administrative assistant iii

DFW International Airport

<div><p><b>Job Overview</b></p><p>
GENERAL SUMMARY</p><p></p><p>
Under general direction, provides administrative support to a department Vice President or Assistant Vice President. Exercises initiative, independent judgment and discretion in screening calls, greets and escorts visitors, and corresponds to written and oral requests for information. Coordinates projects, events and/or meetings, composes and types correspondence [confidential in nature], researches and compiles data and prepares various reports</p><p></p><p>
PRINCIPAL DUTIES AND RESPONSIBILITIES</p><p></p><ul><li>
Represents the department with professional presence and a proactive approach, fostering teamwork and collaboration, while anticipating internal and external customer needs.</li><li>
Performs a variety of department project initiatives not limited to office tasks with an ability to multi-task effectively, supporting department leadership team in administrative details.</li><li>
Provides administrative support, including taking incoming phone calls, making travel arrangements and expense reports, responding to requests, completing routine purchase requests and maintaining Vice President and Assistant Vice President&rsquo;s personal calendar.</li><li>
Participates in administrative and management staff meetings and attends other meetings and seminars; may maintain appointment schedules and arrange for meeting locations.</li><li>
Compiles and distributes meeting minutes with strong organizational skills and ability to monitor details for future tasks to keep leadership team current on next business meeting initiatives.</li><li>
Coordinates the day-to-day administrative and project activities for the department; reviews internal procedures and recommends changes; takes initiative in adapting and applying procedures to address unusual situations.</li><li>
Assists with special projects by researching and compiling data and preparing reports.</li><li>
May supervise, train, counsel and evaluate administrative staff engaged in performing a broad range of duties in support of professional staff and the department; may coordinate administrative support assignments by distributing and monitoring work flow.</li><li>
May participate in preparing budgets and maintaining budget accounts; ensures the maintenance of records in support of budget administration.</li></ul><p></p><p>
ADMINISTRATIVE ASSISTANT III 2016</p><p></p><p>
MINIMUM REQUIREMENTS</p><p></p><ul><li>Completion of high school education.</li><li>Three to four (3-4) years of progressively administrative experience, supporting Senior-level Executive.</li><li>Any equivalent combination of education and/or experience may be substituted for the above.</li></ul><p></p><p>
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES</p><p></p><ul><li>Knowledge of modern office and administrative practices and procedures.</li><li>Knowledge of proper English grammar, sentence construction, spelling and business vocabulary.</li><li>Knowledge of business mathematics.</li><li>Skill in the operation of modern office equipment, including word processing and spreadsheet software. Proficiency in Microsoft Office Suite, Visio, Outlook.</li><li>Ability to perform intermediate mathematical calculations involving fractions, decimals and percentages.</li><li>Ability to compose and edit non-routine correspondence, statistics and reports and maintain accurate documentation, using good business vocabulary and proper grammar and construction.</li><li>Ability to communicate clearly and effectively, both orally and in writing.</li><li>Ability to receive and process information of a sensitive or confidential nature with discretion, tact and diplomacy.</li><li>Ability to coordinate work activities with staff in other sections in order to accomplish assignments within pre-established time limits.</li><li>Ability to train, organize, assign, supervise and evaluate the performance of others.</li></ul><p></p><p>
SPECIAL REQUIREMENTS</p><p></p><ul><li>Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements in Chapter 49 of the Code of Federal Regulations Part 1500 et al., and DFW Airport&rsquo;s Airport Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon each badge renewal.</li></ul><p></p><p>
DESIRABLE</p><p></p><ul><li>Bachelor&rsquo;s degree.</li><li>Certified Administrative Professional [CAP] certification.</li><li>Project Management certification.</li></ul><p></p><p>
EFFORTS</p><p></p><ul><li>Works in an office environment.</li><li>Sits for extended periods of time.</li><li>Uses keyboard devices and a computer monitor.</li><li>Uses near-visual acuity in proofreading typed assignments.</li><li>Exchanges information by telephone, computer, in person and in writing.</li><li>Uses reasoning in problem solving and analysis.</li></ul><p><b>
About Us</b></p><p></p><p>
We are Dallas Fort Worth International (DFW) Airport-one of the most successful airports in the world by any definition. We are recognized for our innovation, leadership, drive for excellence and talented employees.</p><p>
Our success is made possible because of the diverse talents of over 2,100 employees who champion our mission of providing an exceptional airport experience to our customers and connect our community to the world. We are looking for the best talent to join us and help reimagine what an airport can be.</p><p>
Bring your talents to DFW. Live and work with purpose.</p></div>

