administrative assistant iii

Illinois State Board of Education

<p></p><div><div><div><div><p><b>POSITION:</b></p>Administrative Assistant III #12</div></div><br>
<div><div><p><b>
INVENTORY#:</b></p>12</div></div><br>
<div><div><p><b>
LOCATION:</b></p>Springfield</div></div><br>
<div><div><p><b>
UNION:</b></p>Exempt</div></div><br>
<div><div><p><b>
DEPARTMENT:</b></p>Governmental Relations</div></div><br>
<div><div><p><b>
ANTICIPATED STARTING SALARY RANGE:</b></p>$45,898 - $60,814</div></div><br>
<div><div><p><b>
FULL SALARY RANGE:</b></p>$45,898 - $75,732</div></div><br>
<div><div><p><b>
OFFICE HOURS:</b></p>Monday &ndash; Friday 8:00 a.m. &ndash; 5:00 p.m.</div></div><br>
<div><div><p><b>
POSTED DATE:</b></p>May 8, 2026</div></div><br>
<div><div><p><b>
CLOSING DATE:</b></p>Open Until Filled</div></div><div><div><p><br>
Reporting to the Chief Governmental Relations Officer, performs highly skilled administrative support duties.</p></div></div><div><div><p><b><br>
DUTIES AND RESPONSIBILITIES:</b></p><div><div><ul><li>
Coordinates appointments and organizes schedule for the Chief Governmental Relations Officer.</li><li>
Performs duties such as scheduling meetings, making travel arrangements, and maintaining itineraries for staff reporting to the Chief Governmental Relations Officer.</li><li>
Performs a variety of highly skilled administrative support duties such as: prepares correspondence, reports, presentations, and materials for meetings and conferences utilizing a computer and various software packages.</li><li>
Serves as timekeeper for Governmental Relations and may serve as backup timekeeper for other departments.</li><li>
Handles confidential information or materials on personnel matters such as grievances or labor relations issues.</li><li>
Acts as liaison for the Chief Governmental Relations Officer to personnel of the various other departments, interpreting office policies per the Chief's directives and assists, when feasible, outside clients and many other internal Agency personnel.</li><li>
Monitors and maintains budgets, including entering various Management Information Database Accounting System (MIDAS) related activities into the system such as travel reimbursement and expense claims.</li><li>
Assembles and maintains a filing system for all materials.</li><li>
In coordination with the Agency's Records Management Coordinator, serves as department liaison for records management.</li><li>
Processes numerous phone calls and inquiries for the Chief Governmental Relations Officer and dispatches those calls to be forwarded to other staff.</li><li>
Assists legislators, government officials, and school personnel by answering questions and addressing preliminary concerns.</li><li>
Opens, date stamps, logs, and prioritizes daily mail and faxes.</li><li>
Maintains and tracks property inventory records.</li><li>
Performs other duties as assigned.</li></ul></div></div></div></div><br>
<div><div><p><b>
REQUIRED QUALIFICATIONS:</b></p><div><div><ul><li>
High school diploma or equivalent.</li><li>
Two years of progressively responsible administrative support or programmatic experience in an office setting involving duties such as complex typing, computer work, personnel functions, fiscal procedures, and other specialized activities.</li><li>
Experience supporting legislative, government, or policy-related functions.</li><li>
Extensive knowledge of office practices and procedures.</li><li>
Extensive knowledge of grammar, spelling, and punctuation.</li><li>
Proficient in Microsoft Word, PowerPoint, and Excel.</li><li>
Excellent verbal and written communication skills.</li><li>
Superior interpersonal skills.<br>
</li><li>
Ability to problem solve.</li><li>
Highly organized and able to comprehend and interpret policies and processes.</li></ul></div></div></div></div><br>
<div><div><p><b>
PREFERRED QUALIFICATIONS:</b></p><div><div><ul><li>
﻿Some college.</li><li>
Private/executive administrative support experience.</li><li>
Bilingual.</li></ul></div></div></div></div><div><div><p><b><i><br>
ISBE provides equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We actively foster a culture of inclusion and encourage individuals of all backgrounds to apply.</i></b></p><p><b><i>
Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.</i></b></p></div></div></div></div><p></p>

