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administration coordinator, facility & administration

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administration officer

administrative assistant

CRIF Egypt (Dun & Bradstreet)

<div>
 
 
 About CRIF Egypt:
 
 
 
 In April 2017 CRIF S.p.A acquired Dun &amp; Bradstreet Egypt from Dun &amp; Bradstreet South Asia Middle East Limited (&ldquo;DBSAME&rdquo;). The acquisition has strengthened CRIF&rsquo;s industry-leading position in the field of business and credit information, and risk management solutions in the region as a member of the D&amp;B Worldwide Network for Egypt.
 
 
 Previously CRIF also acquired Dun &amp; Bradstreet business in the UAE, Turkey and Italy. These acquisitions are part of CRIF&rsquo;s global strategy, with increasing investments over recent years, and the commitment to provide the Southwest Asian market with greater added-value services and products. The solutions offered by CRIF and its subsidiaries worldwide will make it possible to respond more effectively to the needs of an increasingly demanding market in terms of advanced solutions and IT flexibility.
 
 
 
 
 Job Description:
 
 
 
 
 
 
 
 The Administration Supervisor is responsible for facilitating the efficient functioning of our Egypt office through a range of administrative tasks in addition to managing the global purchasing &amp; vendor management processes globally. The incumbent will be responsible for managing admin staff, executing daily office operation functions in the office.
 
 
 Please visit our website www.dnb.com.eg for more information
 
 
 
 
 
 
 
 Job title:
 
 Administration Assistant
 
 
 
 
 
 Location:
 
 
 
 Egypt
 
 
 
 
 
 Number of Opening
 
 
 : 1
 
 
 
 
 
 Handling Reception responsibilities
 
 
 Provide administrative and clerical support to the Egypt office.
 
 
 Coordinate travel and accommodation requirements.
 
 
 Filter general information, queries, phone calls and invitations or taking forward such contact as appropriate.
 
 
 Keep and maintain an accurate record of papers and electronic correspondence.
 
 
 Prepare correspondence including the drafting of general replies.
 
 
 Prepare correspondence and assist in preparing presentations and spreadsheets.
 
 
 Greet visitors and determine whether they should be given access to specific individuals.
 
 
 Monitors the performance of the office devices and stationery to spot any problem with any of the devices and issue a maintenance or purchasing order to our suppliers if needed.
 
 
 Following up pending subjects &amp; report the feedback independently.
 
 
 Post the open vacancies on the Recruitment Platforms
 
 
 Make the first screening for the resumes and share it with the HRBP
 
 
 Handling all the onboarding process of the new employee
 
 
 Handling all the offboarding process of the resigned employee
 
 
 Building Management
 
 
 Travel and Visa Management
 
 
 
 
 
 
 Qualification and Experience:
 
 
 <ul>
 <li>
 Bachelor's degree.
 </li>
 <li>
 2 to 5 years of expertness in the similar role.
 </li>
 <li>
 Fluent Arabic and English communication skills (verbal and written).
 </li>
 <li>
 Professional use of computer MS office applications.
 </li>
 <li>
 Exceptional communication and interpersonal skills.
 </li>
 <li>
 Strong organizational skills with ability to multi-task.
 </li>
 <li>
 Ability to effectively prioritize and execute tasks in a high- pressure environment.
 </li>
 <li>
 Ability to work well through others.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Knight Frank MENA

<div>
 
 
 Overview
 
 
 
