administrative assistant ii

City of Norfolk, VA

<div>
 The City of Norfolk&rsquo;s Parking Division is an enterprise fund, which falls under the Department of General Services. The Parking Division operates over 19,000 public parking spaces located in 14 garages, 10 lots and more than 500 street metered parking spaces.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 The Department of General Services is seeking Administrative Assistant II for the Parking Division. The Administrative Assistant II provides a wide range of administrative and personnel support services to ensure the efficient operation of the division. The incumbent is responsible for the timely and accurate processing of human resources activities, including recruitment, hiring, and processing payroll. The position is also responsible for processing, maintenance and integrity of data related to the management of timekeeping and absences.Essential functions include but are not limited to:
 <br/>
 <br/>
 <ul>
  <li>
   Oversees the Parking Division&rsquo;s human resource functions, maintains personnel records, prepares and processes recruitment paperwork for open positions, processes new employees, inputs and maintains employee leave records, assists with the development and implementation of policies and procedures, administers workers compensation regulations, contacts the appropriate parties, staying informed on recipient's status, assists in identifying light duty opportunities, participates in the development of training programs, relays information to employees, attends meetings and training sessions regarding benefits administration, provides benefit information to employees and coordinates open enrollment.
  </li>
  <li>
   Maintains the payroll system by creating spreadsheets and payroll schedules, entering and tracking hours worked, and tracking sick, vacation and holiday hours and advising staff on payroll questions when necessary. Manages payroll operations and resolves payroll issues.
  </li>
  <li>
   Performs financial duties by reporting statistical information, reviewing and approving refunds, verifying, recording and distributing billing invoices, preparing cash receipts, delivering checks. Provides assistance to customers by resolving billing issues, relaying information to customers and making arrangements for payments, preparing monthly revenue reports, inputting and retrieving data from accounts, developing spreadsheets to display financial information, researching data for financial reports, establishing or terminating customer accounts, verifying accuracy of entries and making adjustments, receiving, verifying, recording and reconciling revenue and cash receipts, processing payments, reconciling accounts.
  </li>
  <li>
   Manages administrative operations, conducts research and develops related correspondence, processing and maintaining records, collecting data, composing correspondence and memos, preparing and composing reports, developing special projects, preparing promotional literature and newsletters, attending meetings and taking minutes, acting as a liaison with customers, monitoring appointments and scheduling meetings, relaying information to City employees and the public, monitoring inventory, coordinating the sending of data for publication, performing/scheduling the duties of absent staff as needed and coordinating schedules.
  </li>
  <li>
   Assists with vendor contracts by providing information for renewals; oversees, updates, and maintains spending spreadsheets; periodically audit expenditures.
  </li>
  <li>
   Performs related duties by serving on committees, completing special projects, participating in marketing and promotional planning, assisting in the development of special programs, working closely with other City and State agencies, addressing problems, providing relevant information, etc.
   <br/>
   <br/>
  </li>
 </ul>
 Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
 <br/>
 <br/>
 <strong>
  Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Two years of experience in office administration.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Schedule
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Monday &ndash; Friday 8:00AM &ndash; 5:00PM
  </li>
  <li>
   40 hours per week
  </li>
  <li>
   Occasional Overtime
  </li>
 </ul>
</div>


