administrative assistant ii

Blue Sky Innovative Solutions

<div>
 
 Blue Sky Innovative Solutions
 
 is seeking a qualified full-time temporary
 
 Administrative Assistant II
 
 for a new opportunity to support our government customer.
 
 
 
 LOCATION:
 
 Largo, MD (Fully in the office) THIS IS NOT A REMOTE POSITION
 
 
 
 SUPERVISORY RESPONSIBILITY
 
 
 
 Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
 
 
 
 POSITION DESCRIPTION
 
 - The A
 
 dministrative Assistant II
 
 provides ongoing support for County Government client.
 
 
 
 Essential Functions, Duties, And Responsibilities
 
 
 
 <ul>
 <li>
 Composes, or transcribes (from machine or rough draft), formats, types, and proofreads correspondence, memorandums and reports involving technical or medical terminology utilizing appropriate computer and software equipment for the review and signature of the Program Chief. Some of the materials typed include highly sensitive and confidential information.
 </li>
 <li>
 Receives screens and prioritizes telephone calls regarding programming matters. Evaluates citizens&rsquo; inquiries to determine the proper source of resolution and refers the citizen to that source. Take messages and ensure that Program Chief and supervisors are kept apprised of urgent matters.
 </li>
 <li>
 Receives, organizes, prioritizes, and distributes incoming correspondence to Program Chief and staff.
 </li>
 <li>
 Ensures maintenance of appropriate files and systems for administrative documents and assures ready access to information and materials. Data Entry/Reporting.
 </li>
 <li>
 Enters all animal exposure reports in an electronic system daily to record disease morbidity. Forwards all out of jurisdiction reports to the correct county.
 </li>
 <li>
 Assists with entering communicable disease reports in an electronic system as needed.
 </li>
 <li>
 Data Management
 </li>
 <li>
 Assists chief and Supervisor of EPI activities with data management for Communicable Diseases.
 </li>
 <li>
 Performs related work as assigned.
 
 
 </li>
 </ul>
 
 MINIMUM QUALIFICATIONS
 
 
 
 <ul>
 <li>
 Minimum of 2 years of working experience as a administrative assistant
 </li>
 <li>
 Proficient with Microsoft Office, specifically Outlook, Word, and Excel.
 </li>
 <li>
 Strong oral and written communication skills.
 </li>
 <li>
 Excellent organizational skills.
 </li>
 <li>
 Must be able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment.
 </li>
 <li>
 Must be able to function effectively in a busy, team-oriented environment.
 </li>
 <li>
 Office administration experience.
 </li>
 <li>
 Effective communication and leadership skills.
 </li>
 <li>
 Excellent problem-solving and analytical skills.
 
 
 </li>
 </ul>
 
 CLEARANCE
 
 
 
 <ul>
 <li>
 N/A
 
 
 </li>
 </ul>
 
 CERTIFICAITON
 
 
 
 <ul>
 <li>
 N/A
 
 
 </li>
 </ul>
 
 EDUCATION
 
 
 
 <ul>
 <li>
 High School Diploma
 
 
 </li>
 </ul>
 
 HOURS OF OPERATION
 
 
 
 The worksite location will be performed predominantly at the Government offices during core business hours of 8:00 a.m. - 6:00 p.m., Monday through Friday on a regular 40 hour per week schedule unless otherwise required by the Manager.
 
 
 
 PHYSICAL, MENTAL, AND ENVIRONMENTAL CONDITIONS
 
 
 
 Must have the use of sensory skills to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
 
 
 
 CONDITIONS OF EMPLOYMENT
 
 
 
 <ul>
 <li>
 Must be legally authorized to work in the United States of America. Sponsorship will not be a part of this contract.
 </li>
 <li>
 Must successfully complete a Blue Sky and customer background screening.
 </li>
 </ul>
</div>