ADMINISTRATIVE ASSISTANT III

Commerce Bank

<div><p><b>About Working at Commerce</b></p><p></p><p>
Building a career here is more than just steps on a ladder. It&rsquo;s about helping people find financial safety and success, helping businesses thrive, and making sure people and their money are taken care of. And our commitment doesn&rsquo;t stop there. Our culture is about our people, the ones in our communities and the ones that work with us.
</p><p></p><p>Here, you&rsquo;ll find opportunities to grow and learn, to connect with others, and build relationships with the people around you. You&rsquo;ll have the space and resources to grow into the best version of yourself. Because our number one investment is you.</p><p></p><p>
Creating an award-winning culture doesn't come easy. And after 160 years, we know Commerce Bank is only at its best when our people are. If this sounds interesting to you, keep reading and let&rsquo;s talk.</p><p></p><p><b><br>
Compensation Range</b></p>
Hourly: $26.70 - $31.50 (Amount based on relevant experience, skills, and competencies.)<p></p><p><b>
About This Job</b></p><p></p><p>
The main purpose of this job is to provide general administrative support to one or more individuals at supervisory to middle level management.</p><p></p><p><b>
Essential Functions
</b></p><ul><li><p>Compose correspondence of a highly confidential and complex nature; use a high level of tact &amp; integrity due to frequent senior level contacts; exercise considerable independent judgment</p></li><li><p>
Provide indirect supervision to lower level clerical employees and/or act as a lead to lower level clerical employees on projects</p></li><li><p>
Prepare pre-call agendas for meetings including presentations and compilation of necessary information</p></li><li><p>
Perform a wide range of advanced administrative support duties of highly responsible, complex, confidential nature; support individuals at a senior, executive level</p></li><li><p>
Keep organized department records and ensure departmental efficiencies</p></li><li><p>
Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.</p></li><li><p>
Create, maintain and edit documents, spreadsheets, files, and presentations</p></li><li><p>
Prepare routine correspondence and correspondence of a more confidential and complex nature</p></li><li><p>
Schedule appointments, screen phone calls, take messages and make travel arrangements</p></li><li><p>
Regular communication and interaction with customers and team members</p></li><li><p>
Manage and maintain accounts and internal databases containing confidential information and analyze complex information requests</p></li><li><p>
Coordinate activities and complete special projects</p></li><li><p>
Perform administrative duties, including; greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies coordinating with facilities manager</p></li><li><p>
Perform other duties as assigned</p></li></ul><p></p><p><b>
Knowledge Skills &amp; Abilities Required</b></p><ul><li><p>
Strong knowledge of standard office management equipment, systems and procedures</p></li><li><p>
Strong informal leadership skills</p></li><li><p>
Exercise independent judgment and take action under minimal supervision</p></li><li><p>
Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities</p></li><li><p>
Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills</p></li><li><p>
Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values</p></li><li><p>
Intermediate level proficiency with Microsoft Word, Excel and Outlook</p></li></ul><p></p><p><b>
Education &amp; Experience</b></p><ul><li><p>
High School Diploma or equivalent combination of education and experience required, Associate&rsquo;s degree preferred</p></li><li><p>
4+ years related experience in an office environment required</p></li><li><p>
2+ years work experience in a financial institution highly preferred</p></li></ul><p></p><p>
***For individuals applying, assigned and/or hired to work in areas with pay transparency requirements, Commerce is required by law to include a reasonable estimate of the compensation range for some roles. This compensation range is for the Administrative Assistant III job and contemplates a wide range of factors that are considered in making compensation decisions, including but not limited to location, skill sets, education, relevant experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for any applicable differentials (geographic, bilingual, or shift) that could be associated with the position or where it is filled. At Commerce, compensation decisions are dependent on the facts and circumstances of each situation. A reasonable estimate of the current base pay is $26.70 to $31.50 per hour.</p><p></p><p>
#LI-LT1</p><p></p><p>
The candidate selected for this position may be eligible for the following employment benefits: employer sponsored health, dental, and vision insurance, 401(k), life insurance, paid vacation, and paid personal time. In addition, we offer career development, education assistance, and voluntary supplemental benefits.</p><p></p>
Location: 8000 Forsyth Blvd, Clayton, Missouri 63105<p></p><p>
Time Type:</p>
Full time</div>