Administrative Assistant III

ALEUT FEDERAL LLC

<div><p>At Aleut Federal, we believe the company and its mission is just as important as the job you are applying for. Aleut Federal is an Alaskan Native-owned enterprise that aims to support our &ldquo;Shareholders,&rdquo; the Unangax, the indigenous people of the Aleutian Islands of Alaska. People are, at the core, the core of everything we do. We support our shareholders by providing excellent service and quality results to our clients and the various branches of the federal government. We engage in local markets, so community service is embedded in our process.</p>
<p>
Our culture nurtures the strength of our workforce through mentorship and coaching, providing opportunities for growth and competitive benefits. We support and encourage diversity, inclusion, and accountability at every level.</p>
<p>
The Aleut Federal motto is &ldquo;We are One&rdquo; because we truly believe that with one heart, one mind, and one purpose, we can accomplish our mission and be an organization anyone would be proud to be a part of.</p>
<p><b>
Administrative Assistant III </b><b>Job Summary:</b><b> </b>Provide clerical and administrative assistance to the project, and other duties as assigned.</p>
<p><b>
Essential Job Functions:</b></p>
<ul>
<li>Provides a variety of administrative and clerical duties related to the operation of the office.</li>
<li>Plans and coordinates administrative duties and functions. Prepares correspondence for signature in response to routine inquiries.</li>
<li>Ensures quality of output following established practices and published regulations and procedure manuals.</li>
<li>Ensures correct grammar, spelling, punctuation, and format.</li>
<li>Organizes work to effectively manage workload; recommends solutions to increase office efficiency and initiates improvements. Schedules travel and accommodations.</li>
<li>Review established formats and procedures and make recommendations to update administrative or procedural notices or instructions. Requests and compiles input ensuring completeness and correctness of data. Maintains appointment calendar and schedule.</li>
<li>Maintains and administers all file and filing systems.</li>
<li>Receive and properly handle all telephone callers.</li>
<li>Improves processes, systems, and practices.</li>
<li>Properly handles all mail, packages, shipments, etc.</li>
</ul>
<p><b>Qualifications:</b></p>
<p>
Must possess a strong knowledge of business and an excellent command of the English language, both verbal and written. Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment. A high level of interpersonal skills is required to handle sensitive and confidential situations. A professional appearance and telephone manner is necessary. Must have strong attention to detail in written communication, report preparation, scheduling, data preparation, and proofing materials.</p>
<p><b>
Education:</b></p>
<ul>
<li>High School Graduate or GED</li>
</ul>
<p><b>Work Experience:</b></p>
<ul>
<li>Three years of previous administrative or related experience.</li>
</ul>
<p><b>Knowledge, Skills, Abilities:</b></p>
<ul>
<li>Strong knowledge of computer software for word processing and spreadsheets is required.</li>
</ul>
<p><b>Physical Demands:</b></p>
<ul>
<li>General office demands. Must have the ability to maintain assigned work hours. Must have sufficient endurance to perform tasks over long periods.</li>
</ul>
<p><b>Work Environment:</b></p>
<ul>
<li>General office demands.</li>
</ul>
<p><b>Salary: $37.50/hr.</b></p>
<p><b>
We will accept applications for this position until 05/30/26 at 11:59p PST or until the role is filled.</b></p>
<p><b>
Aleut offers the following benefits to eligible employees:</b></p>
<ul>
<li>Health insurance</li>
<li>Dental/Vision insurance</li>
<li>Paid Time Off</li>
<li>Short- and Long-Term Disability</li>
<li>Life insurance</li>
<li>401k and match</li>
</ul>
<p>At Aleut, our culture thrives on diversity, inclusion, and collaboration. By integrating diverse perspectives, we open up new possibilities, foster innovation, and fully harness our team's potential. We are committed to creating an environment where every employee feels valued, included, and inspired to grow and find purpose. Join us and be part of a culture that celebrates differences and belonging for everyone, without regard to race, color, religion or belief, national, social, or ethnic origin, sex, pregnancy, marital status, age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, or past or present military service. We welcome everyone as they are!</p>
<p>
#ALS</p></div>