Administrative Assistant II

Texas Health and Human Services Commission

<div></div><div><div><div><div><div>Date: Mar 19, 2026
</div></div></div></div><div><div><div><div>Location:
SAN ANTONIO, TX
</div></div></div></div><div><div><div><div><p>Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.</p><br>
<p></p>
<p><b>
Functional Title: </b>Administrative Assistant II<br>
<b>Job Title: </b>Administrative Asst II<br>
<b>Agency: </b>Health &amp; Human Services Comm<br>
<b>Department: </b>Info Technology Support<br>
<b>Posting Number: </b>15046<br>
<b>Closing Date: </b>04/02/2026<br>
<b>Posting Audience: </b>Internal and External<br>
<b>Occupational Category: </b>Computer and Mathematical<br>
<b>Salary Range: </b>$2,694.33<b> </b>- $3,946.25<br>
<b>Pay Frequency: </b>Monthly<br>
<b>Salary Group: </b>TEXAS-A-11<br>
<b>Shift: </b>Day<br>
<b>Additional Shift: </b>Days (First)<br>
<b>Telework: </b>Not Eligible for Telework<br>
<b>Travel: </b>Up to 10%<br>
<b>Regular/Temporary: </b>Regular<br>
<b>Full Time/Part Time: </b>Full time<br>
<b>FLSA Exempt/Non-Exempt:</b> Nonexempt<br>
<b>Facility Location:</b> San Antonio State Hospital<br>
<b>Job Location City:</b> SAN ANTONIO<br>
<b>Job Location Address:</b> 6711 S NEW BRAUNFELS<br>
<b>Other Locations:</b> San Antonio<br>
<b>MOS Codes:</b> 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN<br>
YN,YNS</p><div><b><br>
Brief Job Description:</b></div>
<p>
Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you! The HSCS is comprised of eleven psychiatric hospitals located throughout the state, and one residential youth center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.</p><br>
<p></p>
<p>
Administrative Assistant II - Information Management performs administrative and office support for the Information Management Department. Administrative Assistant II reports to the Director of Information Management. The Administrative Assistant provides professional, efficient, and effective support to the department; establishes and maintains department records and inventory; coordinates assigned projects; and may compile and distribute notifications as it pertains to Information Technology. Responsibilities of the Administrative Assistant include: Use of standard office software to produce and maintain documents, correspondence, spreadsheets and databases; with the management of shared Information Resources (hardware and software) used by the hospital; Facilitates new hire orientation by reviewing all onboarding documents to ensure forms are completed accurately with the employe&rsquo;s information and the generating of requests for obtaining access to all automation software used within the agency; Obtains information needed for Data line request assist with desktop\laptop setups, desktop\laptop transfers, and support of computer peripherals.</p><br>
<p>
</p><div><b>Essential Job Functions (EJFs):</b></div>
<div>
<ul><li>Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.</li></ul>
<ul><li>Facilitates new hire orientation by reviewing all onboarding documents to ensure forms are completed accurately with the employe&rsquo;s information</li></ul>
<ul><li>Manages the administrative functions and services for the information management department.</li></ul>
<ul><li>Maintains periodic review (audit) of user Local Area Network (LAN) access.</li></ul>
<ul><li>Provides group and individual user assistance on an as needed basis to resolve specific user problems.</li></ul>
<ul><li>Provides desktop support for staff using computer software. Assists in registering users in the electronic medical record (EMR) system.</li></ul>
<ul><li>Provides essential information in the use of Client Record System (CWS User roles) and Local Area Network account.</li></ul>
<ul><li>Assigns IDs, passwords and helps to reset passwords for the facilities electronic medical record (EMR) system.</li></ul>
<ul><li>Assists with the management of shared Information Resources (hardware and software) used by the hospital.</li></ul>
<ul><li>Assist in the management and inventory of facility issued cellular devices to include phones and MiFi devices.</li></ul>
<ul><li> Assists users with submitting and tracking trouble ticket requests for new computer data lines activations and computer transfers.</li></ul>
<ul><li> Monitor user trouble tickets and coordinate completion with Information Technology Department.</li></ul>
<ul><li>Assist employees, students, and volunteers with LAN Access requests form for computer access/change request for existing accounts.</li></ul>
<ul><li>Maintain and manage technical files, records, and databases according to Texas State Records Retention Schedule (RRS).</li></ul>
<ul><li>Assist in the management and inventory of the facility depot for laptops/desktops, and Computer peripherals.</li></ul>
<ul><li>Performs general office duties such as filing, answering, and routing phone calls, routing mail, and ordering and maintaining office supplies. Maintains inventory by checking stock to determine inventory level, anticipating needed supplies.</li></ul>
<ul><li>Perform related work as assigned</li></ul>
<ul><li>Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency&rsquo;s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.</li></ul></div><br>
<div></div>
<div><b>
Knowledge, Skills and Abilities (KSAs):</b></div>
<p>
1. Knowledge of office practices and administrative procedures.</p><br>
<p></p>
<p>
2. Skill in use of personal computers and software applications in a windows environment (Word, Excel, PowerPoint, Access, Outlook).</p><br>
<p></p>
<p>
3. Ability to maintain filing systems.</p><br>
<p></p>
<p>
4. Ability to handle and safeguard sensitive and confidential information.</p><br>
<p></p>
<p>
5. Ability to work independently and to exercise judgment in making administrative and technical decisions.</p><br>
<p></p>
<p>
6. Ability to develop/implement administrative procedures and to evaluate their effectiveness; and to interpret complex rules, regulations, policies and procedures.</p><br>
<p></p>
<p>
7. Ability to understand and follow verbal and written instructions.</p><br>
<p></p>
<p>
8. Ability to use oral and written communication across the organization (upward, downward and laterally).</p><br>
<p></p>
<p>
9. Ability to effectively communicate, both written and verbal. Evidence of multi-department support is preferred.</p><br>
<p></p>
<p>
10.Ability to establish and maintain effective working relationships with supervisor, team members, and other department coworkers and agency personnel.</p><br>
<div>
</div><div><b>Registrations, Licensure Requirements or Certifications:</b></div><br>
<div></div>
<div>
None</div><br>
<div></div>
<div><b>
Initial Screening Criteria:</b></div><br>
<div></div>
<p>
1. Preferred one year experience in administrative support work.</p>
<p>
2. Experience in MS Office Suite.</p><br>
<div></div>
<div><b>
Additional Information:</b></div><br>
<div></div>
<div>
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.</div><br>
<div></div>
<div>
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.</div><br>
<div></div>
<div>
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.</div><br>
<div></div>
<div>
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.</div><p>
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.</p><br>
<p></p>
<p><b>
Active Duty, Military, Reservists, Guardsmen, and Veterans</b>:</p>
<p>
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor&rsquo;s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.</p><br>
<p></p>
<p><b>
ADA Accommodations:</b></p>
<p>
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.</p><br>
<p></p>
<p><b>
Pre-Employment Checks and Work Eligibility:</b></p>
<p>
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.</p><br>
<p></p>
<p>
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form</p>
<p><b>
Telework Disclaimer:</b></p>
<p>
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.</p><br>
</div></div></div></div><p><br>
<b>Nearest Major Market: </b>San Antonio</p></div>