Administrative Assistant III

Fairfax County

JOB
<br>Are you looking for an enriching opportunity to help to transform the life and health of our community? Then look no further, come join the Fairfax County Health Department team and use your skills and abilities to “Protect, promote and improve the health and quality of life for all who live, work and play in our community."If you are interested in joining a team of exceptional services, our team is ready to connect with you! We are looking for a dedicated and effective Administrative Assistant III. This position provides comprehensive administrative support to the Division of Environmental Health and plays a key role in processing applications through the electronic permitting Planning and Land Use System (PLUS). Responsibilities include scheduling inspections, preparing and distributing correspondence, reports, and meeting materials. The role also provides frontline customer service by answering calls and responding to public inquiries. Additional duties include preparing daily financial reconciliations reports, processing P-Card transactions and responding to Freedom of Information Act (FOIA) requests. This position helps onboard and train new staff and serves as a backup to Administrative Assistant V. Working closely with a team of administrative professionals, this position ensures seamless support across Environmental Health Programs.Note: The assigned functional areas of this position are general administrative support, office administration, receptionist/public contact, and/or information systems/software.
<br><br>
EXAMPLE OF DUTIES
<br>(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)General Financial DutiesUses spreadsheets or databases to organize information and produce standard reports;Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;May approve some disbursement forms;Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;Explains fiscal rules and procedures to employees to ensure uniform application.Fiscal AdministrationSets up accounts through corporate systems;Reconciles ledgers;Prepares status reports;Gathers data for use by others in preparing budget;Prepares transfer vouchers and interfund billing;Monitors external accounts for discrepancies.AccountingPrepares wide variety of accounting forms;Reconciles daily receipts or accounts receivable/payable;Identifies discrepancies and makes corrections;Collects required documents;Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.PurchasingVerifies requests for goods and services against county contracts and funding sources;Orders goods or services and follows up/resolves discrepancies and ensures delivery;Authorizes requests for goods and services in corporate systems;Ensures appropriate routing and approval of purchase requests.Scheduling & Coordinating for OthersMaintains calendar(s);Schedules meetings;Makes and cancels appointments;Schedules rooms for classes, meetings, conferences, etc.;Coordinates audiovisual, training equipment, refreshment requests;Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.CommunicationComposes routine correspondence on behalf of the executive/work unit head.Office ManagementProvides administrative support and implements procedures;May supervise others;Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;Trains and orients new employees;Provides and explains relevant policies and procedures.General AdministrativeComposes routine correspondence on behalf of the executive/work unit head.Receptionist/Public ContactSchedule appointments;Explains departmental policy/procedure but does not interpret them;Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations.Word Processing/TypingKeys/types complex documents (e.g., technical);Proofs spelling and grammar;Uses multiple software packages to prepare equations, statistics, tables and/or presentations;Compiles reports from edited drafts;Uses macros and templates developed by others.Information Systems/SoftwarePerforms data entry with some knowledge of department/work unit/program;Manipulates screens for additional entries;Generates routine reports;Creates simple spreadsheets;Maintains databases.ReportsCompiles routine factual/numerical reports using readily available information.PayrollProcesses pay adjustments;Transmits on-line T&As;Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries;Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips);Trains new employees on how to do on-line time.PersonnelPrepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs);Provides basic new employee benefits information;Explains routine personnel policies and procedures;Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management;Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms).
<br><br>
SUPPLEMENTAL INFORMATION
<br><b>MINIMUM QUALIFICATIONS:</b> Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") High school graduation and two years of experience providing administrative support in the assigned functional area(s).CERTIFICATES AND LICENSES REQUIRED: CPR certification (Required within 60 days of hire).AED certification (Required within 60 days of hire).NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer. This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.) PREFERRED QUALIFICATIONS: Three or more years of experience providing administrative support in a fast-paced office environment.Knowledge of environmental health administrative policies and procedures related to permitting and inspections.Experience working with Planning and Land Use System (PLUS) or another electronic permitting system.Three or more years of experience with report generation and sorting data for reporting.Experience and knowledge of financial processes such as daily reconciliation of financial reports, procurement practices, P-Card transactions, financial policies, and procedures.Proficiency in the use of Microsoft Office 365 applications.Two or more years of experience serving in a lead or back-up capacity to a higher-level administrative role.FOIA processing and records management experience.PHYSICAL REQUIREMENTS: Job is generally sedentary in nature, and requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; may be required to lift or carry up to 25 lbs. as required for the position. Uses hands to grasp, handle, or feel. Visual acuity is required to read data from paper and on a computer monitor or other electronic device; ability to operate keyboard driven equipment and computer and use of touchscreen. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Generally, works in an office environment and may occasionally be required to perform job duties outside of the typical office setting. Ability to drive a motor vehicle. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise.Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.#LI-KA1