Commerce Bank

<div><p><b>About Working at Commerce</b></p><p></p><p>
Building a career here is more than just steps on a ladder. It&rsquo;s about helping people find financial safety and success, helping businesses thrive, and making sure people and their money are taken care of. And our commitment doesn&rsquo;t stop there. Our culture is about our people, the ones in our communities and the ones that work with us.
</p><p></p><p>Here, you&rsquo;ll find opportunities to grow and learn, to connect with others, and build relationships with the people around you. You&rsquo;ll have the space and resources to grow into the best version of yourself. Because our number one investment is you.</p><p></p><p>
Creating an award-winning culture doesn't come easy. And after 160 years, we know Commerce Bank is only at its best when our people are. If this sounds interesting to you, keep reading and let&rsquo;s talk.</p><p></p><p><b><br>
Compensation Range</b></p>
Hourly: $26.70 - $31.50 (Amount based on relevant experience, skills, and competencies.)<p></p><p><b>
About This Job</b></p><p></p><p>
The main purpose of this job is to provide general administrative support to one or more individuals at supervisory to middle level management.</p><p></p><p><b>
Essential Functions
</b></p><ul><li><p>Compose correspondence of a highly confidential and complex nature; use a high level of tact &amp; integrity due to frequent senior level contacts; exercise considerable independent judgment</p></li><li><p>
Provide indirect supervision to lower level clerical employees and/or act as a lead to lower level clerical employees on projects</p></li><li><p>
Prepare pre-call agendas for meetings including presentations and compilation of necessary information</p></li><li><p>
Perform a wide range of advanced administrative support duties of highly responsible, complex, confidential nature; support individuals at a senior, executive level</p></li><li><p>
Keep organized department records and ensure departmental efficiencies</p></li><li><p>
Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.</p></li><li><p>
Create, maintain and edit documents, spreadsheets, files, and presentations</p></li><li><p>
Prepare routine correspondence and correspondence of a more confidential and complex nature</p></li><li><p>
Schedule appointments, screen phone calls, take messages and make travel arrangements</p></li><li><p>
Regular communication and interaction with customers and team members</p></li><li><p>
Manage and maintain accounts and internal databases containing confidential information and analyze complex information requests</p></li><li><p>
Coordinate activities and complete special projects</p></li><li><p>
Perform administrative duties, including; greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies coordinating with facilities manager</p></li><li><p>
Perform other duties as assigned</p></li></ul><p></p><p><b>
Knowledge Skills &amp; Abilities Required</b></p><ul><li><p>
Strong knowledge of standard office management equipment, systems and procedures</p></li><li><p>
Strong informal leadership skills</p></li><li><p>
Exercise independent judgment and take action under minimal supervision</p></li><li><p>
Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities</p></li><li><p>
Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills</p></li><li><p>
Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values</p></li><li><p>
Intermediate level proficiency with Microsoft Word, Excel and Outlook</p></li></ul><p></p><p><b>
Education &amp; Experience</b></p><ul><li><p>
High School Diploma or equivalent combination of education and experience required, Associate&rsquo;s degree preferred</p></li><li><p>
4+ years related experience in an office environment required</p></li><li><p>
2+ years work experience in a financial institution highly preferred</p></li></ul><p></p><p>
***For individuals applying, assigned and/or hired to work in areas with pay transparency requirements, Commerce is required by law to include a reasonable estimate of the compensation range for some roles. This compensation range is for the Administrative Assistant III job and contemplates a wide range of factors that are considered in making compensation decisions, including but not limited to location, skill sets, education, relevant experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for any applicable differentials (geographic, bilingual, or shift) that could be associated with the position or where it is filled. At Commerce, compensation decisions are dependent on the facts and circumstances of each situation. A reasonable estimate of the current base pay is $26.70 to $31.50 per hour.</p><p></p><p>
#LI-LT1</p><p></p><p>
The candidate selected for this position may be eligible for the following employment benefits: employer sponsored health, dental, and vision insurance, 401(k), life insurance, paid vacation, and paid personal time. In addition, we offer career development, education assistance, and voluntary supplemental benefits.</p><p></p>
Location: 8000 Forsyth Blvd, Clayton, Missouri 63105<p></p><p>
Time Type:</p>
Full time</div>