<div><div><p>DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world&rsquo;s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.</p></div><div><div>
The core responsibilities of this role include: Order Fulfillment as an Order Picker and Packer - to include cross-trained skills across multiple departments<br>
<ul><li>inbound, outbound, auto store, domestic and international shipping, receiving.</li></ul></div></div><div><ul><li>Preparing product for safe shipment and verifying accuracy utilizing computer, shipping label and/or packing list.</li><li>Bilingual Spanish Preferred</li></ul></div><div><p>
Position: Administrative Assistant II<br>
Shift: 1st shift, 9:00AM - 7:30PM, Monday - Wednesday, Sunday<br>
Pay: $21.00 per hour</p></div><div><p>
In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:?</p></div><div><p>
A minimum of 6 months experience in the following:</p></div><div><ul><li>
Screening and directing telephone calls promptly and accurately.</li><li>
Operating computers using Microsoft Office applications and other specialized software programs.</li><li>
Conducting inventories, placing orders, and maintaining organized filing systems.</li><li>
Collaborating with HR to coordinate events, prepare giveaways, and support engagement activities.</li><li>
Welcoming new hires and assisting with onboarding processes.</li><li>
Experience processing payroll/review timecards in UKG Platforms (Kronos)</li><li>
Performing additional administrative and operational tasks as assigned.</li><li>
Must be able to safely lift and carry up to 50 pounds throughout the shift.</li></ul></div><div><div>
Be part of the world&rsquo;s largest logistics company! =DHL Supply Chain has been certified as a Great Place to Work&reg; in the US and Canada! Our excellent benefits packages includes:<br>
<ul><li>Affordable medical, dental, and vision coverage available beginning on your 30th day</li><li>PTO program for all associates, including paid holidays and vacation</li><li>401(k) with generous company match</li><li>Tuition reimbursement program</li><li>Excellent training and career advancement opportunities</li></ul></div></div><div><p>
Grow your skills. Shape your world</p></div><p><b><br>
Role Purpose</b>:</p><p></p><p><br>
Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.</p><p></p><p><b><br>
Key Accountabilities</b>:</p><br>
<p></p><ul><li>
Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.</li><li>
Provide information to callers, requiring detailed knowledge of the managers area of responsibility and general knowledge of company policies, practices and operations.</li><li>
Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)</li><li>
Maintain departmental records and prepare reports.</li><li>
Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.</li><li>
Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.</li><li>
Follow up on all assignments delegated to subordinate managers as to status, completion, etc.</li><li>
Maintain administrative filing system including items that are confidential.</li><li>
Process weekly payroll records.</li><li>
Serve as central communication point for associates.</li><li>
Operate office equipment including fax, copier, printer, and binding machines.</li><li>
Perform additional duties as assigned.</li></ul><p></p><p><b><br>
Required Education and Experience</b>:</p><br>
<p></p><ul><li>
Two years related experience</li><li>
High School Diploma or Equivalent, preferred</li></ul><p></p><p><br>
Our Organization is an equal opportunity employer.</p><p>
#LI-DNP</p><br>
<br>
Brand: DHL
<br>
Address: 1001 Innovation Rd Rantoul, IL - 61866
<br>
Property Description: 5670 - Rantoul IL MWRC
<br>
Property Number: 5670</div>