Fairfax County Government

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$45,255.39 - $75,424.96 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>FAIRFAX (FJ56), VA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>FT Hourly W BN</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>26-00579</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Health Department</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>04/11/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>4/17/2026 11:59 PM Eastern</div>
</div></div><div><div><div><b>Pay Grade</b></div>
</div><div><div>S15</div>
</div></div></div><div><div><div><div><b>Posting Type</b></div>
</div><div><div>Open to General Public</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Announcement</b></h2></div>
<div><p>Are you looking for an enriching opportunity to help to transform the life and health of our community? Then look no further, come join the Fairfax County Health Department team and use your skills and abilities to &ldquo;Protect, promote and improve the health and quality of life for all who live, work and play in our community.&quot;<br>
<br>
If you are interested in joining a team of exceptional services, our team is ready to connect with you! We are looking for a dedicated and effective Administrative Assistant III. This position provides comprehensive administrative support to the Division of Environmental Health and plays a key role in processing applications through the electronic permitting Planning and Land Use System (PLUS). Responsibilities include scheduling inspections, preparing and distributing correspondence, reports, and meeting materials. The role also provides frontline customer service by answering calls and responding to public inquiries. Additional duties include preparing daily financial reconciliations reports, processing P-Card transactions and responding to Freedom of Information Act (FOIA) requests. This position helps onboard and train new staff and serves as a backup to Administrative Assistant V. Working closely with a team of administrative professionals, this position ensures seamless support across Environmental Health Programs.<br>
<br>
<b>Note:</b> The assigned functional areas of this position are general administrative support, office administration, receptionist/public contact, and/or information systems/software.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Illustrative Duties</b></h2></div>
<div><p><i>(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)</i><br>
<br>
<i>General Financial Duties</i></p><ul><li>
Uses spreadsheets or databases to organize information and produce standard reports;</li><li>
Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;</li><li>
May approve some disbursement forms;</li><li>
Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;</li><li>
Explains fiscal rules and procedures to employees to ensure uniform application.</li></ul><i>
Fiscal Administration</i><ul><li>
Sets up accounts through corporate systems;</li><li>
Reconciles ledgers;</li><li>
Prepares status reports;</li><li>
Gathers data for use by others in preparing budget;</li><li>
Prepares transfer vouchers and interfund billing;</li><li>
Monitors external accounts for discrepancies.</li></ul><i>
Accounting</i><ul><li>
Prepares wide variety of accounting forms;</li><li>
Reconciles daily receipts or accounts receivable/payable;</li><li>
Identifies discrepancies and makes corrections;</li><li>
Collects required documents;</li><li>
Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.</li></ul><i>
Purchasing</i><ul><li>
Verifies requests for goods and services against county contracts and funding sources;</li><li>
Orders goods or services and follows up/resolves discrepancies and ensures delivery;</li><li>
Authorizes requests for goods and services in corporate systems;</li><li>
Ensures appropriate routing and approval of purchase requests.</li></ul><i>
Scheduling &amp; Coordinating for Others</i><ul><li>
Maintains calendar(s);</li><li>
Schedules meetings;</li><li>
Makes and cancels appointments;</li><li>
Schedules rooms for classes, meetings, conferences, etc.;</li><li>
Coordinates audiovisual, training equipment, refreshment requests;</li><li>
Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.</li></ul><i>
Communication</i><ul><li>
Composes routine correspondence on behalf of the executive/work unit head.</li></ul><i>
Office Management</i><ul><li>
Provides administrative support and implements procedures;</li><li>
May supervise others;</li><li>
Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;</li><li>
Trains and orients new employees;</li><li>
