administrative assistant ii

Joliet Junior College

<div><p><b>Position Title:
</b></p>Administrative Assistant II
<p></p><p><b>Job Description:
</b></p>POSITION TITLE: Administrative Assistant II
<br>
STATUS: Full Time
<br>
DEPARTMENT: Academic Excellence and Support
<br>
DIVISION: Academic Affairs
<br>
CLASSIFICATION: Non-exempt
<br>
UNION: TOSSC
<br>
REPORTS TO: Dean, Academic Excellence and Support
<br>
PLACEMENT: Grade 107
<br>
HIRING RANGE: $22.82 - $24.19 hourly
<br>
<br>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<br>
<br>
The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
<p></p><p><b>POSITION SUMMARY
</b><br>
Under general direction, supports and provides daily assistance to the Dean of Academic Excellence and Support in a wide variety of areas including event planning, special projects, budgets, purchasing, correspondence, maintenance of the calendars and problem solving for the day-to-day operations of the Office of Academic Excellence and Support.
</p><p>Communicates effectively with the office of the Vice President of Academic Affairs and works closely with department chairs, secretaries, tenure-track faculty, and Academic Excellence and Support coordinators. Ensures meetings and events are scheduled in a timely manner, handles information requests and performs other functions as assigned. Considerable judgment, initiative, and independent action in establishing or adapting work procedures to new situations are required. Work requires exercise of discretion, confidentiality, and knowledge of the policies and procedures within the department and college systems.
</p><p></p><p><b>ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
</b><br>
1. Provide administrative support to the Dean of Academic Excellence and Support and handling of confidential materials.
<br>
2. Prepare and type correspondence, memos, documents, internal and external reports and other related materials. Prepare and maintain mailing lists, records, handbooks, databases and files.
<br>
3. Receive and direct visitors, provide desk coverage, handle phone calls, take and relay messages, provide requested information, prioritize and distribute mail and reply to department emails. Provide technical support to department personnel and students as needed.
<br>
4. Maintain the Dean&rsquo;s calendar; plan, coordinate and schedule appointments and meetings; disseminate information. Maintain files for the office of Academic Excellence and Support.
<br>
5. Prepare purchase requisitions, period activity pay, department credit card statements, prepare spend authorizations and expense reports, and order and maintain inventory supplies.
<br>
6. Process work orders for facility services, food service, media services, and IT help desk.
<br>
7. Take minutes at all Professional Development Advisory Team and Student Learning and Assessment Committee meetings, transcribe/summarize, and distribute/post as required.
<br>
8. Provide support to AES faculty coordinators and dual credit liaisons as needed, including but not limited to ordering supplies, work orders, processing stipends, etc.
<br>
9. Assist the Dean, in hiring student worker(s) and the day-to-day oversight of the student worker(s).
<br>
10. Maintain and update webpages and portal pages for the Office of Academic Excellence and Support, including but not limited to faculty development, assessment, IRB, PDAT&cedil;etc.
<br>
11. Assist the Dean in maintaining and monitoring departmental budget and grant expenses; create budget amendments as needed.
<br>
12. Assist in scheduling and coordinating events such as faculty development speakers, Professional Development Day (EDUCON), Adjunct Faculty Dinner, and Opening Week activities during the fall and spring semesters.
<br>
13. Coordinate and schedule travel for the Dean of Academic Excellence and Support, including making accommodations, submitting spend authorizations, and completing expense reports and mileage.
<br>
14. Maintain records of Institutional Review Board proposals and approvals. Assist with scheduling meetings for IRB committee as needed.
<br>
15. Coordinate annual award applications, including NISOD awards, ICCTA Outstanding Faculty and Adjunct Faculty of the Year, etc.
<br>
16. Assist with faculty evaluation coordination, including identifying development of evaluation timeline, evaluation course requests, and creating projects in evaluation software.
<br>
17. Perform related duties as assigned.<br>
</p><p></p><p><br>
<b>MINIMUM QUALIFICATIONS
</b><br>
1. Associate&rsquo;s Degree.
<br>
2. Three (3) years of professional work experience.
<br>
3. Extensive technology skills and knowledge of Microsoft Office Word, Outlook, Excel, Teams, etc.
<br>
4. Excellent communication skills, detail oriented, creative, and accurate.
<br>
5. Excellent oral, written, and interpersonal communication skills as well as excellent telephone skills.
<br>
6. Must be dependable, have the ability to prioritize projects, work as part of a team, meet deadlines, type accurately, pay close attention to detail, and produce high quality work with minimum supervision.
<br>
7. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
<br>
8. Demonstrated commitment to the college&rsquo;s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.
</p><p></p><p><b>PREFERRED QUALIFICATIONS
</b><br>
1. Bachelor&rsquo;s degree.
<br>
2. Experience with Colleague/Ellucian system.
<br>
3. Experience working within a community college or educational structure.
<br>
4. English and Spanish verbal and written communication proficiency.
<br>
5. Demonstrated multicultural competence.
</p><p></p><div><b>PHYSICAL DEMANDS
</b><br>
<ul><li>Normal office physical demands.
</li></ul></div><p></p><div><b>WORKING CONDITIONS
</b><br>
<ul><li>Duties are performed indoors in the usual office environment.
</li></ul></div><p></p><p><b>BENEFITS
</b></p><p>Click on the link for information about JJC's Benefits: Technical Office Support Staff Council (TOSSC)-AFT Local 604
</p><p></p><p><i>Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract.
</i></p><p></p><p><b>Full Time/Part Time:
</b></p>Full time
<p><b>Union (If Applicable):
</b></p>TOSSC
<p></p><p><b>Scheduled Hours:
</b></p>40</div>

