administrative assistant iii

Allstate Insurance

<div><p>At Allstate, great things happen when our people work together to protect families and their belongings from life&rsquo;s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers&rsquo; evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.</p><p></p><p><b>
Job Description</b></p>
The Legal Administrative Assistant III provides administrative and operational support for Client Legal Services attorneys under general attorney supervision. This role supports insurance defense litigation matters by entering and managing case-related data, including pleadings, motions, and correspondence related to trial, arbitration, and mediation. The assistant is responsible for calendar management, scheduling litigation events, e-filing, and supporting case workflows that require accuracy, adaptability, and strong external communication.<p></p><p><b>
Key Responsibilities</b></p><ul><li><p>
Monitor and maintain compliance within Team Connect (Litigation Management System)</p></li><li><p>
Enter, update, and manage case data, including pleadings, motions, discovery, trial, arbitration, and mediation correspondence</p></li><li><p>
Manage calendars and coordinate scheduling for hearings, depositions, mediations, and related litigation events</p></li><li><p>
Prepare, track, and maintain files and documentation in accordance with established procedures</p></li><li><p>
Communicate clearly and professionally with internal partners and external contacts to support case progression</p></li><li><p>
Make basic case support decisions within defined guidelines and under attorney supervision</p></li><li><p>
Manage competing priorities and adjust to changing workflows in a litigation environment</p></li><li><p>
Handle sensitive and confidential information with discretion</p></li><li><p>
Perform tasks accurately, efficiently, and within required timelines</p></li></ul><p><b><br>
Experience</b></p><ul><li><p>
Administrative experience in a legal, insurance, or professional services environment, preferably supporting insurance defense litigation</p></li><li><p>
Experience supporting litigation activities, including scheduling and case coordination</p></li><li><p>
Working knowledge of legal terminology, civil litigation processes, and case management systems required</p></li><li><p>
Familiarity with various Maryland courts and local procedures required</p></li><li><p>
Court approval experience and knowledge of the Maryland court system considered a strong plus</p></li><li><p>
2-3 years of experience</p></li></ul><p><b><br>
Location</b></p><ul><li><p>
This role is based in or near Maryland</p></li><li><p>
Candidates must be able to attend additional in-office meetings as business needs require</p></li></ul><p><b><br>
Explore the Benefits of Joining Allstate&rsquo;s Client Legal Services</b></p><ul><li><p><b>
Exceptional Work-Life Balance:</b> At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.</p></li><li><p>
Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our diverse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.</p></li><li><p><b>
Direct Client Collaboration:</b> Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.</p></li><li><p><b>
Strategic Influence and Impact:</b> As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.</p></li><li><p><b>
Diverse Legal Challenges:</b> In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This diversity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.</p></li><li><p><b>
Professional Growth Opportunities:</b> With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.</p></li></ul><p><i><br>
Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs.</i></p><p><i>
When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.</i></p><p></p><p>
#LI - EA1</p><p></p><p><b>
Skills</b></p>
Arbitration, Calendar Management, Case Management, Case Management Software, Civil Litigation, Compliance Monitoring, Court Filings, Deadline Management, Defense Litigation, E-File, Legal Document Preparation, Legal Reasoning, Prioritization, Trial Preparation<p></p><p><b>
Compensation</b></p>
Compensation offered for this role is 20.77 - 32.67 per hour and is based on experience and qualifications.<p></p><p>
The candidate(s) offered this position will be required to submit to a background investigation.</p><p></p><p><b><br>
Joining our team isn&rsquo;t just a job &mdash; it&rsquo;s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger &ndash; a winning team making a meaningful impact.</b></p><p></p><p>
Allstate generally does not sponsor individuals for employment-based visas for this position.</p><p></p><p>
Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.</p><p></p><p>
For jobs in San Francisco, please click &ldquo;here&rdquo; for information regarding the San Francisco Fair Chance Ordinance.</p><p><br>
For jobs in Los Angeles, please click &ldquo;here&rdquo; for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.</p><p></p><p>
To view the &ldquo;EEO Know Your Rights&rdquo; poster click &ldquo;here&rdquo;. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs.</p><p></p><p>
To view the FMLA poster, click &ldquo;here&rdquo;. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.</p><p></p><p>
It is the Company&rsquo;s policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee&rsquo;s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.</p><p></p><p><br>
Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs.</p><p></p><p><br>
When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.</p></div>