Provides and explains relevant policies and procedures.</li></ul><i>
General Administrative</i><ul><li>
Composes routine correspondence on behalf of the executive/work unit head.</li></ul><i>
Receptionist/Public Contact</i><ul><li>
Schedule appointments;</li><li>
Explains departmental policy/procedure but does not interpret them;</li><li>
Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations.</li></ul><i>
Word Processing/Typing</i><ul><li>
Keys/types complex documents (e.g., technical);</li><li>
Proofs spelling and grammar;</li><li>
Uses multiple software packages to prepare equations, statistics, tables and/or presentations;</li><li>
Compiles reports from edited drafts;</li><li>
Uses macros and templates developed by others.</li></ul><i>
Information Systems/Software</i><ul><li>
Performs data entry with some knowledge of department/work unit/program;</li><li>
Manipulates screens for additional entries;</li><li>
Generates routine reports;</li><li>
Creates simple spreadsheets;</li><li>
Maintains databases.</li></ul><i>
Reports</i><ul><li>
Compiles routine factual/numerical reports using readily available information.</li></ul><i>
Payroll</i><ul><li>
Processes pay adjustments;</li><li>
Transmits on-line T&amp;As;</li><li>
Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries;</li><li>
Performs payroll functions (e.g., internal collection of time sheets, verify T&amp;A entries, verify leave slips);</li><li>
Trains new employees on how to do on-line time.</li></ul><i>
Personnel</i><ul><li>
Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs);</li><li>
Provides basic new employee benefits information;</li><li>
Explains routine personnel policies and procedures;</li><li>
Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management;</li><li>
Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms).</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Employment Standards</b></h2></div>
<div><p><b>MINIMUM QUALIFICATIONS:</b><br>
Any combination of education, experience, and training equivalent to the following:<i> (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for &quot;Any combination, experience, and training equivalent to&quot;)</i><br>
High school graduation and two years of experience providing administrative support in the assigned functional area(s).<br>
<br>
<b>CERTIFICATES AND LICENSES REQUIRED:</b></p><ul><li>
CPR certification (Required within 60 days of hire).</li><li>
AED certification (Required within 60 days of hire).</li></ul><br>
<b>
NECESSARY SPECIAL REQUIREMENTS:</b><br>
The appointee to this position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer.<br>
<br>
This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)<br>
<br>
<b>PREFERRED QUALIFICATIONS:</b><ul><li>
Three or more years of experience providing administrative support in a fast-paced office environment.</li><li>
Knowledge of environmental health administrative policies and procedures related to permitting and inspections.</li><li>
Experience working with Planning and Land Use System (PLUS) or another electronic permitting system.</li><li>
Three or more years of experience with report generation and sorting data for reporting.</li><li>
Experience and knowledge of financial processes such as daily reconciliation of financial reports, procurement practices, P-Card transactions, financial policies, and procedures.</li><li>
Proficiency in the use of Microsoft Office 365 applications.</li><li>
Two or more years of experience serving in a lead or back-up capacity to a higher-level administrative role.</li>
FOIA processing and records management experience.<br>
<li>
</li></ul><b>
PHYSICAL REQUIREMENTS:</b><br>
Job is generally sedentary in nature, and requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; may be required to lift or carry up to 25 lbs. as required for the position. Uses hands to grasp, handle, or feel. Visual acuity is required to read data from paper and on a computer monitor or other electronic device; ability to operate keyboard driven equipment and computer and use of touchscreen. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Generally, works in an office environment and may occasionally be required to perform job duties outside of the typical office setting. Ability to drive a motor vehicle. All duties performed with or without reasonable accommodations.<br>
<br>
<b>SELECTION PROCEDURE:</b><br>
Panel interview and may include exercise.<br>
<br>
Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity.<br>
<br>
<b>Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.</b><br>
<br>
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.<br>
<br>
#LI-KA1</div></div></div><p></p>