 We are seeking a dynamic and organized individual to join Knight Frank Middle East as an Executive Administrative Assistant. This pivotal role will need to have experience with personal assistance and office management, ensuring a seamless experience for our clients and staff. The ideal candidate will thrive in a fast-paced environment, exhibit professionalism, and have a keen attention to detail.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage incoming calls, emails, and inquiries, directing them to the appropriate departments or individuals.
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
 </li>
 <li>
 Prepare and manage documents, reports, and presentations, ensuring accuracy and timeliness.
 </li>
 <li>
 Assist in maintaining client databases and records, ensuring confidentiality and compliance with data protection regulations.
 </li>
 <li>
 Provide high-level administrative support, including; managing calendars; booking travel; coordinating meetings; and other administrative support related tasks.
 </li>
 <li>
 Prepare briefing materials and agendas for meetings, ensuring executives are well-prepared.
 </li>
 <li>
 Handle personal errands and tasks for executives as needed, demonstrating discretion and confidentiality.
 </li>
 <li>
 Conduct research and compile information for special projects or presentations.
 </li>
 <li>
 Oversee the daily operations of the office by working closely with the Office Attendant and the Housekeeping team, ensuring tidy and presentable office working environment.
 </li>
 <li>
 Manage office supplies and equipment, ordering new items as needed and coordinating maintenance.
 </li>
 <li>
 Liaise with building management and service providers to address any office-related issues.
 </li>
 <li>
 Help plan and coordinate internal and external events, meetings, and workshops.
 </li>
 <li>
 Provide ad-hoc support to various departments as required.
 </li>
 <li>
 Other tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree.
 </li>
 <li>
 Minimum of 2 years&rsquo; experience as a receptionist, personal assistant, preferably in a corporate or multinational environment.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Strong organizational and multitasking skills with a keen eye for detail.
 </li>
 <li>
 Understanding of regional business culture and regulations.
 </li>
 <li>
 The ability to understand and make use of computers and information technology (Knight Frank internal systems).
 </li>
 <li>
 Software: Microsoft Office programs to an advanced/proficient level.
 </li>
 <li>
 Language skills: Fluency in English and Arabic, written and verbal. Fluency in other languages is advantageous.
 </li>
 <li>
 Travel: Flexible attitude towards travelling.
 </li>
 </ul>
</div>

Executive Administrative Assistant

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 
 
 
 
 Key Responsibilities~
 
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
 </li>
 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 
 Job Requirements~
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
 
 
 
 Position~
 
 
 
 General Services Executive/Administrative Assistant
 
 
 
 D&eacute;partement~
 
 
 
 General Services
 
 
 
 Schedule~
 
 
 
 Temps plein
 
 
 
 Employee Status~
 
 
 
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 
 
 
 Type de contrat~
 
 
 
 Annual Contract
 
 
 
 Job Posting Date~
 
 
 
 2025-10-09
 
 
 
 Join Us !
 
 
 Being part of our team, you will join~
 
 
 <ul>
 <li>
 one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
 </li>
 <li>
 a multi-cultural environment that values diversity and international collaboration
 </li>
 <li>
 more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
 </li>
 <li>
 a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
 
 
 </li>
 </ul>
 More information on Valeo~ https~//www.valeo.com
 
</div>

Administration Coordinator, Facility & Administration

<div>
 
 
 Company Overview:
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at
 
 www.dar.com
 
 .
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department&rsquo;s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare and distribute internal and external correspondence, including reports and presentations.
 </li>
 <li>
 Maintain and organize department records, files, and databases.
 </li>
 <li>
 Assist with budget tracking, expense reporting, and invoice processing.
 </li>
 <li>
 Arrange travel and logistics for department staff.
 </li>
 <li>
 Handle incoming calls and inquiries, directing them as necessary.
 </li>
 <li>
 Support planning and execution of department events and projects.
 </li>
 <li>
 Monitor and maintain office supplies, ensuring uninterrupted department operations.
 </li>
 <li>
 Assist in the preparation of materials for meetings and presentations.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Very good command of the English language (both written and verbal communication).
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 </li>
 <li>
 Ability to manage multiple priorities while maintaining accuracy under pressure.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience supporting senior management or large teams is preferred.
 </li>
 <li>
 Familiarity with project management tools and software is an advantage.
 </li>
 <li>
 Knowledge of budget management and financial tracking processes is a plus.
 </li>
 </ul>
 
 
 
 
 
 Kind Note:
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
</div>

Department Assistant

PaxeraHealth

<div>
 
 Job Summary:
 
 
 
 The admin assistant is responsible for overseeing administrative, procurement, marketing and activities, while ensuring smooth daily operations and providing strong support to the projects and operations departments. This role includes managing office resources, coordinating cross-departmental communication, attending and documenting meetings, and ensuring efficient execution of administrative, procurement, and operational tasks.
 