Abbott

<div><p>Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.</p><p><b>
Administrative Assistant II</b></p><p></p><p><b>
Working at Abbott</b></p><p>
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You&rsquo;ll also have access to:</p><ul><li><p>
Career development with an international company where you can grow the career you dream of.</p></li><li><p>
Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.</p></li><li><p>
An excellent retirement savings plan with a high employer contribution</p></li><li><p>
Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor&rsquo;s degree.</p></li><li><p>
A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.</p></li><li><p>
A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.</p></li></ul><p></p><p><b>
The Opportunity
</b></p><p>This position works out of our S<b>anta Clara, CA </b>or <b>Plymouth, MN</b> location in our Structural Heart Division. In Abbott&rsquo;s Structural Heart (SH) business, our business purpose is to restore health and improve quality of life by designing and providing device and management solutions for treating structural heart disease.</p><p></p><p>
As the <b>Administrative Assistant,</b> you will provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide backup support to higher-level management as needed.</p><p></p><p><b>
What You&rsquo;ll Work On</b></p><ul><li>
Manage correspondence and schedule couriers, Webex (Zoom) meetings; mobile phone setups, acting as a liaison for remote access issues.</li><li>
Support for tracking budget expenditures.</li><li>
Compliance with applicable Corporate and Divisional Policies and procedures.</li><li>
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).</li><li>
Order business cards, stationery, and departmental office supplies.</li><li>
Use intermediate to advanced software skills to perform work assigned.</li><li>
Use and understands Microsoft Office Suite, Microsoft Teams, Microsoft Power Apps and other business-specific software, including the Corporate Travel Web site, and Workday (employee performance management systems).</li><li>
Coordinate new employee office set-ups and onboarding.</li></ul><p></p><p><b>
Core Job Responsibilities</b></p><ul><li>
Consistently interacts with high-level leadership.</li><li>
Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.</li><li>
Exhibits extraordinary attention to detail, critical thinking, adaptability and integrity.</li><li>
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.</li><li>
Proactively identifies and resolves scheduling conflicts.</li><li>
Adheres to processes and guidelines</li><li>
Coordinates new employee office set-up and onboarding</li><li>
May train/coordinate work for new administrative assistants</li><li>
Follows onboarding procedures</li><li>
Strong executive presence, interacts with high level leadership daily</li><li>
Consistently handles confidential or business sensitive information</li><li>
Organizes events focused on physicians</li><li>
Organizes hospital and physician meeting with proper documentation</li><li>
Helps manage process for physician contracts.</li></ul><p></p><p><b>
Required Qualifications</b></p><ul><li>
High school diploma or equivalent</li><li>
5+ years of experience or equivalent</li><li>
Operates independently and works on their own initiative.</li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li>
Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook required. Microsoft Power Apps knowledge preferred.</li><li>
Knowledge of organizing and properly documenting Physician expenses and interactions (Sunshine act)</li></ul><p></p><p><b>
Apply Now</b></p><ul><li><p><b>
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: </b>www.abbottbenefits.com</p></li><li><p>
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.</p></li><li><p>
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott, and on Twitter @AbbottNews.</p></li></ul><p><br>
The base pay for this position is $27.35 &ndash; $54.75 per hour. In specific locations, the pay range may vary from the range posted.</p></div>