Pima County

<div><h1 class="jobSectionHeader"><b>Job Description Summary
</b></h1>Department - Transportation
<h1 class="jobSectionHeader"><b>Job Description
</b></h1><p><b>Job Type: Classified
</b></p><p></p><div><p><b>Job Classification: 5838 - Administrative Assistant III
</b></p></div><p></p><div><p><b>Salary Grade: </b><b>4
</b></p><p></p><p><b>Pay Range
</b></p><p><b>Hiring Range: $19.16 - $22.51 Per Hour
</b></p><p><b>Pay Range: $19.16 - $25.86 Per Hour
</b></p><p></p><p><b>Range Explanation:<br>
</b><br>
</p><ul><li><p>Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
</p></li><li><p>Pay Range is the entire compensation range for the position.
</p></li></ul></div><p></p><p>The Community Relations section of the Department of Transportation is looking for a flexible and driven individual to join our team. As the Administrative Assistant III responsibilities will include acting as a liaison between the department and the public, administrative duties, and receptionist backup. If you find satisfaction interacting with constituents, delivering outstanding customer service, and feeling a sense of achievement at the end of your workday, we invite you to apply for this opportunity.
</p><p></p><p>The Administrative Assistant III works as an administrative assistant and backup for the front desk and supports department operations by handling public inquiries and by inputting and researching their requests. Further duties include data entry, updating digital records, and managing electronic files. Additionally, this position involves clerical responsibilities such as overseeing specialized tasks like drafting and formatting documents as required.
</p><p></p><p>The ideal applicant will possess strong written and verbal communication abilities. This role offers a diverse range of job responsibilities and opportunities for learning and advancement within the department. Work assignments may differ based on the department's requirements and will be conveyed to the successful candidate by the supervisor.
</p><p></p><p><b>Essential Functions:<br>
</b></p><p><br>
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department&rsquo;s need and will be communicated to the applicant or incumbent by the supervisor.
</p><p></p><ul><li><p>Answers general procedural questions from the public concerning specialized documents;
</p></li><li><p>Provides detailed information in response to queries concerning unit operations;
</p></li><li><p>Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data;
</p></li><li><p>Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems;
</p></li><li><p>Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges;
</p></li><li><p>Researches manual and automated systems to gather or verify data needed for processing activities;
</p></li><li><p>Creates and maintains spreadsheets and databases using packaged software;
</p></li><li><p>Assigns and reviews the work of staff performing typing, filing and other routine clerical activities;
</p></li><li><p>Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;
</p></li><li><p>Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts;
</p></li><li><p>Establishes, posts, and maintains manual and automated bookkeeping systems;
</p></li><li><p>Verifies fees for permits of services, receives payments, and issues receipts;
</p></li><li><p>Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation;
</p></li><li><p>Contacts debtors to collect accounts receivable and monitors payment arrangements;
</p></li><li><p>Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic;
</p></li><li><p>Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process;
</p></li><li><p>Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services.<br>
</p></li></ul><p><br>
<b>Minimum Qualifications:
</b></p><p></p><p><b>Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.
</b></p><p></p><p><b>(Relevant experience and/or education from an accredited college or university may be substituted.)
</b></p><p></p><p><b>OR:
</b></p><p></p><p><b>One year with Pima County in an Administrative Assistant II position.
</b></p><p></p><p><b>Qualifying education and experience must be clearly documented in the &quot;Education&quot; and &quot;Work Experience&quot; sections of the application. Do not substitute a resume for your application or write &quot;see resume&quot; on your application.
</b></p><p></p><p><b>Preferred Qualifications </b><b>: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
</b></p><p></p><div><ul><li><p>Minimum four (4) years experience working in administrative tasks providing support to a department or specialized program and providing customer service in person, via email, or telephone.
</p></li><li><p>Minimum three (3) years experience with Microsoft Office Suite programs to include Excel, Word and Outlook, as well as data management systems or other specialized databases.
</p></li><li><p>Minimum two (2) years experience coordinating schedules, departmental calendars, appointments, and meetings.
</p></li><li><p>Minimum two (2) years experience providing professional level verbal and written communications to include preparing routine correspondence, memoranda, and special reports.
</p></li></ul><p></p><p><b>S </b><b>election Proce </b><b>dure </b><b>:
</b><br>
<b>Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
</b></p><p></p><p><b>Supplemental Information:<br>
</b></p></div><p></p><div><p>Licenses and Certificates : <b>Valid driver license is required at time of application. </b>Valid <b>AZ </b>driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant&rsquo;s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services&rsquo; review and approval of the candidate&rsquo;s driving record.<br>
</p></div><p><br>
Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.<br>
</p><p></p><div><p>Physical/Sensory Requirements : Physical and sensory abilities will be determined by position.<br>
</p></div><p></p><div><p>Working Conditions : Working conditions will be determined by the position.
</p></div><p></p><div><p>EEO Information : <b>Pima County Government is an Equal Employment Opportunity employer. </b>We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.</p></div></div>

