including paid holidays and vacation</li><li>401(k) with generous company match</li><li>Tuition reimbursement program</li><li>Excellent training and career advancement opportunities</li></ul>
Grow your skills. Shape your world.al business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. 
Role Purpose: 
Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates. 
Key Accountabilities: 
<ul><li>
Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.</li><li>
Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.</li><li>
Assist the General Manager with the month end close process.</li><li>
Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.</li><li>
Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.</li><li>
Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of managers area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.</li><li>
Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.</li><li>
Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisors files.</li><li>
Maintain managers calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports.</li><li>
Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager.</li><li>
Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.</li><li>
Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.</li><li>
Serve as central communication point for associates on human resource and associate relations items.</li><li>
Delegate work to one or two clerical associates to Assist with routine duties.</li><li>
Follow Up on all assignments delegated to subordinate managers as to status, completion, etc.</li><li>
Operate office equipment including fax, copiers, printers, binding machines.</li></ul> 
Required Education and Experience: 
<ul><li>
High School Diploma or Equivalent</li><li>
Two years using MS Excel, MS Word and an email system</li><li>
Three years related experience, preferred</li><li>
Two years experience with accounts receivable and accounts payable, preferred</li></ul> 
Our Organization is an equal opportunity employer.
#LI-DNP 
 
Brand: KLS Logistics
 
Address: 8951 N Terryl B Adam St Las Vegas, NV - 89165
 
Property Description: 5688 - North Las Vegas NV WERC
 
Property Number: 5688</div>

Del Mar College - Corporate Services

<div>
 Position Information
 
 
 Posting Number S1193 This position is open to Open to All Applicants Job Title Administrative Assistant I Department Student Records Office Position Type Non-Exempt Employment Status Full-Time-Staff Salary $14.53 - $18.53 Open Date 04/07/2026 Close Date 04/22/2026 Open Until Filled No
 
 
 Position Summary Information
 
 
 
 Job Description Summary
 
 
 
 The purpose of this position is to provide clerical or direct support to the Student Records Office (Office of the Registrar); communicate with internal and external entities, assist in the hiring process of full-time and part-time employees; assist in budget preparation; participate in the purchase of instructional materials, office supplies, software, audio visual materials, and furniture and equipment; Other duties may include maintaining records of professional development and/or travel; coordinating meetings and conferences; and assisting with ceremonies and receptions.
 
 
 
 Minimum Qualifications
 
 
 
 Associate&rsquo;s degree
 
 AND
 
 two (2) years related experience to include administrative support experience in a fast paced office environment.
 
 
 <ul>
 <li>
 OR-
 
 
 </li>
 </ul>
 Four (4) years related experience to include administrative support experience in a fast paced office environment.
 
 
 
 Required Job Knowledge, Skills, Abilities
 
 
 
 Demonstrated abilities with MicroSoft Office suite and Outlook calendar.
 
 
 
 Preferred Qualifications
 
 
 
 One (1) year related experience in College or University Registrar&rsquo;s Office.
 
 
 Special Instructions to Applicants
 
 
 This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
 
 
 
 Job Duties
 
 
 
 Job Duty
 
 
 Provide excellent customer service to both internal and external stakeholders.
 
 
 Perform routine support tasks primarily assisting students as needed by answering questions from prospective and current students.
 
 
 Accept the submittal of routine paperwork.
 
 
 Answer questions regarding departmental policies and procedures.
 
 
 Answer telephones and emails.
 
 
 Greet and direct visitors.
 
 
 Job Duty
 
 
 Assist department staff in the preparation of outgoing mail to include official transcripts and degrees and certificates.
 
 
 Assist with the preparations for commencement exercises and the related communications.
 
 
 Maintain an office-wide calendar.
 
 
 Gather and enter statistical data for accountability measure.
 
 
 Demonstrate strong focus on technology and technological solutions.
 
 
 Job Duty
 
 
 Communicate with both internal and external entities to plan, coordinate, or advise on work efforts to resolve problems as they arise.
 
 
 Demonstrated ability to be flexible, multi-task, demonstrate poise, and demonstrate professionalism.
 
 
 Must be able to use discretion confidential information and records.
 
 
 Job Duty
 
 
 Assist the Registrar in the hiring process of full-time and part-time employees by preparing forms and collecting materials needed in the hiring process.
 
 
 Job Duty
 
 
 Assist Registrar in preparation of departmental budgets by conducting research for budget and financial documents.
 
 
 Compiling data for computer entry and entering budget data.
 
 
 Monitor budget expenditures for consumable goods and requisitions for the department.
 
 
 Participate in the purchase of supplies and equipment by ordering office supplies, receiving and distributing supplies and equipment.
 
 
 Maintaining inventory records and ensuring annual departmental inventory of assets is completed.
 
 
 Job Duty
 
 
 May supervise part-time office staff and/or student employees.
 
 
 Monitor office copy machine usage and preventive maintenance.
 
 
 Monitor usage of other office equipment.
 