Legal Administrative Assistant III - Maryland (Remote)

University of Central Oklahoma

<div><div><div><b>Position Classification:</b></div></div><div><div>
Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO?
</div></div><div><div>The hourly rate is $15.63 which translates to $32,510.40 per year.</div></div><div><div><b>
General Schedule:</b></div></div><div><div>
The general schedule for this position is 40 hours a week, Monday through Friday, 8:00 a.m. to 5:00 p.m.</div></div><div><div><b>
Position Overview:</b></div></div><div><div>
Provide secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.</div></div><div><div><b>
Department Specific Essential Job Functions:
</b></div></div><ul><li><div>Prepares correspondence, reports/memos, schedule appointments.</div></li><li><div>
Assists front desk staff with greeting all visitors and handles incoming calls to the office.</div></li><li><div>
Prepares requisitions and purchase orders.</div></li><li><div>
Monitors and reconciles department budget.</div></li><li><div>
Assists the Financial Manager in preparing monthly budget updates for management with forecasting measures.</div></li><li><div>
Responsible for UCO Purchasing Card, including reconciliation of monthly purchases and record keeping of receipts and invoices.
</div></li><li><div>Orders and maintains record of supplies and equipment for the department, with appropriate forecasting measures to maintain good accounting standing.</div></li><li><div>
Assists with travel expense requests through university travel software system.
</div></li><li><div>Assist with departmental event planning, including transporting, setting up, and breaking down materials and supplies.</div></li><li><div>
Will receive training to become a DSO - a Designated School Official - in order to facilitate the processing of international student document requests.
</div></li><li><div>Assists the Executive Director of Global Affairs as needed.</div></li></ul><div><div>
The duties listed in the job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.</div></div><div><div><b>
Qualifications Required:
</b></div></div><div><div>General education or vocational training and 4+ years&rsquo; relevant experience or equivalent combination of education and experience.</div></div><div><div>
Must have a valid driver's license, clean driving record, and be able to operate a typical motor vehicle.</div></div><div><div><b>
Qualifications Preferred:
</b></div></div><ul><li><div>Three or more years&rsquo; experience in an office setting.
</div></li><li><div>Work experience in a higher education setting preferred.</div></li><li><div>
Three to four years' experience in customer service, office management, bookkeeping or financial tracking.</div></li><li><div>
Experience with these computer programs: Microsoft Office 365, Banner, Paycom, Concur (travel software).</div></li><li><div>
Knowledge or some experience with international students or international groups helpful.</div></li></ul><div><div><b>
Knowledge/Skills/Abilities</b></div></div><ul><li><div>
Excellent written and verbal communication, interpersonal and organizational skills.</div></li><li><div>
Ability to multitask, prioritize responsibilities, exercise sound judgment, maintain confidentiality and pay close attention to detail.</div></li><li><div>
Ability to provide warm and caring professional service-oriented support to individuals from diverse backgrounds and educational levels.</div></li><li><div>
Ability to work collaboratively with others, build positive team relationships, and maintain professionalism in busy or high-pressure environments.
</div></li><li><div>Self-motivated with the ability to work independently, follow directives, and effectively synthesize information.</div></li><li><div>
Strong proofreading and editing skills.</div></li><li><div>
Working knowledge of office procedures, practices and standard office equipment.</div></li><li><div>
Proficiency with computers and Microsoft applications, including Word and Excel.</div></li><li><div>
Ability to exercise discretion, initiative, and independent judgement while interacting effectively with individuals at all organizational levels.</div></li><li><div>
Knowledge of or ability to learn university policies, procedures, departments, and colleges.</div></li></ul><div><div><b>
Will this employee supervise others?</b></div></div><div><div>
No</div></div><div><div><b>
Physical Demands:</b></div></div><div><div>
Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.</div></div></div>