Administrative Assistant II

Detroit Lakes Public Schools

<div></div><div><ul><div><div>JobID: 2492</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Elementary School Secretary<br>
</div><div><b>
Date Posted:</b><br>
 6/15/2026<br>
</div><div><b>
Location:</b><br>
 Roosevelt Elementary School<br>
</div><div><b>
Date Available:</b><br>
 08/03/2026<br>
</div><div><b>
Closing Date:
</b><br>
 Open until filled</div><div></div><div><b><br>
Administrative Assistant II (Roosevelt Elementary)</b><br>
<b>Schedule:</b> Monday - Friday 40 hrs/wk (10 months)<br>
<b>Wage: </b>$19.13 per hour</div><div><div><div><br>
I. JOB SUMMARY</div></div><br>
<div><div>
Provide in-depth secretarial/clerical support to the principal and staff of the elementary school. Major emphasis is placed on the organization and coordination of the internal clerical office functions of the school including major responsibility for the student information system</div></div><br>
<div><div>
II. POSITION RESPONSIBILITIES</div></div><div><div><div><b><br>
Responsibilities and tasks include:</b></div><ul><li>
Provide secretarial/clerical support to the principal and school staff in the form of typing, filing, scheduling, duplication of materials, answering phones.</li><li>
Greet visitors and answer questions/concerns for the school to include functioning as a liaison between the principal and teachers, other management staff, students, parents and the general public.</li><li>
Provide community resource information.</li><li>
Maintain student records, all information required on cum files and on-line information system.</li><li>
Enroll and withdraw students; record attendance; request records for new students, update class lists</li><li>
Monthly enrollment reports to district administration</li><li>
Organize and prepare scheduling and materials for distribution for parent/teacher conferences.</li><li>
Design occasional flyers advertising special school events</li><li>
Design and develop the school's yearbook</li><li>
Maintain a high level of organization of general files for easy, accessible access.</li><li>
Assist in directing substitute teachers to appropriate classrooms, provide class schedule, collect end-of-day reports.</li><li>
Assist in maintaining record of staff absences including processing of required personnel forms.</li><li>
Assist in processing forms for staff absences; prepares staff time sheets for processing by payroll, Frontline, Skyward &amp; SmartER</li><li>
Compile information from principals and send employee evaluations to human resources.</li><li>
Any other duties assigned by the Principal</li></ul><div><b>
Other functions of the job include but are not limited to the following:</b></div><ul><li>
Assist in the health office when necessary</li><li>
Maintain office records and files</li><li>
Performs other general duties as needed or assigned to ensure smooth operation of the department</li><li>
Work in collaboration with the building administrative assistant and building principal to roll-out and support large initiatives.</li><li>
Superb communication and technology skills are highly important to the success of this position</li><li>
Flexibility for event setup, errands, ect.</li></ul></div></div><br>
<div><div>
III. CRITICAL SKILLS/EXPERTISE</div></div><br>
<div><div><b>
Physical Involvement:</b><br>
General office working conditions, primarily sitting, using close vision and talking; frequently using keyboard to input information into computer, reaching with arms and hands; occasionally presenting information to small groups and lifting up to 20 pounds.<br>
<br>
Mental Involvement:<br>
Working Conditions:<br>
Supervision:<br>
</div></div><br>
<div><div>
IV. MINIMUM QUALIFICATIONS</div></div><div><div><div><b><br>
Minimum qualifications include:</b></div><ul><li>
High school diploma or equivalent</li><li>
Extensive secretarial/clerical and computer skills including: Google Suite, Publisher, Mail Merge, Word, Access, online platforms (Sign Up Genius)</li><li>
Extensive skills in developing and maintaining record system</li><li>
Knowledge of district policies as they affect the general operation of the building</li><li>
Ability to maintain confidentiality of the materials and information disseminated daily</li><li>
Human relation strengths including helping, serving, and exchanging information</li><li>
Strong communication skills; oral and written</li><li>
Understanding of the school culture and environment, and a commitment to carrying out the vision and mission of the district</li></ul></div></div></div><div></div><div><div><div><b><br>
Mail</b></div><div><b><br>
Fax</b></div><div><b><br>
Email</b></div></div><div><div><div><b><br>
Human Resources</b></div><div><b>
Detroit Lakes Public Schools</b></div><div><b>
702 Lake Avenue</b></div><div><b>
Detroit Lakes, MN 56501</b></div></div><div><div><b><br>
Attn: Human Resources</b></div><div><b>
218-847-9273</b></div></div><div><b>
 recruiting@detlakes.k12.mn.us</b></div></div></div></div></ul></div><p></p>