Administrative Assistant II

SESI Consulting Engineers

<div>Job Title: Administrative Assistant II Department: Operations
Reports to: Director of Operations FLSA Status: Non - Exempt
Work Location: Office Employment Status: FT
Summary
The Administrative Assistant II supports various cross -functional areas like administration, operations support, reception, and facilities. This position is expected to operate with supervision from a manager. As directed, this position will require you to support other departments to fulfill the immediate requirements of the firm.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Administration, Support &amp; Office Operations:<ul><li>Oversee filing, data storage, and records management, ensuring compliance with internal policies.</li><li>Implement and maintain information systems to enhance documentation practices.</li><li>Assist in coordinating office supply ordering and inventory management, ensuring sufficient stock levels.</li><li>Contribute to executing daily operational tasks that align with firm objectives.</li><li>Support the development of processes to improve office workflows and productivity.</li></ul>
Reception &amp; Facilities:<ul><li>Provide a warm welcome to clients and visitors, ensuring a positive first impression.</li><li>Answer and manage phone calls, directing inquiries to the appropriate teams and taking messages as necessary.</li><li>Coordinate meeting room schedules and setups, including audiovisual equipment and refreshments.</li><li>Assist with facilities-related tasks, such as reporting maintenance issues and ensuring compliance with safety protocols.</li></ul>
Data and Information Management:<ul><li>Maintain data storage systems and ensure accurate and secure record-keeping.</li><li>Perform data entry for various operational reports and documents.</li><li>Assist in ensuring compliance with data protection regulations and internal policies.</li><li>Input and maintain client and vendor contracts in the database, ensuring accuracy and compliance.</li></ul>
Supervisory Responsibilities
This job has no supervisory responsibilities.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Communications &ndash; Exhibits effective listening and comprehension skills. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.
Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
Dependability - Follows instructions, responds to management direction; takes responsibility/accountability for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.
Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
Organizational Support &ndash; Follows policies and procedures; completes administrative tasks correctly and on time; supports organization&rsquo;s goals and values; supports affirmative action and respects diversity.
Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Highly organized with great attention to detail. Able to prioritize and manage time effectively. Strong communication and people skills. Must be comfortable in a fast paced, highly interactive environment. Required to effectively collaborate with internal and external departments
Education and/or Experience
Associates degree in business or related field
3 or more years of experience in a related field. Or an equivalent combination of education and experience.
Proficient with multiple software systems
Proficient in MS Word, Excel, and PowerPoint
Language Skills
Must be able to read, write, speak, and understand the English language Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
Strong computer skills including MS Office, Word, Excel, Outlook and proficient in Adobe Suite software, adaptable to new technologies etc. a must.
Valid Driver&rsquo;s License and possess reliable transportation.
Work Environment
Due to the collaborative nature of this role, it is important that this team member&rsquo;s regular working schedule aligns with the company&rsquo;s and fall within 8AM-5:30PM. There may be times where tasks fall on nights/ weekends.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position will work in a typical office environment, mostly located indoor with windows. The office contains office equipment resulting in equipment noise. This position will be working in a shared office space with other colleagues and may experience frequent interruptions, conversations, or other background noise.
Salary compensation: 50,000k- 65,000</div>

The Ohio State University

<div><div>The Department of Veterinary Clinical Sciences (VCS) is seeking an Administrative Assistant II to join our growing department and administrative team. This position will provide high-level administrative support to VCS faculty and management of other departmental needs. We strongly believe in a healthy work-life balance and have structured this position to allow for a hybrid schedule, with up to two days of teleworking per week, after completing a successful probationary period.</div><div> 
The successful candidate&rsquo;s key functions will be to provide Workday support to VCS faculty, and house officer overflow - including submissions and monitoring for approvals of requisitions, spend authorizations, expense reports, and other Workday functions, assist HR and the department chair with temporary departmental and locum appointments, assistance with faculty recruitment and faculty search processes to ensure SHIFT compliance, maintain the department website and manage other department data as needed. They will also assist with other department initiatives and needs such as managing and working with confidential information, coordination and support for departmental events, scheduling meetings(in-person or via Zoom), overseeing the scheduling of VMC conference rooms, composing both internal and external communications; along with providing Qualtrics, and Doodle Poll assistance and general administrative support for our faculty. Additional projects and duties may be assigned as the needs of the department evolve.</div><div> 
This position requires strong attention to detail, problem-solving, and the ability to effectively prioritize, organize, and execute work in a fast-paced, team-oriented environment. Strong verbal and written communication skills are imperative.</div><div> 
Collegiality, civility, mutual support, and respect for others are strongly held values in the College of Veterinary Medicine. We support diverse beliefs and the free exchange of ideas and expect that faculty, staff, and students promote these values and apply them in a professional manner in all their endeavors.</div><div> 
The Department of Veterinary Clinical Sciences supports a faculty of more than 80 clinical specialists, educators, and investigators, along with extensive training programs for professional students, interns, residents, fellows, and graduate students. The Ohio State University College of Veterinary Medicine aspires to be the model comprehensive college of veterinary medicine in the world, impacting animal and human health through innovation, collaboration, and excellence. Rooted in the foundational principles of health and wellbeing, diversity and inclusion, advancing partnerships, resource stewardship, and alignment with The Ohio State University&rsquo;s strategic plan, the College of Veterinary Medicine seeks to make a difference through six key goals outlined in the Be The Model&trade; Strategic Plan (https://vet.osu.edu/about-college/strategic-plan).</div><div> 
Requirements:</div><div>
&ldquo;Per CCS rules; 3 -5 years of administrative support in a higher education environment or office experience is preferred, experience working with confidential information, data entry and reporting, planning and/or coordinating events, website maintenance, strong written, verbal and organizational skills along with excellent attention to detail. Experience working with Excel, PowerPoint, Word, Microsoft Teams, Skype, Workday, Zoom is preferred.&rdquo;</div><div> 
This position is a 1.0 FTE, allowing 40 hours/week with full benefits.</div>
Target Salary Range: $18.37 - $23.99 per hour; commensurate with experience, internal equity, the unit&rsquo;s available budget, and the candidate&rsquo;s qualifications.
Regular 40 First Shift</div>