Administrative Assistant III

Endeavor Health

<div><p><b>Hourly Pay Range:</b></p>
$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.<p></p><p><b>
Position Highlights:</b></p><ul><li>
Position: Administrative Assistant III</li><li>
Location: Glenbrook Hospital</li><li>
Full Time/Part Time: Full-Time</li><li>
Hours: Monday-Friday: 8:00AM-4:30PM</li><li>
Required Travel: Travel based on department need</li></ul><p><b><br>
A Brief Overview:</b><br>
The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.<br>
<br>
<b>What you will do:</b></p><ul><li>
Serve as Administrative Assistant III for the Division Chief of the Cardiovascular Institute</li><li>
Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.</li><li>
Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.</li><li>
Draft, edit, and proofread executive-level emails, memos, reports, and other documents.</li><li>
Ensure all communication is professional and reflects the executive team's voice and objectives.</li><li>
Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.</li><li>
Generate and compile reports, data analyses, and presentations for executive decision-making.</li><li>
Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.</li><li>
Process invoices, monitor spending, and reconcile financial statements for the executive team.</li><li>
Oversee office operations and supplies, ensuring smooth day-to-day functioning.</li><li>
Provide guidance and support to lower-level administrative staff, fostering professional growth.</li><li>
Assist in the onboarding of new administrative team members and contribute to their training.</li><li>
Handle sensitive and confidential information with the utmost discretion and professionalism.</li></ul><p><b><br>
What you will need:</b></p><ul><li>
Bachelors Degree Preferred</li><li>
3 Years Administrative experience, preferably in a healthcare or hospital setting is required.</li></ul><p></p><p><b>
Benefits:</b></p><ul><li>
Career Pathways to Promote Professional Growth and Development</li><li>
Various Medical, Dental, and Vision options</li><li>
Tuition Reimbursement</li><li>
Free Parking at designated locations</li><li>
Wellness Program Savings Plan</li><li>
Health Savings Account Options</li><li>
Retirement Options with Company Match</li><li>
Paid Time Off</li><li>
Community Involvement Opportunities</li></ul><p></p><p>
Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals &ndash; Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) &ndash; all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.</p><p></p><p>
When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.</p><p></p><p>
Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to &ldquo;help everyone in our communities be their best&rdquo;.</p><p></p><p>
Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.</p><p></p><p>
At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging&mdash;each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.</p><p></p><p>
EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.</p></div><p></p>