 
 
 Key Responsibilities:
 
 
 
 
 Office &amp; Administrative Management
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations, ensuring a well-organized and professional work environment
 </li>
 <li>
 Provide comprehensive administrative support, including calendar management, correspondence, and document preparation
 </li>
 <li>
 Organize and maintain records, databases, and filing systems
 </li>
 <li>
 Supervise office supplies and equipment, ensuring they are stocked, serviced, and fully functional
 </li>
 <li>
 Manage vendor relationships related to office administration and services
 </li>
 <li>
 Lead procurement activities, including vendor sourcing, purchase orders, contract management, and budget tracking. Attend meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on action items
 </li>
 <li>
 Schedule, organize, and facilitate internal and external meetings and workshops
 </li>
 <li>
 Arrange business travel and accommodation for staff when required
 </li>
 <li>
 Assist in planning and executing projects, monitoring progress, and preparing reports for management
 </li>
 <li>
 Support onboarding and orientation of new team members, ensuring smooth integration
 </li>
 <li>
 Process expense reports, invoices, and other financial documentation
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field (preferred)
 </li>
 <li>
 3&ndash;5 years of progressive experience in office management, administration, or procurement, ideally within a technical or project-based environment
 </li>
 <li>
 Proficiency in Salesforce (required)
 </li>
 <li>
 Strong leadership, organizational, and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills in English
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
 </li>
 <li>
 Proven ability to capture and distribute accurate meeting minutes and follow up on action points
 </li>
 <li>
 High level of discretion, professionalism, and adaptability in a fast-paced environment
 
 
 </li>
 </ul>
 Powered by JazzHR
 
 
 PF2I00DIQY
</div>

Admin Assistant

LIPS Healthcare

<div>
 
 Job Summary:
 
 
 Provides high-level administrative support to senior executives, helping to manage their schedules, communications, and day-to-day activities. The role involves managing diaries, arranging meetings, coordinating travel, and handling confidential information
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Diary management and scheduling of company meetings.
 </li>
 <li>
 Drafting agendas, taking and transcribing minutes, and managing action trackers.
 </li>
 <li>
 Remind Executive Directors of important tasks and deadlines.
 </li>
 <li>
 Manage specific projects for Executive Directors.
 </li>
 <li>
 Act as the first point of contact and represent Executive Directors in interactions with customers and stakeholders.
 </li>
 <li>
 Manage project administration, update portfolios for reporting, and submit support tickets when necessary.
 </li>
 <li>
 Ensure work is delivered in line with corporate standards and deadlines.
 </li>
 <li>
 Conduct market research, compile data, and present findings to management.
 </li>
 <li>
 Information gathering and database updates.
 </li>
 <li>
 Maintain company handbooks and related documents.
 </li>
 <li>
 Perform any other duties as reasonably required by management.
 </li>
 </ul>
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree (preferably in a medical field).
 </li>
 <li>
 3+ years of experience in an administrative role.
 </li>
 <li>
 Fluency in English (both written and spoken).
 </li>
 <li>
 Quick learner, with the ability to take initiative.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Strong communication, organizational, and problem-solving skills.
 </li>
 <li>
 Ability to multitask and prioritize customer service.
 </li>
 <li>
 Eagerness to learn and collaborate as a team player.
 </li>
 </ul>
 
 
 
 
 Working Conditions:
 
 
 Working Hours: 11:00AM to 7:00PM
 
 
 Working Days: Monday to Friday ( Saturday &amp; Sunday off )
 
 
 Work Location: Heliopolis, Cairo
 
</div>

Executive Assistant - Fluent English Speaker

Community First Dental

<div>
 
 About Us
 
 
 
 At
 
 Community First Dental
 
 , were committed to providing high-quality, compassionate dental care and we know that excellent patient experiences begin with excellent systems and communication.
 