Palm Beach State College

<div><h1 class="jobSectionHeader">Join our team!</h1><h2 class="jobSectionHeader">
What We Offer</h2>
At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.
<h2 class="jobSectionHeader">About this role</h2>
Responsible for providing administrative support to the department. Maintains departmental files and processes purchase requests. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to students, faculty, staff, and the public.
What a day of an Administrative Assistant II looks like:
<ul><li>Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization&rsquo;s policies and operations. Schedules appointments and meetings.</li><li>
Prepares requisitions and electronic purchase orders; submits to manager for processing.</li><li>
Assists in the preparation of and may transfer budget items, as needed.</li><li>
Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.</li><li>
Sets up and organizes files and manuals and distributes as needed.</li><li>
Types and edits forms, reports, memos, and correspondences. Includes word processing.</li><li>
Designs spreadsheets, with multiple function formulas and links. Enters or edits data to existing database files.</li><li>
Responsible for loading courses into the system.</li><li>
Inputs and edits standard text for routine correspondence and reports.</li><li>
Responds to inquiries from all levels of employees or external sources regarding a variety of questions.</li><li>
Assists with the production of presentations with unique and customized formatting patterns.</li><li>
Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.</li><li>
Performs other job-related duties as assigned.</li></ul>
We&rsquo;d love to hear from you if you have the following:
Education and Experience:<ul><li>
High school diploma or GED</li><li>
One year of related experience</li></ul>
Knowledge of:<ul><li>
Microsoft Office Suite or similar applications</li></ul>
Skilled in:
<ul><li>Attention to detail while maintaining effective time and task management</li></ul>
Ability to:<ul><li>
Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service</li><li>
Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public</li></ul>
Licenses, Registration, Certifications, or Special Requirements:<ul><li>
Regular physical attendance required</li></ul>
Work Environment and Physical Demand:<ul><li>
Reach and grasp objects</li><li>
Stoop, bend, kneel, crouch, or crawl</li><li>
Use of video display terminal</li><li>
Use of manual dexterity and fine motor skills</li><li>
Communicate information orally and in writing</li><li>
Receive and understand information through oral and written communication</li><li>
Proofread and check documents for accuracy</li><li>
Work a fluctuating work schedule</li></ul><div>
This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.
The minimum base pay for this position starts at $16.51 per hour; however, the offer may vary based on the candidate&rsquo;s education and experience.
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
This position is open until filled with a first initial review of April 3, 2026.</div><h2 class="jobSectionHeader">
Wait, there is more!</h2><ul><li>
Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.</li><li>
Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.</li><li>
Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.</li><li>
Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.</li><li>
Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.</li><li>
Professional Development: Leadership programs, professional learning workshops, and more.</li><li>
Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.</li></ul><h2 class="jobSectionHeader">
READY TO APPLY? Here's your application preparation!</h2>
Please review the following information to apply for a position at Palm Beach State College:<ul><li>
Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.</li><li>
Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.</li><li>
An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.</li><li>
The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.</li></ul>
Application Deadline
This position is open until filled</div>