Administrative Assistant III - Medical Group Cardiology-Cardiovascular Institute

CITY OF MODESTO

<div><div><div><h2 class="jobSectionHeader"><b>The Position</b></h2></div>
<p></p><div><div>Join the City of Modesto as an Administrative Office Assistant III and make a difference in your community! We're looking for dedicated journey-level clerical professionals ready to contribute to essential city operations. Enjoy competitive benefits, a supportive work environment, and the opportunity to grow your career while serving the public.<br>
</div><div><b>
Upcoming Salary Increases and Incentives:</b><br>
3% COLA effective 7/1/2026</div><div>
2.5% Education Incentive - Bachelor's Degree</div><div>
5% Education Incentive - Master's Degree</div><div><b>
Application Process</b></div><div>
Applicants will be assessed on the application submitted. Due to the volume of applications received, resumes will not be screened for the purpose of determining who is the most qualified to compete in the testing process. It is the applicant's responsibility to fill out the &quot;Education&quot; and &quot;Work Experience&quot; sections of the application with complete information and adequate detail. Do not substitute any part of the application with the words &quot;SEE RESUME.&quot;</div><div>
Applicants considered to be the most qualified will be invited to continue in the testing process. The Human Resources Department reserves the right to revise the testing process to best meet the needs of the City.</div><div><b>
Tentative Testing Schedule</b><br>
</div><div>
Online Exam</div><div>
July 1, 2026 - July 8, 2026</div><br>
The City of Modesto is an equal opportunity employer. We are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. A City application is required, including Supplemental Questionnaire. The City of Modesto does not sponsor H-1B Visas. Salary offered depends on candidate&rsquo;s experience.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential and Marginal Function Statements</b></h2></div>
<p></p><div><div><i>Essential and other important responsibilities and duties may include, but are not limited to, the following:</i></div><div></div><div><b><br>
Essential Functions</b><b>:</b></div><div></div><div><br>
Research and assemble moderately complex information from a variety of sources for the completion of forms or the preparation of reports.</div><div></div><div><br>
Perform various technical processing, generating, and collecting of forms, applications, permits, payments, invoices, refunds, or procedures requiring in-depth knowledge of the department's functions.</div><div></div><div><br>
Provide lead direction, training, and work review to administrative support staff; set priorities, assign, and monitor task completion to ensure coordination and completion of assigned work.</div><div></div><div><br>
Make arithmetical or routine statistical computations that may include payroll preparation; may serve as timekeeper and review timecards for accuracy.</div><div></div><div><br>
Answer questions and provide information to the public, outside agencies, and City staff requiring the use of judgment in the application of policies, rules, or procedures.</div><div></div><div><br>
Schedule, maintain calendars, prepare agendas, attend, and take minutes of a variety of internal and external meetings.</div><div></div><div><br>
Perform a variety of support duties related to the work unit to assist management staff in complex clerical office activities; schedule and track trainings.</div><div></div><div><br>
Assist in the administration of applicable programs as needed; assist in resolving issues and implementing necessary changes.</div><div></div><div><br>
Establish, organize, and maintain complex departmental filing systems; maintain administrative records for assigned programs.</div><div></div><div><br>
Type complex and sensitive correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions; may compose routine correspondence and brief reports.</div><div></div><div><br>
Type, proofread, review, and process various documents and materials, including for accuracy, completeness, and compliance with departmental policies and regulations.</div><div></div><div><br>
Collect, compile, and enter data from computer systems, including generating reports, advising others on routine system operations, and tracking projects.</div><div></div><div><br>
May assist with tracking, monitoring, and verifying the accuracy of expenditures.</div><div></div><div><br>
Attend to a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.</div><div></div><div><br>
May act as a receptionist, receiving, screening and directing callers, and making appointments.</div><div></div><div><br>
Review reports for accuracy and make corrections.</div><div></div><div><br>
Operate a wide variety of standard office equipment.</div><div></div><div><br>
Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.</div><div></div><div><br>
Observe and maintain a safe working environment in compliance with established safety programs and procedures.</div><div></div><div><br>
Marginal Functions:</div><div></div><div><br>
Performs related duties as assigned.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><div><b>Knowledge of:</b></div><div><br>
Principles and practices of administrative support activities.</div><div><br>
Practices and procedures of filing systems management.</div><div><br>
Formats and materials for typed materials.</div><div><br>
Basic business arithmetic, including percentages and decimals.</div><div><br>
Correct English usage, including spelling, grammar, and punctuation.</div><div><br>
Policies, procedures, processes, and forms related to the department to which assigned.</div><div><br>
Applicable programs, processes, and workflows.</div><div><br>
Pertinent federal, state, and local laws, codes, rules, and regulations.</div><div><br>
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.</div><div><b><br>
Ability to:</b></div><div><br>
Provide training and lead direction to others.</div><div><br>
Organize, prioritize, and coordinate work activities.</div><div><br>
Read and apply laws, codes, rules, regulations, policies, and procedures.</div><div><br>
Determine appropriate communications and forms to ensure compliance with applicable regulations and procedures.</div><div><br>
Organize, research, and maintain office files.</div><div><br>
Respond tactfully and effectively with those contacted in the course of the work.</div><div><br>
Make and interpret arithmetical calculations and formulas with speed and accuracy.</div><div><br>
Compose routine correspondence from brief instructions.</div><div><br>
Use initiative and sound independent judgment within established guidelines.</div><div><br>
Maintain awareness of issues and record and communicate issues to various departments and management staff.</div><div><br>
Type or perform word processing at speed necessary for successful job performance.</div><div><br>
Collect, compile, run, and interpret pertinent reports and data.</div><div><br>
Research and resolve errors and report discrepancies</div><div>
.</div><div>
Communicate clearly and concisely, both orally and in writing.</div><div><br>
Establish and maintain effective working relationships with those contacted in the course of work.</div><div><br>
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.</div><div><b><br>
Experience and Training Guidelines:</b></div><div><i><br>
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:</i></div><div><b><br>
Experience:</b></div><div><br>
Two years of general clerical experience of which one year must have been at the journey level;</div><div><b>
or</b></div><div><br>
One year of experience with the City of Modesto as an Administrative Office Assistant II.</div><div><b><br>
Training:</b></div><div><br>
High School diploma or GED equivalency.</div><div><br>
Completion of vocational or college level course work in business administration or a related field is desirable.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Physical and Mental Requirements</b></h2></div>
<p></p><div><div><b>Mobility</b>: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. <b>Lifting</b>: frequently up to 10 pounds; occasionally up to 25 pounds. <b>Vision</b>: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. <b>Dexterity</b>: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. <b>Hearing/Talking</b>: frequent hearing and talking, in person and on the phone. <b>Emotional/Psychological</b>: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. <b>Environmental</b>: frequent exposure to noise.</div><div><b><br>
WORKING CONDITIONS</b></div><div></div><div><br>
Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. Some positions may be assigned to remote locations. Positions may require occasional overtime or weekend work and travel is rare.</div></div></div></div><p></p>