University of Maryland Baltimore County

<div></div><div><div><b>Job no:</b> 495197<br>
<b>Work type:</b> Staff Full-time<br>
<b>Location:</b> UMBC Campus<br>
<b>Categories:</b> Administrative/Clerical Support<br>
</div>
<div><div><div><div><div><b>Department:</b></div>
<div>
<p>Dean of Students, Student Engagement and Belonging</p>
<p>
https://campuslife.umbc.edu/</p></div><br>
</div><br>
<div><div><b>Position Overview:</b></div>
<div>
<p>The Administrative Assistant II provides essential administrative and operational support to the Student Engagement and Belonging departments within the Dean of Students office. This role coordinates travel and purchasing, manages scheduling and communications, and assists with programming, events, and special projects that support student organizations and campus initiatives. The position also serves as a key point of contact for students, families, faculty, and staff, handling sensitive information with professionalism and discretion while helping ensure the smooth daily operation of the office.</p></div><br>
</div><br>
<div><div><b>Why Work at UMBC?</b></div>
<div>
<p>UMBC offers competitive compensation. This role starts at $$23.35/hour and has 14 days of vacation as well as winter break, spring break, and personal days for regular full-time roles. Tuition remission is also available.</p>
<p>
What is it like to work at UMBC? Check out Glassdoor or Indeed.<br>
For 16 years in a row UMBC has been recognized as a Great College to Work For!</p></div><br>
</div><br>
<div><div><b>Telework:</b></div>
<div>
<p>A hybrid telework schedule may be available.</p></div><br>
</div><br>
<div><div><b>Responsibilities:</b></div>
<div><ul><li>Utilize university travel and procurement systems, state purchasing card (p-card), and departmental card (d-card) to: Make travel arrangements and prepare appropriate travel forms for professional staff and student leaders in the Engagement and Belonging departments. Process procurement requests, including invoices, purchase orders and departmental fund transfers. Manage budget and reconciliation of travel and procurement activities.</li>
<li>Receive and review incoming correspondence and information, including phone calls, emails, and visitors. Provides timely response to general inquiries.</li>
<li>Provide back-up support as needed to the other administrative assistants in the Dean of Students portfolio.</li>
<li>Assist with the management of University System of Maryland Foundation (USMF) accounts and reimbursement processes for student organizations and professional staff.
</li><li>Assist with scheduling department meetings, retreats, etc.</li>
<li>Serve as an office designee for myUMBC and office administrative calendar.
</li><li>Collaborate with DOS and campus partners to plan and coordinate campus programs. Manage logistics, including room reservations, set-up arrangements, equipment, catering, ordering related supplies, contracting, and event materials.</li>
<li>Oversee office operations; ensure equipment, materials, digital storage, and space are available and used efficiently and effectively.
</li></ul></div></div><br>
<div><div><b>Required Minimum Qualifications:</b></div>
<div><ul><li>High School Diploma or GED</li>
<li>3 years experience providing administrative support</li>
</ul>
<p>Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.</p>
<p>
Working knowledge of and skill in the use of computer programs, including Microsoft suite, Google suite, WebEx Teams, and BOX. Skill in composing a variety of correspondence; operating office equipment; managing filing systems; gathering and summarizing information; maintaining confidentiality; handling sensitive matters with discretion and tact; interacting with students, families, public, faculty, and staff with courtesy and effectiveness; planning, organizing, prioritizing, and executing complicated and continuing assignments without instruction. Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions; to project a professional and positive image of the office and institution; to make effective oral presentations; to keep an individual's dignity central in all interactions.</p></div><br>
</div><br>
<div><div><b>Preferred Qualifications:</b></div>
<div>
<p>Working knowledge and experience with PeopleSoft. Supervisory experience with students or other employees. Knowledge of USM policies and procedures and the institution&rsquo;s purpose, goals, and procedures.<br>
</p></div></div><br>
<div><div><b>Background Screening Statement:</b></div>
<div>
<p>A background check will be required.</p></div><br>
</div><br>
<div><div><b>Special Instructions to Applicants:</b></div>
<div>
<p>Upload a cover letter and a resume.<br>
</p></div></div><br>
<div><div><b>Closing Date:</b></div> <div>Open Until Filled</div>
</div><br>
<div><div><b>Benefits:</b></div>
<div>
<p>UMBC offers a rich benefits package, including the following for <b>nonexempt regular</b> employees.</p>
<p>
Generous Leave which includes accruing the following for full time positions:</p>
<ul>
<li>14 Days of Annual Leave (increases with years of service)</li>
<li>15 Days of Sick Leave
</li><li>15 Holidays</li>
<li>3 Personal Days</li>
</ul>
<p>Tuition Remission:</p>
<ul>
<li>8 credit hours per semester</li>
<li>Tuition remission at UMBC for eligible dependents after two years of FT employment</li>
</ul>
<p>Additional Benefits:</p>
<ul>
<li>Life and disability insurance</li>
<li>Retirement/Pension plan</li>
<li>Professional development opportunities</li>
<li>Wellness opportunities</li>
<li>&amp; Much more</li>
</ul>
<p>Contingent II positions may include benefits.</p>
<p>
Benefits offered align with type (Regular, Contingent II, etc.) of position.</p></div><br>
</div><br>
<div><div><b>Salary:</b></div>
<div>
<p>Pay Range 09 (minimum: $23.35/hour - maximum: $29.68/hour based on the University System of Maryland (USM) Pay Program.</p>
<p>
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.</p>
<p>
The above salary range represents the University&rsquo;s good faith and reasonable estimate of the range of possible compensation at the time of posting.</p></div><br>
</div><br>
<div><div><b>Hours:</b></div> <div>Full-time</div>
</div><br>
<div><div><b>Type:</b></div> <div>Regular</div>
</div><br>
<div><div><b>FLSA Status:</b></div> <div>Nonexempt</div>
</div><br>
 <div><div><b>Equal Opportunity Statement:</b></div> <div>UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.</div>
</div><br>
<div><div><b>Title IX:</b></div> <div>As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.<br>
</div></div><br>
<div><div><p><b>Accommodation:</b></p></div><div><br>
<p>
If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.</p></div><br>
</div><br>
<div><div><b>Work Authorization</b></div> <div>As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.</div>
</div><br>
</div></div></div><p><b>Advertised:</b> Mar 19 2026 09:00 Eastern Daylight Time<br>
<b>Applications close:</b> Open Until Filled</p></div><p></p>