Fairfax County

JOB
<br>Are you looking for an enriching opportunity to help to transform the life and health of our community? Then look no further, come join the Fairfax County Health Department team and use your skills and abilities to “Protect, promote and improve the health and quality of life for all who live, work and play in our community."If you are interested in joining a team of exceptional services, our team is ready to connect with you! We are looking for a dedicated and effective Administrative Assistant III. This position provides comprehensive administrative support to the Division of Environmental Health and plays a key role in processing applications through the electronic permitting Planning and Land Use System (PLUS). Responsibilities include scheduling inspections, preparing and distributing correspondence, reports, and meeting materials. The role also provides frontline customer service by answering calls and responding to public inquiries. Additional duties include preparing daily financial reconciliations reports, processing P-Card transactions and responding to Freedom of Information Act (FOIA) requests. This position helps onboard and train new staff and serves as a backup to Administrative Assistant V. Working closely with a team of administrative professionals, this position ensures seamless support across Environmental Health Programs.Note: The assigned functional areas of this position are general administrative support, office administration, receptionist/public contact, and/or information systems/software.
<br><br>
EXAMPLE OF DUTIES
<br>(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)General Financial DutiesUses spreadsheets or databases to organize information and produce standard reports;Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;May approve some disbursement forms;Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;Explains fiscal rules and procedures to employees to ensure uniform application.Fiscal AdministrationSets up accounts through corporate systems;Reconciles ledgers;Prepares status reports;Gathers data for use by others in preparing budget;Prepares transfer vouchers and interfund billing;Monitors external accounts for discrepancies.AccountingPrepares wide variety of accounting forms;Reconciles daily receipts or accounts receivable/payable;Identifies discrepancies and makes corrections;Collects required documents;Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.PurchasingVerifies requests for goods and services against county contracts and funding sources;Orders goods or services and follows up/resolves discrepancies and ensures delivery;Authorizes requests for goods and services in corporate systems;Ensures appropriate routing and approval of purchase requests.Scheduling & Coordinating for OthersMaintains calendar(s);Schedules meetings;Makes and cancels appointments;Schedules rooms for classes, meetings, conferences, etc.;Coordinates audiovisual, training equipment, refreshment requests;Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.CommunicationComposes routine correspondence on behalf of the executive/work unit head.Office ManagementProvides administrative support and implements procedures;May supervise others;Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;Trains and orients new employees;Provides and explains relevant policies and procedures.General AdministrativeComposes routine correspondence on behalf of the executive/work unit head.Receptionist/Public ContactSchedule appointments;Explains departmental policy/procedure but does not interpret them;Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations.Word Processing/TypingKeys/types complex documents (e.g., technical);Proofs spelling and grammar;Uses multiple software packages to prepare equations, statistics, tables and/or presentations;Compiles reports from edited drafts;Uses macros and templates developed by others.Information Systems/SoftwarePerforms data entry with some knowledge of department/work unit/program;Manipulates screens for additional entries;Generates routine reports;Creates simple spreadsheets;Maintains databases.ReportsCompiles routine factual/numerical reports using readily available information.PayrollProcesses pay adjustments;Transmits on-line T&As;Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries;Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips);Trains new employees on how to do on-line time.PersonnelPrepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs);Provides basic new employee benefits information;Explains routine personnel policies and procedures;Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management;Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms).
<br><br>
SUPPLEMENTAL INFORMATION
<br><b>MINIMUM QUALIFICATIONS:</b> Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") High school graduation and two years of experience providing administrative support in the assigned functional area(s).CERTIFICATES AND LICENSES REQUIRED: CPR certification (Required within 60 days of hire).AED certification (Required within 60 days of hire).NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer. This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.) PREFERRED QUALIFICATIONS: Three or more years of experience providing administrative support in a fast-paced office environment.Knowledge of environmental health administrative policies and procedures related to permitting and inspections.Experience working with Planning and Land Use System (PLUS) or another electronic permitting system.Three or more years of experience with report generation and sorting data for reporting.Experience and knowledge of financial processes such as daily reconciliation of financial reports, procurement practices, P-Card transactions, financial policies, and procedures.Proficiency in the use of Microsoft Office 365 applications.Two or more years of experience serving in a lead or back-up capacity to a higher-level administrative role.FOIA processing and records management experience.PHYSICAL REQUIREMENTS: Job is generally sedentary in nature, and requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; may be required to lift or carry up to 25 lbs. as required for the position. Uses hands to grasp, handle, or feel. Visual acuity is required to read data from paper and on a computer monitor or other electronic device; ability to operate keyboard driven equipment and computer and use of touchscreen. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Generally, works in an office environment and may occasionally be required to perform job duties outside of the typical office setting. Ability to drive a motor vehicle. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise.Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.#LI-KA1