<div><h1 class="jobSectionHeader">Join our team!</h1><h2 class="jobSectionHeader">
What We Offer</h2>
At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.
<h2 class="jobSectionHeader">About this role</h2>
Responsible for providing administrative support to the department. Maintains departmental files and processes purchase requests. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to students, faculty, staff, and the public.
What a day of an Administrative Assistant II looks like:<ul><li>
Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization&rsquo;s policies and operations. Schedules appointments and meetings.</li><li>
Prepares requisitions and electronic purchase orders; submits to manager for processing.</li><li>
Assists in the preparation of and may transfer budget items, as needed.</li><li>
Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.</li><li>
Sets up and organizes files and manuals and distributes as needed.</li><li>
Types and edits forms, reports, memos, and correspondences. Includes word processing.</li><li>
Designs spreadsheets, with multiple function formulas and links. Enters or edits data to existing database files.</li><li>
Responsible for loading courses into the system.</li><li>
Inputs and edits standard text for routine correspondence and reports.</li><li>
Responds to inquiries from all levels of employees or external sources regarding a variety of questions.</li><li>
Assists with the production of presentations with unique and customized formatting patterns.</li><li>
Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.</li><li>
Performs other job-related duties as assigned.</li></ul><div><div><div>
We&rsquo;d love to hear from you if you have the following:</div><div> 
</div><div>Education and Experience:</div><div><ul><li>
High school diploma or GED</li></ul></div><div><ul><li>
One year of related experience</li></ul></div><div> 
Knowledge of:</div><div><ul><li>
Microsoft Office Suite or similar applications</li></ul></div><div> 
Skilled in:</div></div><div><div><ul><li>
Attention to detail while maintaining effective time and task management</li></ul></div><div> 
Ability to:</div><div><ul><li>
Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service</li></ul></div><div><ul><li>
Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public</li></ul></div><div> 
Licenses, Registration, Certifications, or Special Requirements:</div><div><ul><li>
Regular physical attendance required</li></ul><div>
Work Environment and Physical Demand:</div><div><ul><li>
Reach and grasp objects</li></ul></div><div><ul><li>
Stoop, bend, kneel, crouch, or crawl</li></ul></div><div><ul><li>
Use of video display terminal</li></ul></div><div><ul><li>
Use of manual dexterity and fine motor skills</li></ul></div><div><ul><li>
Communicate information orally and in writing</li></ul></div><div><ul><li>
Receive and understand information through oral and written communication</li></ul></div><div><ul><li>
Proofread and check documents for accuracy</li></ul></div><div><ul><li>
Work a fluctuating work schedule</li></ul></div></div><div> 
This job description is intended to be generic in nature and describe the job's essential functions. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions, and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.</div><div>
The minimum base pay for this position starts at $16.51 per hour; however, the offer may vary based on the candidate&rsquo;s education and experience.
This position is open until filled with a first initial review on April 10, 2026.</div></div></div><h2 class="jobSectionHeader"> 
Wait, there is more!</h2><ul><li>
Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.</li><li>
Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.</li><li>
Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.</li><li>
Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.</li><li>
Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.</li><li>
Professional Development: Leadership programs, professional learning workshops, and more.</li><li>
Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.</li></ul><h2 class="jobSectionHeader">
READY TO APPLY? Here's your application preparation!</h2>
Please review the following information to apply for a position at Palm Beach State College:<ul><li>
Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.</li><li>
Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.</li><li>
An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.</li><li>
The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.</li></ul>
Application Deadline
This position is open until filled</div>

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $75,000 Annual - $85,000 Annual</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The Administrative Assistant II Provides administrative support to several busy MDs within Columbia Interventional Cardiovascular Care. Position requires discretion and independent judgment. Responsibilities include but not limited to managing calendars, scheduling and coordinating meetings, planning educational programs and special events.

Responsibilities
<ul>
<li>Manages travel and meeting calendars for several extremely busy clinicians. Independently coordinates all domestic and international travel related meetings and lectures.</li>
<li>Responsible for all travel and business reimbursements for out-of-pocket expenses.</li>
<li>Schedules and coordinates internal and external meetings.</li>
<li>Maintains and tracks travel invoices and bill for any honorarium.</li>
<li>Manages and sorts electronic and paper mail.</li>
<li>Maintains all licensure and appointment paperwork. Collects and tracks CME certificates and Board Certifications and renewal deadlines.</li>
<li>Acts as one of the on-site liaisons for CRF and all related education programs and meetings.</li>
<li>Assists in coordination of meeting agenda items.</li>
<li>Maintains strong communication skills with physicians, staff and patients.</li>
<li>Adheres to policies and procedures on department dress code.</li>
<li>Conforms to all applicable HIPAA, Billing Compliance, Identity Fraud and safety guidelines.</li>
<li>Performs general support duties and other related duties as assigned or requested.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree or equivalent in education, training and experience, plus three years of experience in a clinical practice.
</li>
</ul>Preferred Qualifications
<ul>
<li>Five years of related experience preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must have excellent customer service skills in a high-pressure environment.</li>
<li>Practical knowledge of applications including MS Office software (Microsoft word, excel and Outlook)</li>
<li>Must be able to interact with all levels of staff and must have an understanding of patient&rsquo;s confidentiality.</li>
<li>Must successfully complete applicable compliance and systems training requirements.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Assistant II - Cardiology

Mount Sinai Health System

<div>Description
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations. 
Responsibilities
(in order of importance and/or frequency)

1.Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports

2.Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.

3.Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems

4.Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

5.Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.

6.Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.

7.Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.

8.Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.

9.May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.

10.May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

11.May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).

12.May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.

13.May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

14.Performs other related duties. 
Qualifications<ul>
<li>Associates degree or equivalent combination of experience (Bachelors preferred).</li>
<li>4+ years related administrative or business experience</li>
</ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Assistant II-Radiology

Search 10000+ Administrative assistant ii jobs near you this April. New roles added regularly across leading industries. Apply today.

10000 administrative assistant ii jobs Near Me

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II - Cardiology

Administrative Assistant II-Radiology