Patterson Companies

<div><p><b>Patterson isn't just a place to work, it's a partner that cares about your success.</b></p><p></p><p>
One of the distinguishing marks of our company is the talented people who embrace the people-first, always advancing, and results-driven culture. Professional growth abounds in this motivating environment. We value the diverse talents and experiences our employees bring to Patterson and believe that they build a stronger and successful organization.</p><p></p><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><p>
We Are Patterson! Patterson Companies, Inc. is focused on providing the best products, technologies, services and business solutions to the animal and oral health markets. The Administrative Assistant II supports the business unit by providing administrative services to assigned manager(s) and/or multiple departments. They might be called upon to provide receptionist duties.</p><p></p><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2><p>
To perform this job successfully, an employee must be able to perform each essential function satisfactorily, with or without reasonable accommodation. To request a reasonable accommodation, notify Human Resources or the manager who oversees the position.</p><ul><li><p>
Receives and, handles communication within department(s) promptly and courteously</p></li><li><p>
Maintains strong organizational skills to facilitate the efficient retrieval of material and can provide quality assurance for work of others</p></li><li><p>
Data Entry duties</p></li><li><p>
Handles travel arrangements</p></li><li><p>
Performs receptionist duties</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Job Qualifications</b></h2><p><b>
Required Qualifications</b></p><ul><li><p>
High School Diploma or GED or equivalent experience and at least two (2) years of relevant job experience</p></li><li><p>
Solid verbal and written communications skills, personal skills and ability to understand, follow the directions and manage multiple deadlines and projects</p></li><li><p>
Strong working knowledge in preparing reports, presentation materials, scheduling meetings</p></li><li><p>
Proficient and accurate keyboarding skills</p></li><li><p>
Experience with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily</p></li><li><p>
Phone Communication: Ability to answer, screen, and route incoming calls professionally, take detailed messages, and handle customer inquiries, often acting as the first point of contact.</p></li><li><p>
Mail &amp; Correspondence: Proficient in opening, sorting, scanning, and distributing mail, as well as managing courier shipments and sending correspondence.</p></li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li><p>
Associates degree in office administration preferred</p></li></ul><h2 class="jobSectionHeader"><b>
Working Conditions</b></h2><p><b>
Physical Demands</b></p><ul><li><p>
Ability to sit or stand while operating office equipment, such as a computer or telephone for 6-8 hours per day</p></li><li><p>
Ability to work in an office environment either onsite or remotely</p></li><li><p>
Operating a computer or other office device up to 8 hours per day</p></li><li><p>
Position involves frequent communication with customers, inside staff, etc. and requires ability to understand and effectively exchange accurate information</p></li></ul><p></p><p><b>
Environmental Factors</b></p><p>
This position is in an office environment in which team members occupy desks in assigned areas or at meeting/collaboration spaces within the building. The building&rsquo;s primary work areas consist of desks, chairs, computers and other office equipment and devices for professional services.</p><p></p><p><b>
Travel and On-Call</b></p><p>
This position may require limited travel within local areas of support.</p><p>
What's In It For You:</p><p>
We provide competitive benefits, unique incentive programs and rewards for our eligible employees:</p><ul><li><p>
Full Medical, Dental, and Vision benefits and an integrated Wellness Program</p></li><li><p>
401(k) Match Retirement Savings Plan</p></li><li><p>
Paid Time Off (PTO)</p></li><li><p>
Holiday Pay &amp; Floating Holidays</p></li><li><p>
Volunteer Time Off (VTO)</p></li><li><p>
Educational Assistance Program</p></li><li><p>
Full Paid Parental and Adoption Leave</p></li><li><p>
LifeWorks (Employee Assistance Program)</p></li><li><p>
Patterson Perks Program</p></li></ul><p></p><p>
The potential compensation range for this role is below. The final offer amount could exceed this range, based on various factors such as candidate location (geographical labor market), experience, and skills.
</p><p></p>$20.91 - $27.16<p></p><h2 class="jobSectionHeader"><b>
EEO Statement</b></h2><p>
Patterson provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or other related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.</p></div>