Fairfax County Government

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$45,255.39 - $75,424.96 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>FAIRFAX (FJ56), VA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>FT Hourly W BN</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>26-00579</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Health Department</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>04/11/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>4/17/2026 11:59 PM Eastern</div>
</div></div><div><div><div><b>Pay Grade</b></div>
</div><div><div>S15</div>
</div></div></div><div><div><div><div><b>Posting Type</b></div>
</div><div><div>Open to General Public</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Announcement</b></h2></div>
<div><p>Are you looking for an enriching opportunity to help to transform the life and health of our community? Then look no further, come join the Fairfax County Health Department team and use your skills and abilities to &ldquo;Protect, promote and improve the health and quality of life for all who live, work and play in our community.&quot;<br>
<br>
If you are interested in joining a team of exceptional services, our team is ready to connect with you! We are looking for a dedicated and effective Administrative Assistant III. This position provides comprehensive administrative support to the Division of Environmental Health and plays a key role in processing applications through the electronic permitting Planning and Land Use System (PLUS). Responsibilities include scheduling inspections, preparing and distributing correspondence, reports, and meeting materials. The role also provides frontline customer service by answering calls and responding to public inquiries. Additional duties include preparing daily financial reconciliations reports, processing P-Card transactions and responding to Freedom of Information Act (FOIA) requests. This position helps onboard and train new staff and serves as a backup to Administrative Assistant V. Working closely with a team of administrative professionals, this position ensures seamless support across Environmental Health Programs.<br>
<br>
<b>Note:</b> The assigned functional areas of this position are general administrative support, office administration, receptionist/public contact, and/or information systems/software.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Illustrative Duties</b></h2></div>
<div><p><i>(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)</i><br>
<br>
<i>General Financial Duties</i></p><ul><li>
Uses spreadsheets or databases to organize information and produce standard reports;</li><li>
Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;</li><li>
May approve some disbursement forms;</li><li>
Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;</li><li>
Explains fiscal rules and procedures to employees to ensure uniform application.</li></ul><i>
Fiscal Administration</i><ul><li>
Sets up accounts through corporate systems;</li><li>
Reconciles ledgers;</li><li>
Prepares status reports;</li><li>
Gathers data for use by others in preparing budget;</li><li>
Prepares transfer vouchers and interfund billing;</li><li>
Monitors external accounts for discrepancies.</li></ul><i>
Accounting</i><ul><li>
Prepares wide variety of accounting forms;</li><li>
Reconciles daily receipts or accounts receivable/payable;</li><li>
Identifies discrepancies and makes corrections;</li><li>
Collects required documents;</li><li>
Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.</li></ul><i>
Purchasing</i><ul><li>
Verifies requests for goods and services against county contracts and funding sources;</li><li>
Orders goods or services and follows up/resolves discrepancies and ensures delivery;</li><li>
Authorizes requests for goods and services in corporate systems;</li><li>
Ensures appropriate routing and approval of purchase requests.</li></ul><i>
Scheduling &amp; Coordinating for Others</i><ul><li>
Maintains calendar(s);</li><li>
Schedules meetings;</li><li>
Makes and cancels appointments;</li><li>
Schedules rooms for classes, meetings, conferences, etc.;</li><li>
Coordinates audiovisual, training equipment, refreshment requests;</li><li>
Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.</li></ul><i>
Communication</i><ul><li>
Composes routine correspondence on behalf of the executive/work unit head.</li></ul><i>
Office Management</i><ul><li>
Provides administrative support and implements procedures;</li><li>
May supervise others;</li><li>
Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;</li><li>
Trains and orients new employees;</li><li>
Provides and explains relevant policies and procedures.</li></ul><i>
General Administrative</i><ul><li>
Composes routine correspondence on behalf of the executive/work unit head.</li></ul><i>
Receptionist/Public Contact</i><ul><li>
Schedule appointments;</li><li>
Explains departmental policy/procedure but does not interpret them;</li><li>
Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations.</li></ul><i>
Word Processing/Typing</i><ul><li>
Keys/types complex documents (e.g., technical);</li><li>
Proofs spelling and grammar;</li><li>
Uses multiple software packages to prepare equations, statistics, tables and/or presentations;</li><li>
Compiles reports from edited drafts;</li><li>
Uses macros and templates developed by others.</li></ul><i>
Information Systems/Software</i><ul><li>
Performs data entry with some knowledge of department/work unit/program;</li><li>
Manipulates screens for additional entries;</li><li>
Generates routine reports;</li><li>
Creates simple spreadsheets;</li><li>
Maintains databases.</li></ul><i>
Reports</i><ul><li>
Compiles routine factual/numerical reports using readily available information.</li></ul><i>
Payroll</i><ul><li>
Processes pay adjustments;</li><li>
Transmits on-line T&amp;As;</li><li>
Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries;</li><li>
Performs payroll functions (e.g., internal collection of time sheets, verify T&amp;A entries, verify leave slips);</li><li>
Trains new employees on how to do on-line time.</li></ul><i>
Personnel</i><ul><li>
Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs);</li><li>
Provides basic new employee benefits information;</li><li>
Explains routine personnel policies and procedures;</li><li>
Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management;</li><li>
Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms).</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Employment Standards</b></h2></div>
<div><p><b>MINIMUM QUALIFICATIONS:</b><br>
Any combination of education, experience, and training equivalent to the following:<i> (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for &quot;Any combination, experience, and training equivalent to&quot;)</i><br>
High school graduation and two years of experience providing administrative support in the assigned functional area(s).<br>
<br>
<b>CERTIFICATES AND LICENSES REQUIRED:</b></p><ul><li>
CPR certification (Required within 60 days of hire).</li><li>
AED certification (Required within 60 days of hire).</li></ul><br>
<b>
NECESSARY SPECIAL REQUIREMENTS:</b><br>
The appointee to this position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer.<br>
<br>
This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)<br>
<br>
<b>PREFERRED QUALIFICATIONS:</b><ul><li>
Three or more years of experience providing administrative support in a fast-paced office environment.</li><li>
Knowledge of environmental health administrative policies and procedures related to permitting and inspections.</li><li>
Experience working with Planning and Land Use System (PLUS) or another electronic permitting system.</li><li>
Three or more years of experience with report generation and sorting data for reporting.</li><li>
Experience and knowledge of financial processes such as daily reconciliation of financial reports, procurement practices, P-Card transactions, financial policies, and procedures.</li><li>
Proficiency in the use of Microsoft Office 365 applications.</li><li>
Two or more years of experience serving in a lead or back-up capacity to a higher-level administrative role.</li>
FOIA processing and records management experience.<br>
<li>
</li></ul><b>
PHYSICAL REQUIREMENTS:</b><br>
Job is generally sedentary in nature, and requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; may be required to lift or carry up to 25 lbs. as required for the position. Uses hands to grasp, handle, or feel. Visual acuity is required to read data from paper and on a computer monitor or other electronic device; ability to operate keyboard driven equipment and computer and use of touchscreen. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Generally, works in an office environment and may occasionally be required to perform job duties outside of the typical office setting. Ability to drive a motor vehicle. All duties performed with or without reasonable accommodations.<br>
<br>
<b>SELECTION PROCEDURE:</b><br>
Panel interview and may include exercise.<br>
<br>
Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity.<br>
<br>
<b>Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.</b><br>
<br>
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.<br>
<br>
#LI-KA1</div></div></div><p></p>