Administrative Office Assistant III

Texas Department of Criminal Justice

<div></div><div><div><b>Organization</b><b>:</b> CORR INSTITUTIONS DIV - SPRT OP-ADMIN/DEPTS<div>
</div></div><div><b>
Primary Location</b><b>:</b> United States-Texas-MARLIN<div>
</div></div><div><b>
Job</b><b>:</b> Office and Administrative Support<div>
</div></div><div><b>
Employee Status</b><b>:</b> Regular<div>
</div></div><div><b>
Schedule</b><b>:</b> Full-time<div>
</div></div><div>
 <b>Travel</b> No<div>
</div></div><div><b>
Salary/Salary Range</b><b>:</b> $3,380.63 (RET 2.5% Less) <b>Pay Basis</b><b>:</b> Monthly<div>
</div></div><div><b>
Hazardous duty/Longevity Pay</b><b>:</b> Longevity Pay<div>
</div></div><div><b>
Training Academy</b><b>:</b> No<div>
</div></div><div><b>
Work Site Visits</b><b>:</b> Yes<div>
</div></div><div><b>
Study Material</b><b>:</b> No<div>
</div></div><div><b>
Overtime Status</b><b>:</b> Non-exempt<div>
</div></div><div><b>
Job Posting</b><b>:</b> Jun 15, 2026, 12:00:00 AM<div>
</div></div><div><b>
Closing Date</b><b>:</b> Jun 24, 2026, 11:59:00 PM</div><div></div><div><p><br>
JOB SUMMARY<br>
Performs complex administrative support work. Work involves providing administrative support<br>
including disseminating information; assisting with maintaining filing systems; and preparing and<br>
editing reports and documents. Works under general supervision with moderate latitude for the use<br>
of initiative and independent judgment.</p>
<div><b>
ESSENTIAL FUNCTIONS</b><br>
A. Prepares and disseminates information concerning various agency programs and services;<br>
prepares, edits, and distributes correspondence, reports, studies, forms, and other documents;<br>
and performs complex typing and word processing.<br>
B. Maintains filing and record keeping systems; responds to inquiries regarding rules, regulations,<br>
policies, and procedures; and assists in the development of administrative and technical<br>
assistance policies and procedures.<br>
C. Coordinates meetings and conferences to include scheduling, making travel arrangements, and<br>
preparing related paperwork.<br>
<ul><li>Performs a variety of marginal duties not listed, to be determined and assigned as needed.</li></ul></div></div><div><p>
MINIMUM QUALIFICATIONS<br>
A. Education, Experience, and Training<br>
1. Graduation from an accredited senior high school or equivalent or GED.<br>
2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative<br>
support, or technical program support experience. Fifteen semester hours from a college or<br>
university accredited by an organization recognized by the Council for Higher Education<br>
Accreditation (CHEA) or by the United States Department of Education (USDE) may be<br>
substituted for each six months of experience.<br>
3. Computer operations experience preferred.</p>
<p>
Knowledge and Skills<br>
1. Knowledge of office practices and procedures.<br>
2. Knowledge of business terminology, spelling, punctuation, and grammar.<br>
3. Knowledge of agency and departmental organizational structure, policies, procedures,<br>
rules, and regulations preferred.<br>
4. Skill to communicate ideas and instructions clearly and concisely.<br>
5. Skill to coordinate with staff, officials, agencies, and the public.<br>
6. Skill to interpret and apply rules, regulations, policies, and procedures.<br>
7. Skill in the use of computers and related equipment in a stand-alone or local area network<br>
environment.<br>
8. Skill to prepare and maintain accurate records, files, and reports.<br>
9. Skill to type 45 words per minute (with no more than 10 errors) preferred.</p>
<p>
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION<br>
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend<br>
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,<br>
alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate<br>
motor equipment.<br>
B. Conditions include working inside, working around machines with moving parts and moving<br>
objects, radiant and electrical energy, working closely with others, working alone, working<br>
protracted or irregular hours, and traveling by car, van, bus, and airplane.<br>
C. Equipment (machines, tools, devices) used in performing only the essential functions include<br>
computer and related equipment, copier, calculator, fax machine, telephone, dolly, and<br>
automobile.</p></div><div><b>
Additional Information</b><div></div><p><br>
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor&rsquo;s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete</p><p>
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.</p><p>
Only candidates selected for an interview will be contacted.</p><p>
*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *</p><p>
Questions regarding this posting may be directed to:</p><p>
Zilleah Ross<br>
Human Resources Headquarters<br>
2 Financial Plaza, STE 600<br>
Huntsville, TX 77340<br>
PH (936) 437-3150<br>
EMAIL HR.selectionsteam2@tdcj.texas.gov</p><b>
Military Occupation Specialty Code</b><div></div><p><br>
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.</p><p>
Military Crosswalk Guide - Prepared by the State Auditor's Office</p><p>
Texas State Auditor's Office - Job Descriptions</p></div><div><b>
EEO Statement</b><div></div><p><br>
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.</p></div></div>