Administrative Assistant II - Roosevelt Elementary

McHenry County College

<div>JOB 40 hours | Flexible schedule to meet department needs to include evenings and weekends. Additional hours beyond schedule may be required. EXAMPLE OF DUTIES Responsible for providing advanced administrative support to the Administrator, Department Chairs and faculty within the assigned College department and/or division. Provide outstanding customer service to employees, students and external customers while maintaining a smooth operation of the office. Effectively and efficiently handling a variety of administrative support duties that support the Division.<br>
<br>
<b>Departmental Specific Summary: </b>The Administrative Assistant II, Human Resources, provides essential operational and administrative support to ensure the smooth functioning of HR processes and services. This role is responsible for maintaining accurate employee data within the Colleague HRIS system, including processing new hires, terminations, transfers, and updates to employee records such as name and address changes. The position also manages financial administrative tasks, including processing invoices and credit card billing. Serving as a key point of contact, the assistant greets visitors to the HR suite, supports I-9 employment eligibility verification, and coordinates logistics for meetings by scheduling, preparing agendas, and recording notes. Additional responsibilities include submitting work orders to Facilities and IT, ordering office supplies, responding to employment verification requests, and actively monitoring and responding to inquiries in the HR inbox. This role requires strong attention to detail, organization, and customer service skills to support a responsive and efficient HR function. SUPPLEMENTAL INFORMATION
<ul><li>Associate&rsquo;s degree from a regionally accredited institution or equivalent, specialized training and/or coursework</li>
Three to five years related experience<br>
<li>
</li></ul><b>
Desired Qualifications:</b><br>
<ul><li>
Bachelor&rsquo;s degree from a regionally accredited institution</li><li>
Bilingual (Spanish/English) language skills</li></ul><br>
<b>
Skills and Specifications:</b><br>
<ul><li>
Ability to manage calendars at the director or above level</li><li>
Ability to assess situations and bring them to Dean appropriately</li><li>
Strong customer service orientation</li><li>
Technological orientation, including the ability to learn new computer applications, including College ERP</li><li>
Ability to deal with complex and/or stressful situations with relative ease and a professional demeanor</li><li>
Thorough knowledge of modern office technology and procedures</li><li>
Interest and ability to continuously improve processes</li><li>
Ability to work independently with minimal supervision and take initiative to resolve or complete duties in a timely manner</li><li>
Ability to work and communicate effectively with a wide range of co-workers, applicants, students, community members and vendors</li><li>
Ability to maintain confidentiality, discretion and integrity</li><li>
Advanced written and oral communication skills</li><li>
Proven problem-solving skills</li><li>
Ability to work efficiently, effectively and accurately with a strong sense of timeliness</li><li>
Ability to work under pressure and handle change</li><li>
Ability to handle multiple tasks and ongoing projects</li><li>
Ability to safely handle &ndash; push/pull carts up to 40 pounds (heavy books, packages, etc.) and lift up to 25 pounds unassisted</li><li>
Proficient in Microsoft Suite and internet</li><li>
Organizational and planning skills</li><li>
Detail oriented</li><li>
Excellent proofreading skills</li><li>
Strong detail, follow-through, and organizational skills</li><li>
Commitment to and respect for diversity and the MCC Behaviors of Excellence</li><li>
Commitment to the College mission, vision, and goals</li><li>
Ability to perform all of the essential functions, skills, and specifications of the position</li></ul></div>