Panasonic

<div>Overview:
<p><b>
Administrative Assistant III</b></p>
Responsibilities:
<div><p><b>
Who We Are:</b></p><p>
Ever wonder who brings the entertainment to your flights? Panasonic Avionics Corporation is #1 in the industry for delivering inflight products such as movies, games, WiFi, and now Bluetooth headphone connectivity!</p></div><div><p>
How exciting would it be to be a part of the innovation that goes into creating technology that delights millions of people in an industry that&rsquo;s here to stay! With our company&rsquo;s history spanning over 40 years, you will have stability, career growth opportunities, and will work with the brightest minds in the industry. And we are committed to a diverse and inclusive culture that will help our organization thrive! We seek diversity in many areas such as background, culture, gender, ways of thinking, skills and more.</p><p>
If you want to learn more about us visit us at www.panasonic.aero</p></div><div><p>
And for a full listing of open job opportunities go to www.panasonic.aero/join-us/</p><p><b>
The Position:</b></p><p>
Provides specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes data analysis tasks, coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Maintains department files and schedules meetings, and may manage calendar for executive levels and ensure timely response to meeting requests and messages. Work is generally of a confidential nature.<br>
<b>Administrative Activities</b></p><ul><li>
Provides specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.</li><li>
Executes data analysis tasks.</li><li>
Coordinates activities between departments and outside parties.</li><li>
Maintains department files and schedules meetings.</li><li>
May manage calendar for executive levels and ensure timely response to meeting requests and messages.</li></ul><p><b>
Project Related Activities + Site Related Activities</b></p><ul><li>
Performs various cost control functions and assist on special projects. Activities include preparation, analysis, and processing of data and reports required for general budget administration and project scheduling.</li><li>
Creates productivity statistics based on key business drivers and partners with Management information to develop appropriate reporting.</li><li>
General Office: Managing office equipment, facility cleanliness, vendor relations (e.g. pantry suppliers, janitorial staff)</li><li>
Operational Support: Ordering office supplies, managing inventory, handling general reception duties for Visitors/Executives/Customers, filing and tracking facility related tickets.</li><li>
Financial Recordkeeping and Expense Management: Assisting team with Purchase Requests (PR&rsquo;s), filing Credit card and P-Card receipts, Managing Amazon purchases etc.</li><li>
Pantry Management: Pantry inventory and supplies, Party supplies, Order Catering etc.</li></ul><p><b>
Reporting/Documentation Related Activities</b></p><ul><li>
Contacts company personnel at all organizational levels to gather information and prepare reports.</li><li>
Generate status charts and reports for various departments as needed.</li><li>
Based on specific business requirements, develops various analysis reports for Senior Management to assess current/historical trends and the potential impact on future profitability.</li><li>
Compile and prepare financial data used in management presentations. Perform variance analysis and &quot;Actual to Plan Reporting&quot;.</li><li>
Any other duties a required.</li></ul><div><p>
The wage range of $27.88 - $47.12 is just one component of Panasonic&rsquo;s total package. Actual compensation varies depending on the individual&rsquo;s knowledge, skills, experience, and location. This role may be eligible for discretionary bonuses and incentives (please also ensure to include a full list of &ldquo;other forms of compensation&rdquo; applicable to any posting too, and this would include GEB, NQDC, commissions, profit-sharing, as just some illustrative examples). The minimum hourly wage for this role will be the greater of the posted range, or minimum wage for the location where the employee will be working, subject to local minimum wage requirements.</p><p><b>
What We&rsquo;re Looking For:</b></p></div><ul><li>
High School diploma or equivalent Internationally recognized qualification.</li><li>
6+ years of related experience.</li><li>
Expert level of skills in the use of MS office suite of software applications i.e. Excel, Word, and PowerPoint.</li><li>