Administrative Assistant III - Transportation

Windham School District

<div><p><b>Job Title: Administrative Assistant III - Library (Volunteers and Unapproved Books)</b></p><p></p><p><b><i><br>
Retirees of the Texas Teachers Retirement System (TRS) may apply.</i></b><b> </b><b>Consistent with district policy SD-7.17 &ldquo;Employment of Retirees,&rdquo; selected applicants are responsible for reimbursing the district, through payroll deduction, for the current rate of all TRS pension or TRS Care surcharges. As of September 1, 2025, the TRS pension surcharge rate is 16.5% and the TRS Care surcharge is $535/month.</b></p><p></p><p><b><br>
Wage/Hour Status: Nonexempt</b></p><p></p><p><b><br>
Pay Group: P20 </b><b>Salary Plan</b></p><p></p><p><b><br>
Primary Purpose:</b> Liaison between TDCJ and WSD for volunteers. Maintains volunteer data for the campuses. Tracks unapproved books and directs campuses in taking the proper action. Processes campus packing slips. Work involves computer operations, maintaining library materials, processing the movement of books and performing various tasks related to library operations.</p><p></p><p><b><br>
Qualifications</b></p><p></p><p><b><br>
Education/Certification/Experience:</b></p><p></p><p><br>
High school diploma from an accredited high school or hold GED.</p><p></p><p><br>
Three years of full-time, wage-earning experience in general clerical/secretarial duties.</p><p></p><p><br>
Type 55 net words per minute with no more than ten errors verified by the appropriate Texas Workforce Commission or TDCJ typing test preferred.</p><p></p><p><br>
This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.</p><p></p><p><b><br>
Special Knowledge/Skills:</b></p><p></p><p><br>
Skill to maintain manual and automated record keeping systems.</p><p></p><p><br>
Ability to communicate clearly with varied audiences.</p><p></p><p><br>
Ability to travel frequently.</p><p></p><p><b><br>
Major Responsibilities and Duties:</b></p><p></p><p><br>
1. Liaison between TDCJ and WSD volunteers.</p><p></p><p><br>
2. Process and enter volunteer application in appropriate systems.</p><p></p><p><br>
3. Track unapproved books in campus libraries and communicate with campus staff.</p><p></p><p><br>
4. Compile packing slips and review for discrepancies.</p><p></p><p><br>
5. Receive request for donated books and assist with distribution of books to campus libraries.</p><p></p><p><br>
6. Compile, analyze, and tabulate data and prepare related reports.</p><p><br>
</p><p><b>Policy, reports, and Law:</b></p><p><br>
</p><p>7. Maintain confidentiality in handling sensitive information received in the performance of the job duties.</p><p></p><p><br>
8. Perform duties in a professional manner through daily, punctual attendance at locations of work assignment.</p><p></p><p><br>
9. Follow Windham School District policies and procedures in completing assigned job duties.</p><p></p><p><br>
10. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.</p><p></p><p><b><br>
Supervisor Responsibilities:</b> None</p><p></p><p><b><br>
Working Conditions</b></p><p></p><p><br>
Additional Requirements With or Without Reasonable Accommodation</p><p></p><p><b><br>
Mental Demands:</b></p><p></p><p><br>
 Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.</p><p></p><p><b><br>
Physical Demands:</b></p><p></p><p><br>
Ability to perform full duties of position, lift and carry less than 31 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car/van, distinguishing colors, occasional prolonged and irregular work hours.</p><p></p><p><b><br>
Environmental Demands:</b></p><p></p><p><br>
Work inside and outside, noise, radiant/electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.</p><p></p><p><br>
**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.</p></div>