Administrative Assistant II - Human Resources

Wentworth-Douglass Hospital

<div>Site: Wentworth-Douglass Hospital<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Full time position located at Women's Life Imaging at WDH in Somersworth, NH. The hours are 8:00am - 4:30pm with one weekday off and Saturday hours 8:00am - 4:30pm.
<br>
<br>
The Administration Assistant II is responsible for the coordination, management, import/export, tracking, and distribution of radiology imaging and reports across multiple healthcare systems and outside facilities. This role supports radiologists, physicians, surgery centers, cancer conferences, breast imaging research, and patient care operations by ensuring timely and accurate imaging availability, documentation, communication, and record maintenance.<br>
<br>
The position requires strong organizational skills, attention to detail, knowledge of medical imaging systems, excellent communication abilities, and the capacity to manage high-volume, time-sensitive workflows both independently and collaboratively.<br>
<br>
A more detailed breakdown of the position responsibilities and expectations will be provided during the interview process.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Education</b><br>
<br>
High School Diploma or Equivalent required or<br>
<br>
Trade/Technical/Vocational Diploma Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree? No<br>
<br>
<b>Experience</b><br>
<br>
administrative Assistant or Secretarial Experience 2-3 years required<br>
<br>
<b>Knowledge, Skills &amp; Abilities</b><br>
<br>
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.<br>
<br>
Proficiency in MS Office.<br>
<br>
Ability to proofread and edit written documents.<br>
<br>
Ability to use phone system.<br>
<br>
Managing one's own time and the time of others.<br>
<br>
Strong verbal &amp; written communication skills.<br>
<br>
Strong interpersonal, written and oral skills.<br>
<br>
Ability to use standard office equipment.<br>
<br>
Familiarity with medical terminology.</p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
200 Route 108<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $24.40/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1810 Wentworth-Douglass Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Wet Coast Logistics