Experience with Oracle systems and expertise in creating and managing Purchase Requisitions, is a plus.</li><li>
Possess the mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings.</li><li>
Ability to lift and carry materials weighing up to 10 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.</li><li>
Excellent communicate skills, in English, both in writing and verbally to all levels of the organization as well as external customers.</li><li>
Ability to be discreet with confidential matters and maintain compliance with Panasonic&rsquo;s corporate security policy (ISM).</li><li>
Ability to greet visitors and conduct business by phone and E-mail in a friendly, professional manner.</li><li>
Ability to quickly, easily, and without delay, travel between various buildings within the Panasonic Avionics Corporation campus.</li><li>
Demonstrated professionalism and ability to protect controlled information.<br>
Practiced ability to analyze and resolve problems, organize own work, coordinate projects, multi-task and set priorities.</li><li>
Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.</li><li>
Normally receives little instruction on daily work, general instructions on newly introduced assignments.</li><li>
Willingness to support other departments as needed.</li></ul><p><b>
Working Conditions/Environment:</b></p><ul><li>
Primarily work in office setting indoors at desk.</li></ul><div><div><p><b>
Our Principles:</b></p></div><div><p>
Contribution to Society | Fairness &amp; Honesty | Cooperation &amp; Team Spirit | Untiring Effort for Improvement | Courtesy &amp; Humility | Adaptability | Gratitude</p><p><b>
What We Offer</b></p><p>
At Panasonic Avionics Corporation we realize the most important aspects in leading our industry are the bright minds behind everything we do. We are proud to offer our employees a highly competitive, comprehensive and flexible benefits program.</p></div><div><ul><li>
Paid time off: Exempt Salaried employees receive flexible paid time off. This means that there is no fixed number, range, or limit to the amount of Personal and Vacation Days that may be taken for exempt employees. Non-exempt hourly employees accrue 14 vacation days per year + 7 sick days + 3 personal days. Accrual rate increases with tenure. All employees receive 11 company paid holidays per year. We also close our offices at the corporate level in the U.S. between Christmas and New Year. For operational positions that are expected to work on holidays, we provide additional compensation for hours worked.</li><li>
Health Insurance: Medical insurance offerings from Aetna and Kaiser (CA &amp;HI). Options for Employee Only, Employee + Spouse/Domestic Partner, Employee + Children, or Family. Dental PPO and DMO options &amp; Vision insurance through EyeMed or VSP.</li><li>
Voluntary Benefits &ndash; Life, accident, critical illness, disability, legal, identity theft, and pet insurance.</li><li>
Health Management and Wellbeing Programs &ndash; Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources. Available to eligible employees starting the first day of the month following your start date. Eligibility for each benefit may vary based on employment status, location, and length of service.</li><li>
401K with 50% match on up to 8% contribution, full vested from day 1.</li><li>
Educational Assistance &ndash; Tuition reimbursement for job-related courses.</li><li>
Washington residents only are eligible for: Washington&rsquo;s Family and Medical Leave program and Washington&rsquo;s Paid Sick Leave program.</li></ul></div></div><div><p>
We understand that your career search may look different than others and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience. If you are actively looking or starting to explore new opportunities, send us your application</p></div><p></p><div><p><br>
Panasonic is proud to be an Equal Opportunity/Affirmative Action employer. We are committed to a workplace that genuinely fosters inclusion and belonging. Fairness and Honesty have been part of our core values for more than 100 years and we are proud of our diverse culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law or company policy. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation. Pre-employment drug testing is required for safety sensitive positions or as may otherwise be required by contract or law. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. Thank you for your interest in Panasonic Avionics Corporate.</p><p>
#LI-VE1</p><p>
#LI-TA1</p><p>
#LI-Hybrid</p></div></div></div>