Administrative Assistant III - Warden's Office - Marlin Unit (035026)

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - GPN International Market Development (Americas)<p></p><p>
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.</p><p></p><p>
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><p>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</p></li><li><p>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</p></li><li><p>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</p></li><li><p>
Prepare professional business communication documents including memos, letters, and emails</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations</p></li><li><p>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</p></li><li><p>
Promote a fun and team-oriented work environment</p></li></ul><p></p><p>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
</p><p></p><p><b>Basic Qualifications:</b></p><ul><li><p>
High School Diploma, GED or equivalent certification</p></li><li><p>
At least 2 years of Administrative experience</p></li><li><p>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite<br>
</p></li></ul><p><b>Preferred Qualifications:</b></p><ul><li><p>
Associates Degree</p></li><li><p>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</p></li><li><p>
At least 3+ years of calendar management supporting multiple executives</p></li><li><p>
At least 1+ year of meeting and event planning experience</p></li><li><p>
Experience setting up video conference and Zoom/Skype technology for meeting user</p></li><li><p>
Experience planning ahead and managing time effectively</p></li><li><p>
Excellent written and verbal communications</p></li><li><p>
Excellent organizational skills</p></li></ul><p><br>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.</p><p></p><p>
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.</p><p></p>
Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III<br>
<p></p>
Riverwoods, IL: $73,500 - $83,900 for Admin Support Assistant III<p></p><p><br>
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.</p><p></p><p>
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.</p><p></p>
This role is expected to accept applications for a minimum of 5 business days.<p></p>
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.<p></p><p>
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.</p><p></p><p>
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com</p><p></p><p>
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.</p><p></p><p>
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</p></div>

Senior Administrative Assistant (Administrative Support Assistant III) - GPN International Market Development (Americas)