<div><div><b>CLIENT HIGHLIGHT
</b></div><div>The Client you will be working for is a Fortune 100 Oil and Gas Company. This opportunity will give you experience in the energy sector in the United States with a company that is a globally recognized leader in energy production and one of the biggest companies in the US.
</div><div></div><div><b>LOCATION
</b></div><div>Houston, TX 77002
</div><div></div><div><b>COMPENSATION
</b></div><div>$23 - $29 per hour, full benefits offered
</div><div></div><div><b>SCHEDULE
</b></div><div>Monday - Friday // Hybrid (1-2 days remote) // 9/80 schedule
</div><div></div><div><b>CONTRACT TERM
</b></div><div>6-month contract with strong likelihood of extension based on performance and business needs
</div><div></div><div><b>POSITION OVERVIEW &ndash; </b>The Administrative Assistant will provide proactive, high-quality administrative support to one or more senior leaders with a high degree of independence, initiative, discretion, and attention to detail. Based in Houston, TX, this role manages complex calendars, travel, communications, and cross-functional coordination in a fast-paced global energy organization.
</div><div></div><div><b>RESPONSIBILITIES
</b></div><ul><li>Manage leader calendar(s) and inbox; anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
</li><li>Schedule, coordinate, and support meetings (in-person and virtual), including agendas, materials, logistics, room/technology setup, and follow-up actions.
</li><li>Manage organizational distribution lists, communications, SharePoints, seating charts, and other team management tasks.
</li><li>Coordinate complex domestic and international travel logistics, including itineraries, visas/passports as needed, and related communications.
</li><li>Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
</li><li>Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint).
</li><li>Handle highly sensitive and confidential information; maintain strict confidentiality and appropriate records management.
</li><li>Represent the leader&rsquo;s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
</li><li>Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
</li><li>Identify opportunities to improve administrative processes; apply best practices and leverage digital productivity tools to improve efficiency.
</li><li>Support the broader administrative network with a collaborative and customer service-oriented mindset.
</li></ul><div></div><div><b>PERFORMANCE MEASUREMENT
</b></div><ul><li>Leader calendars, inboxes, and scheduling conflicts are managed proactively and accurately.
</li><li>Meetings are coordinated and supported with complete materials, logistics, and follow-up actions on time.
</li><li>Expense reports are submitted accurately and in accordance with company policy within expected timelines.
</li><li>Travel itineraries and logistics are arranged completely and without disruption.
</li><li>Confidential information is handled with strict discretion and proper records management at all times.
</li><li>Administrative processes are continuously reviewed and improved using digital tools and best practices.
</li></ul><div></div><div><b>REQUIRED QUALIFICATIONS/SKILLS
</b></div><ul><li>Experience supporting multiple leaders or complex organizations.
</li><li>Familiarity with Workday, CTREX, or similar enterprise systems.
</li><li>Experience coordinating travel and expense reporting in a corporate environment.
</li><li>Strong customer service mindset and collaborative working style.
</li><li>Proficiency with Microsoft Office tools and SharePoint.
</li><li>High degree of initiative, discretion, accuracy, and attention to detail.</li></ul></div>