 
 Job Duty
 
 
 Monitor building cleanliness and maintenance and report any deficiencies to Building Coordinator or to Physical Facilities.
 
 
 Provide direct support to the Student Records Office (Office of the Registrar) for project coordination, attending meetings, and monitoring progress toward departmental goals.
 
 
 Ability to be highly effective in a deadline driven fast-paced office setting.
 
 
 Proven ability to be detail oriented.
 
 
 Must have the ability to work effectively individually and as a team member.
 
 
 May be required to lead office-wide projects.
</div>

Join Inframark's Community Management Services Team!
 
At Inframark Community Management Services, you’re not just starting a job — you’re building a career. We serve hundreds of master-planned communities and districts with top-tier support, and we invest just as much in our employees. Join a dynamic, innovative team where your growth and success matter. Grow Your Career. Build Stronger Communities.Apply Today!
 
Why Work for Inframark?
 Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.
 
Administrative Assistant I (Part Time) – Inframark
 Summary of Functions
 The Administrative Assistant I provides entry-level administrative and clerical support to ensure efficient operation of assigned departments. This role is designed for candidates beginning their administrative career with opportunities for development and progression within Inframark.
 Essential Duties and Responsibilities
 <ul>
<li>Answer phones and greet visitors.</li>
<li>Perform data entry and maintain electronic and paper files.</li>
<li>Assist in preparing basic correspondence and reports.</li>
<li>Support scheduling of meetings and appointments.</li>
<li>Maintain office supplies inventory.</li>
<li>Provide general support to staff as needed.</li>
</ul>
Organizational Relationships
 <ul>
<li>Reports to Department Supervisor or Manager.</li>
<li>Works closely with administrative staff and department employees.</li>
</ul>
Qualifications
 <ul>
<li>High school diploma or equivalent.</li>
<li>0–2 years of administrative support experience.</li>
<li>Proficiency with Microsoft Office (Word, Excel, Outlook).</li>
<li>Strong organizational and communication skills.</li>
</ul>
Physical Demands
 <ul>
<li>Extended periods of sitting, typing, and computer use.</li>
<li>Occasional lifting up to 20 lbs.</li>
</ul>
Work Environment
 <ul>
<li>Office-based environment with routine administrative duties.</li>
</ul>
Travel
 <ul>
<li>Minimal travel required.</li>
</ul>
Equal Opportunity
 An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 
To support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.
 Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
 Learn more about us at Community Management - Inframark

Administrative Assistant I (Part -Time)

<div>DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world&rsquo;s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.
The core responsibilities of this role include:<ul><li>Provide high-level administrative support to site leadership, ensuring daily operations run smoothly and efficiently</li><li>Coordinate communication, scheduling, and key business activities across internal and external stakeholders</li><li>Support financial and operational processes with accuracy, organization, and attention to detail</li><li>Handle sensitive and confidential information with discretion while maintaining strong follow-through on priorities</li></ul>
Position: Admin Assistant I 
Shift: Monday - Friday 8 AM - 4:30 PM 
Pay: $55k a year
In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:<ul><li>Strong organizational and time management skills with the ability to handle competing priorities</li><li>Clear communicator with a professional, team-oriented approach</li><li>Detail-oriented, dependable, and comfortable working in a fast-paced environment</li><li>Able to work independently, take initiative, and adapt as priorities shift</li></ul><div>
Be part of the world&rsquo;s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work&reg; in the US and Canada! Our excellent benefits packages includes: 
<ul><li>Affordable medical, dental, and vision coverage available beginning on your 30th day</li><li>PTO program for all associates, including paid holidays and vacation</li><li>401(k) with generous company match</li><li>Tuition reimbursement program</li><li>Excellent training and career advancement opportunities</li></ul></div>
Grow your skills. Shape your world. 
Role Purpose: 
Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates. 
Key Accountabilities: 
<ul><li>
Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.</li><li>
Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.</li><li>
Assist the General Manager with the month end close process.</li><li>
Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.</li><li>
Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.</li><li>
Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of managers area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.</li><li>
Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.</li><li>
Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisors files.</li><li>
Maintain managers calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports.</li><li>
Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager.</li><li>
Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.</li><li>
Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.</li><li>
Serve as central communication point for associates on human resource and associate relations items.</li><li>
Delegate work to one or two clerical associates to Assist with routine duties.</li><li>
Follow Up on all assignments delegated to subordinate managers as to status, completion, etc.</li><li>
Operate office equipment including fax, copiers, printers, binding machines.</li></ul> 
Required Education and Experience: 
<ul><li>
High School Diploma or Equivalent</li><li>
Two years using MS Excel, MS Word and an email system</li><li>
Three years related experience, preferred</li><li>
Two years experience with accounts receivable and accounts payable, preferred</li></ul> 
Our Organization is an equal opportunity employer.
#LI-DNP 
 
Brand: DHL
 
Address: 50 Stauffer Industrial Park Taylor, PA - 18517
 
Property Description: 1344 - Taylor PA NERC
 
Property Number: 1344</div>

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