Maryland Department of Transportation

<p></p><div><div><div><div><b>(OPEN RECRUITMENT)</b></div><div><b>
State Highway Administration</b></div><div><b>
Special Assistant to the Director's Office (Administrative Officer III)</b></div><div><b>
 Grade 15 (2247) SP# 26-60-25</b></div><div></div><div><b><br>
 YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION</b></div><div><b>
http://www.governmentjobs.com/careers/mdotmd</b></div><div></div><div><br>
The State Highway Administration's (SHA) <b>Office of Highway Development (Baltimore City)</b> is currently recruiting for a <b>Special </b><b>Assistant to the Director's Office (Administrative Officer III) </b>position. This position is <b>open to anyone who meets the minimum</b><b> and </b><b>selective qualifications </b>listed below. All eligible candidates must meet the minimum and selective qualifications by the closing date. This is a <b>position specific </b>recruitment. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.</div><div><br>
<b>Nature of Work</b><b>: </b>The Special Assistant will support project delivery and provide operational support for the Office of Highway Development and its seven divisions. Reporting directly to the Director&rsquo;s Office, the Special Assistant will provide oversight and coordination for the non-engineering aspects of project management, including tracking project schedules, budgets, and critical action items to ensure consistent reporting to Senior Management, the Secretary&rsquo;s Office, elected officials and the general public.</div><br>
In addition to project delivery assistance, the position will provide a range of administrative support duties for the Office. The Special Assistant will work alongside the Administrative Chief to build recruitment pipelines with regional universities and community colleges, as well as coordinate the staff development and summer internship programs. Since the role acts as the operational hub for the Office&rsquo;s leadership, the position will be responsible for maintaining a strong foundation in logistical, clerical, and executive functions, such as preparing briefing materials, managing schedules, and ensuring that routine processes like timecards and expense reports are prompt and accurate.<div></div><i><br>
MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here</i><b><i>: </i></b><b><i>MDOT Benefits Guide</i></b><br>
<br>
<b><i>&ldquo;The State Highway Administration (SHA) has been named a Training magazine Training APEX Awards winner for the seventh consecutive year.&quot;</i></b></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<div><p><b>MINIMUM QUALIFICATIONS:</b><br>
<br>
<b>Education: </b>Graduation from an accredited high school or possession of a high school equivalency certificate.<br>
<br>
<b>Experience: </b>Three (3) years of experience in administrative or professional work.<br>
<br>
<b>Notes:</b><br>
<br>
1. Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.<br>
<br>
2. Candidates may substitute the possession of a bachelor's degree from a college or university for the required experience.<br>
<br>
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.</p><div><b><br>
Preferred Qualifications:</b></div><div><b><i><br>
The ideal candidate should possess the following:</i></b></div><ul><li><b><br>
Degree in Public Administration or Public Policy:</b> A Bachelor&rsquo;s degree (B.A./B.S.) or equivalent advanced coursework in Public Policy, Public Administration, Government Affairs, or a closely related field.</li><li><b>
Data and System Management Proficiency:</b> Experience utilizing modern project management software, data visualization tools, or advanced spreadsheet functions to track complex data sets, budgets, and operational schedules.</li><li><b>
Executive-Level Communication Skills:</b> Proven ability to synthesize complex, technical, or quantitative information into clear, concise executive briefings, reports, and presentations for senior leadership or elected officials.</li><li><b>
Stakeholder and Program Coordination:</b> Experience in relationship management, external affairs, or program coordination, specifically demonstrating the ability to build effective partnerships with academic institutions, local government, or community stakeholders.</li><li><b>
Process Optimization Experience:</b> A strong track record of identifying operational inefficiencies and successfully implementing streamlined administrative or business processes (e.g., automating workflow approvals, standardizing reporting procedures)</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Licenses &amp; Certifications</b></h2></div>
<div><p>None.</p></div></div></div><p></p>

Special Assistant to the Director's Office (Administrative Officer III)

Search 4332+ Administrative assistant iii jobs near you this June. New roles added regularly across leading industries. Apply today.