City Of Rocky Mount

<div>JOB <i>To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.</i><br>
<b>JOB SUMMARY</b><br>
The Administrative Assistant II coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data, and/or operations of a department; creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events; updates supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; prepares and files required metrics and regulatory reports; and serves as administrative coordinator for annual budget process. EXAMPLE OF DUTIES
<ul><li>Performs administrative and clerical functions for an individual position or a managerial group.</li><li>
May supervise the work of other office staff, seasonal and/or temporary employees as assigned, providing guidance and direction as well as scheduling and monitoring the quality of work performed.</li><li>
Performs a variety of complex, specialized administrative and clerical functions requiring the application of city and/or department policies and procedures and the exercise of standards.</li><li>
Updates master files, orders supplies and forms.</li><li>
Maintains a variety of files and records, prepares, and verifies all departmental invoices, processes bills for payment.</li><li>
Records and manages all personnel absence and vacation records.</li><li>
Ensures that office equipment is maintained properly.</li><li>
Answers incoming inquiries both written, and otherwise.</li><li>
Reviews pending correspondence, conducts analysis, takes appropriate action, and responds appropriately in a timely manner.</li><li>
Arranges and manages all inter-office schedules and appointments.</li><li>
Prepares, maintains, and files daily correspondence, reports, directives, and legal notifications.</li><li>
Assists department director in budget preparation and daily control activities.</li><li>
Collects data for the budget, checks expenses, maintains fiscal, time and personnel records for the department.</li><li>
Maintains a variety of files and records.</li><li>
Records financial transactions of the department.</li><li>
Prepares and verifies all bills, processes bills for payment and submits to director for approval.</li><li>
Allocates appropriate funds.</li><li>
Acquires and maintains records of purchase orders.</li><li>
Submits monthly report to Auditor.</li><li>
Collects all fees and processes deposits.</li><li>
Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms, prepares user policies regarding office procedures and operations for staff, writes and updates instructions, guidelines, and scheduled reports.</li><li>
Exercises confidentiality in the performance of job duties, including knowledge of the content of personnel evaluations, organizational recommendations, legal documents, contracts, and comparable highly sensitive information.</li><li>
Assures security of files.</li><li>
Composes correspondence involving application of established policies and procedures. Independently responds to correspondence of a routine nature.</li><li>
Performs a variety of secretarial duties for a department director, including arranging meetings, booking travel and accommodations, and maintaining confidential files.</li><li>
Receives, opens, logs, sorts, and distributes mail.</li><li>
Screens telephone calls and answers requests for information or routes to appropriate staff.</li><li>
Orders supplies, maintains equipment and supply inventory, arranges maintenance and/or repairs.</li><li>
Maintains calendar, schedules appointments/meetings, schedules staff development and makes necessary appointment arrangements.</li><li>
Collects, reviews, and submits employee time sheets to payroll department.</li><li>
Scans and maintins document files.</li><li>
Performs work at assigned location during specified business hours.</li><li>
 Performs related additional duties as required and assigned.</li></ul>
SUPPLEMENTAL INFORMATION <b>Knowledge, Skills, and Abilities:</b><br>
<ul><li>
Knowledge of city programs, rules, and regulations.</li><li>
Knowledge of technical legal requirements relating to the assigned department or program such as property taxes, child support, delinquent tax administration, etc.</li><li>
Knowledge of business English, composition, grammar, spelling, punctuation, and arithmetic.</li><li>
Knowledge of purchasing and payment procedures.</li><li>
Knowledge of bookkeeping and budgetary principles and practices.</li><li>
Skill in typing to complete 60 wpm accurately and the ability to take sufficient notes at a meeting to prepare and accurate record of events.</li><li>
Ability to use a variety of hardware and software including but not limited to Microsoft Word, Excel, and Publisher as well as department specific systems.</li><li>
Ability to apply new developments in office practices and remain informed on the director&rsquo;s areas of responsibility to effectively communicate with people in contact with the director.</li><li>
Ability to engage in and coordinate functions that require administrative skills, the ability to interpret and explain programs to others, and successfully achieve objectives.</li><li>
Ability to establish and maintain effective working relationships with supervising personnel, co-workers, subordinates, representatives from all levels of government, civic organizations, business professionals and the public.</li><li>
Ability to project a positive, concerned image to the public.</li><li>
Ability to communicate effectively orally and in writing, including the ability to understand and follow complex written and oral directions.</li><li>
Ability to maintain confidentially sensitive files and records.</li></ul><b>
SUPERVISORY AND MANAGEMENT RESPONSIBILITIES</b><br>
<ul><li>
None</li></ul><b>
WORK ENVIRONMENT</b><br>
<ul><li>
The work is typically performed in an office setting.</li></ul></div>

ADMINISTRATIVE ASSISTANT II( HUMAN RESOURCES)