<div><p>Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.</p><div><p><b>
Working at Abbott</b></p><p>
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You&rsquo;ll also have access to:</p><ul><li><p>
Career development with an international company where you can grow the career of which you dream.</p></li><li><p>
Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.</p></li><li><p>
An excellent retirement savings plan with high employer contribution</p></li><li><p>
Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor&rsquo;s degree.</p></li><li><p>
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.</p></li><li><p>
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.</p></li></ul><p></p><p><b>
The Opportunity
</b></p><p></p><p><b>The Administrative Assistant position is an onsite role, and will be based in Austin, TX.</b> This role will complete special assignments and projects as required to enable efficient departmental operations. This individual will interact with key internal and external stakeholders so a high level of professionalism is required. This position supports a Divisional Vice President in our Cardiac Rhythm Management division.</p><p></p><p>
As a global leader in Cardiac Rhythm Technologies, we focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.</p><p></p><p><b>
What You&rsquo;ll Work On</b></p><ul><li><p>
Responsibilities include all administrative functions of the department: Answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.</p></li><li><p>
May include some support for tracking budget expenditures.</p></li><li><p>
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.</p></li><li><p>
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).</p></li><li><p>
Orders business cards and stationery.</p></li><li><p>
Uses basic to intermediate software skills to perform work as assigned.</p></li><li><p>
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding.</p></li><li><p>
May train/coordinate work for new administrative assistants.</p></li><li><p>
Frequently interacts with high-level executives.</p></li><li><p>
Basic to intermediate knowledge and understanding of business processes and requirements.</p></li><li><p>
Frequently handles confidential or business-sensitive information.</p></li><li><p>
Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.</p></li><li><p>
Proactively identifies and resolves scheduling conflicts.</p></li><li><p>
May be the primary point of contact for manager&rsquo;s schedule.</p></li></ul><p></p><p><b>
Required Qualifications</b></p><ul><li><p>
High School Diploma / GED</p></li><li><p>
An equivalent combination of education and work experience. Some college preferred.</p></li><li><p>
Minimum 3 years of previous admin experience or equivalent.</p></li><li><p>
Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio, and Lotus Notes or Outlook.</p></li></ul><p></p><p><b>
Apply Now</b></p><p><b>
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: </b>www.abbottbenefits.com</p><p>
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.</p><p>
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.</p></div><p></p><p><br>
The base pay for this position is $22.45 &ndash; $44.85 per hour. In specific locations, the pay range may vary from the range posted.</p></div>

Search 10000+ Administrative assistant ii jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 administrative assistant ii jobs Near Me

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II