Pima County

<div><h1 class="jobSectionHeader"><b>Job Description Summary
</b></h1>Department - Transportation
<h1 class="jobSectionHeader"><b>Job Description
</b></h1><p><b>Job Type: Classified
</b></p><p></p><div><p><b>Job Classification: 5838 - Administrative Assistant III
</b></p></div><p></p><div><p><b>Salary Grade: </b><b>4
</b></p><p></p><p><b>Pay Range
</b></p><p><b>Hiring Range: $19.16 - $22.51 Per Hour
</b></p><p><b>Pay Range: $19.16 - $25.86 Per Hour
</b></p><p></p><p><b>Range Explanation:<br>
</b><br>
</p><ul><li><p>Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
</p></li><li><p>Pay Range is the entire compensation range for the position.
</p></li></ul></div><p></p><p>The Community Relations section of the Department of Transportation is looking for a flexible and driven individual to join our team. As the Administrative Assistant III responsibilities will include acting as a liaison between the department and the public, administrative duties, and receptionist backup. If you find satisfaction interacting with constituents, delivering outstanding customer service, and feeling a sense of achievement at the end of your workday, we invite you to apply for this opportunity.
</p><p></p><p>The Administrative Assistant III works as an administrative assistant and backup for the front desk and supports department operations by handling public inquiries and by inputting and researching their requests. Further duties include data entry, updating digital records, and managing electronic files. Additionally, this position involves clerical responsibilities such as overseeing specialized tasks like drafting and formatting documents as required.
</p><p></p><p>The ideal applicant will possess strong written and verbal communication abilities. This role offers a diverse range of job responsibilities and opportunities for learning and advancement within the department. Work assignments may differ based on the department's requirements and will be conveyed to the successful candidate by the supervisor.
</p><p></p><p><b>Essential Functions:<br>
</b></p><p><br>
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department&rsquo;s need and will be communicated to the applicant or incumbent by the supervisor.
</p><p></p><ul><li><p>Answers general procedural questions from the public concerning specialized documents;
</p></li><li><p>Provides detailed information in response to queries concerning unit operations;
</p></li><li><p>Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data;
</p></li><li><p>Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems;
</p></li><li><p>Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges;
</p></li><li><p>Researches manual and automated systems to gather or verify data needed for processing activities;
</p></li><li><p>Creates and maintains spreadsheets and databases using packaged software;
</p></li><li><p>Assigns and reviews the work of staff performing typing, filing and other routine clerical activities;
</p></li><li><p>Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;
</p></li><li><p>Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts;
</p></li><li><p>Establishes, posts, and maintains manual and automated bookkeeping systems;
</p></li><li><p>Verifies fees for permits of services, receives payments, and issues receipts;
</p></li><li><p>Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation;
</p></li><li><p>Contacts debtors to collect accounts receivable and monitors payment arrangements;
</p></li><li><p>Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic;
</p></li><li><p>Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process;
</p></li><li><p>Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services.<br>
</p></li></ul><p><br>
<b>Minimum Qualifications:
</b></p><p></p><p><b>Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.
</b></p><p></p><p><b>(Relevant experience and/or education from an accredited college or university may be substituted.)
</b></p><p></p><p><b>OR:
</b></p><p></p><p><b>One year with Pima County in an Administrative Assistant II position.
</b></p><p></p><p><b>Qualifying education and experience must be clearly documented in the &quot;Education&quot; and &quot;Work Experience&quot; sections of the application. Do not substitute a resume for your application or write &quot;see resume&quot; on your application.
</b></p><p></p><p><b>Preferred Qualifications </b><b>: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
</b></p><p></p><div><ul><li><p>Minimum four (4) years experience working in administrative tasks providing support to a department or specialized program and providing customer service in person, via email, or telephone.
</p></li><li><p>Minimum three (3) years experience with Microsoft Office Suite programs to include Excel, Word and Outlook, as well as data management systems or other specialized databases.
</p></li><li><p>Minimum two (2) years experience coordinating schedules, departmental calendars, appointments, and meetings.
</p></li><li><p>Minimum two (2) years experience providing professional level verbal and written communications to include preparing routine correspondence, memoranda, and special reports.
</p></li></ul><p></p><p><b>S </b><b>election Proce </b><b>dure </b><b>:
</b><br>
<b>Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
</b></p><p></p><p><b>Supplemental Information:<br>
</b></p></div><p></p><div><p>Licenses and Certificates : <b>Valid driver license is required at time of application. </b>Valid <b>AZ </b>driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant&rsquo;s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services&rsquo; review and approval of the candidate&rsquo;s driving record.<br>
</p></div><p><br>
Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.<br>
</p><p></p><div><p>Physical/Sensory Requirements : Physical and sensory abilities will be determined by position.<br>
</p></div><p></p><div><p>Working Conditions : Working conditions will be determined by the position.
</p></div><p></p><div><p>EEO Information : <b>Pima County Government is an Equal Employment Opportunity employer. </b>We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.</p></div></div>

Administrative Assistant III - Transportation

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Administrative Assistant III - Transportation