Pathward

<div>
 We are a hybrid, remote-office company dedicated to growing our talent anywhere!
 <br/>
 <br/>
 We have onsite locations in: Sioux Falls, SD, Scottsdale, AZ, Louisville, KY, Troy, MI, Franklin, TN, Easton, PA.
 <br/>
 <br/>
 At Pathward, we take tremendous pride in our purpose to create financial inclusion for all&trade;. We are a financial empowerment company that works with innovators to increase financial availability, choice, and opportunity for all. We strive to remove barriers that traditional institutions put in the way of financial access, and promote economic mobility by providing responsible, secure, high quality financial products.
 <br/>
 <br/>
 We are a team of problem solvers and innovators who celebrate our differences and know that our unique perspectives make us stronger and well-positioned for success. We celebrate, and embrace, our team members through our
 <strong>
  *HUMBLE*HUNGRY*SMART
 </strong>
 approach, and we believe that we are strongest when we embrace the voices of our employees, customers, partners, and the communities we serve.
 <br/>
 <br/>
 <strong>
  About the Role:
  <br/>
  <br/>
 </strong>
 <strong>
  <em>
   While we support hybrid remote work, this job requires you to be onsite at our Franklin, TN location to perform the essential functions of the job.
   <br/>
   <br/>
  </em>
 </strong>
 Responsible for providing administrative support to management and/or a function.
 <br/>
 <br/>
 <strong>
  What You Will Do:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage calendars, make travel arrangements, support leadership leverage Microsoft suite of applications
  </li>
  <li>
   Respond to incoming requests and ensure that issues are resolved both promptly and thoroughly
  </li>
  <li>
   Administrative support may include scanning, faxing, copying and filing/storing documents
  </li>
  <li>
   Provides analytical and administrative support to relieve manager or team of administrative duties
  </li>
  <li>
   Executes special or continuous research and data analysis tasks
  </li>
  <li>
   Analyzes issues, determines approach and prepares report/recommendation.
  </li>
  <li>
   Interacts with other employees at all levels to gather information and coordinate activities between departments and outside parties
  </li>
  <li>
   Coordinates on-site for executives. Leads or co-leads major executive events, such as leadership summits, town halls, offsites, or board-prep cycles&mdash;ensuring high-quality logistics, communication, and deliverables.
  </li>
  <li>
   May have office management responsibilities for a site. Oversees day-to-day office operations, including space planning, supply management, vendor coordination, and administrative compliance&mdash;to create a smooth, well-run environment for associates and leaders.
  </li>
  <li>
   Other duties as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Will Need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Typically requires a minimum of two years of related experience.
  </li>
  <li>
   Experience with Microsoft applications &amp; expense management system (Concur) required
  </li>
  <li>
   High School Diploma or equivalent
  </li>
  <li>
   Organizing
  </li>
  <li>
   Communication (written &amp; verbal)
  </li>
  <li>
   Priority setting
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  The responsibilities listed above are not all inclusive and may be changed at any time.
  <br/>
  <br/>
 </em>
 Salary range: $21 hourly &ndash; $33.50 hourly
 <br/>
 <br/>
 The salary range reflects the minimum and maximum target for a new hire in this role. Individual pay within the range will be determined by multiple factors which can include but are not limited to a candidate&rsquo;s experience, qualifications, skills, and location. Your recruiter can share more about the specific salary for your location during the hiring process. Ranges may be modified in the future.
 <br/>
 <br/>
 This role is also eligible for an annual performance-based incentive opportunity. Pathward offers a comprehensive benefits package for eligible employees, including health insurance, 401(k) retirement benefits, life insurance, disability benefits, paid time off, and more.
 <br/>
 <br/>
 <strong>
  <em>
   Don&rsquo;t have everything listed under qualifications? If you&rsquo;re excited about this role but your
  </em>
 </strong>
 <strong>
  <em>
   experiences don&rsquo;t match exactly to everything in the posting, we encourage you to apply
  </em>
 </strong>
 <strong>
  <em>
   anyway. You may be just the right candidate for this or other Pathward roles. Pathward is
  </em>
 </strong>
 <strong>
  <em>
   an equal employment opportunity employer and considers candidates for roles without regard
  </em>
 </strong>
 <strong>
  <em>
   to their race, sex, national origin, ethnicity, age, disability or any other category protected by
  </em>
 </strong>
 <strong>
  <em>
   law.
   <br/>
   <br/>
  </em>
 </strong>
 <strong>
  Who we are:
  <br/>
  <br/>
 </strong>
 Our commitment to inclusion is woven into our DNA. We believe that we are strongest when we embrace the voices of our employees, customers, partners, and the communities we serve.
 <br/>
 <br/>
 We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, transgender status, pregnancy, national origin, age (age 40 and over), disability, genetic information, marital status, hair texture or hairstyle, ancestry, service in the uniformed services, protected veteran status, status as a victim of domestic violence or any other class protected by federal, state and local laws.
 <br/>
 <br/>
 Please click here to learn more about our benefits and review information about our Privacy Policy, Affirmative Action Plan and other notices. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. For assistance completing an application, please contact a Pathward People &amp; Culture Representative by emailing &ndash; careers@pathward.com
 <br/>
 <br/>
 Please click here to view Pathward's Applicant Privacy Notice.
 <br/>
 <br/>
 Applications will be accepted for a minimum of 3 days after posting, and there is no predetermined date by which applications should be submitted.
 <br/>
 <br/>
 <strong>
  Knowingly submitting false information will result in disqualification for consideration of future positions, termination of employment and forfeiture of other rights.
  <br/>
  <br/>
 </strong>
 <strong>
  Candidate Scam Warning
  <br/>
  <br/>
 </strong>
 We encourage you to be cautious of hiring scams that impersonate Pathward. Copy and paste the following URL into your browser to learn more: https://www.pathward.com/about-us/people-culture/careers/
 <br/>
 <br/>
</div>


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