Administrative Assistant III - Library

Lawrence Berkeley National Laboratory

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Environment, Health, and Safety (EHS) Division. Reporting to the EHS Division Office Administrative Manager, this position will provide a comprehensive range of administrative support to the Health &amp; Safety Department.</div><div></div><div><br>
In this exciting role, you will track, prioritize and monitor administrative workflow with an opportunity to implement process and procedural improvements, stay abreast of changes in procedures, and disseminate information to members of the administrative team.</div><div></div><div><br>
This position has an anticipated start date of May 4, 2026.</div><div></div><div><br>
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div><br>
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div><i><br>
Why join Berkeley Lab?</i></div><div></div><div><br>
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div><p><br>
What You Will Do:</p><ul><li>
Provide administrative support to the EHS Division&rsquo;s Health &amp; Safety Department Head and Team Managers, and Teams including scheduling, coordinating, and attending various meetings.</li><li>
Provide administrative support to multiple Health &amp; Safety Teams including BioSafety, Ventilation, Ergo, Illness &amp; Injury and Divisional Safety through scheduling, taking meeting minutes, responding/tracking of maintenance requests, and conducting funding recharge activities.</li><li>
Provide scheduling and communication support on all recruitment related activities including interviews, site access, and travel.</li><li>
Support staff on-boarding and off-boarding procedures.</li><li>
Triage and assign administrative requests through the EHS Administrative Help Desk application.</li><li>
Support the Department&rsquo;s use of electronic calendaring tools and electronic document management systems.</li><li>
Oversee mail and package reception and distribution, maintenance of office supplies, replacement of copier/printer consumables, and filing and archiving.</li><li>
Provide backup administrative support to the Health Services Clinic Reception and Travel &amp; Procurement processing as needed.</li><li>
Provide other administrative support and assist with division event planning as needed.</li></ul><div></div><p><br>
What We Are Looking For:</p><ul><li>
A minimum of six years of administrative experience in a professional, academic, or corporate setting requiring confidentiality and discretion, or equivalent experience.</li></ul><ul><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Zoom video conferencing on a Mac or PC platform.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Must be able to work occasional overtime as required.</li><li>
Must be able to perform the physical requirements of this position, including performing computer-related functions for up to 8 hours per day that involve data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.</li></ul><div></div><p><br>
 Desired Skills/Knowledge:</p><ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Smartsheet and experience navigating a helpdesk system.</li><li>
Familiarity with Word Press and experience making website updates.</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li><li>
Valid California Driver&rsquo;s License, ability to drive a government vehicle.</li></ul><div></div><p><br>
Additional Information:</p><ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Monday, April 27, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full time, career appointment, non-exempt from overtime pay (hourly paid).</li><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has a salary range of $34.65 - $44.00 hourly for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div><br>
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div><br>
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div><br>
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (EHS)

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Administrative Assistant III (EHS)