 
 Were a growing dental practice based in
 
 Sterling, Virginia
 
 , seeking a dedicated
 
 Dental Virtual Assistant
 
 who can bridge the gap between
 
 patient communication
 
 and
 
 insurance administration
 
 in a long-term, full-time remote role.
 
 
 If you have a strong attention to detail, excellent communication skills, and experience in dental operations, this position offers an opportunity to grow with a supportive, modern dental practice.
 
 
 
 Role Overview
 
 
 
 The
 
 Dental Virtual Assistant (Hybrid Role)
 
 will play a dual part in our team:
 
 
 <ul>
 <li>
 Providing frontline communication and scheduling support to patients.
 </li>
 <li>
 Managing insurance verification, claims, and billing coordination to ensure operational accuracy.
 
 
 
 </li>
 </ul>
 Youll collaborate daily with our dentists, billing staff, and office manager to make sure patients feel supported from their first call to their final claim.
 
 
 
 Key Responsibilities
 
 
 
 
 Patient Communication &amp; Scheduling
 
 
 
 <ul>
 <li>
 Handle inbound and outbound calls, text messages, and emails with empathy and professionalism.
 </li>
 <li>
 Schedule, confirm, or reschedule patient appointments using Curve Dental and NexHealth.
 </li>
 <li>
 Conduct new patient intake: collect personal, contact, and insurance details.
 </li>
 <li>
 Follow up with patients for missed or canceled appointments, hygiene recalls, or pending treatments.
 </li>
 <li>
 Perform pain triage during patient calls, assessing urgency and routing appropriately.
 </li>
 <li>
 Communicate financial estimates and pre-authorization requirements when applicable.
 
 
 
 </li>
 </ul>
 
 Insurance Verification &amp; Billing Support
 
 
 
 <ul>
 <li>
 Verify patient insurance eligibility and benefits via portals or phone before appointments.
 </li>
 <li>
 Review coverage for preventive, basic, major, orthodontic, and implant services.
 </li>
 <li>
 Identify plan-specific details such as deductibles, waiting periods, and downgrades.
 </li>
 <li>
 Prepare and submit insurance claims through Curve, attaching required documents (X-rays, narratives, perio charts).
 </li>
 <li>
 Follow up on pending or denied claims, correct and resubmit as needed.
 </li>
 <li>
 Post insurance payments and adjustments based on Explanation of Benefits (EOBs).
 </li>
 <li>
 Upload all claim documentation in patient records and maintain claim tracking logs.
 
 
 
 </li>
 </ul>
 
 Administrative &amp; Coordination Tasks
 
 
 
 <ul>
 <li>
 Record all activity accurately in Hubstaff for time tracking and task accountability.
 </li>
 <li>
 Maintain patient records and internal spreadsheets for verification and claim progress.
 </li>
 <li>
 Communicate proactively with the clinical and billing team through Slack or Signal.
 </li>
 <li>
 Provide a brief end-of-day summary of completed work and pending items.
 </li>
 <li>
 Support internal workflow improvements and patient satisfaction initiatives.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in a dental office or dental insurance role is required.
 </li>
 <li>
 Familiarity with dental terminology, procedure codes (CDT), and claims processes.
 </li>
 <li>
 Excellent verbal and written communication skills in English.
 </li>
 <li>
 Strong attention to detail and ability to manage multiple concurrent tasks.
 </li>
 <li>
 Experience using Curve Dental, Dentrix, Open Dental, NexHealth, or similar platforms.
 </li>
 <li>
 Comfortable working in a remote environment with tools like Hubstaff, Slack, and Google Sheets.
 </li>
 <li>
 Reliable internet connection and quiet workspace suitable for phone communication.
 
 
 
 </li>
 </ul>
 
 Schedule &amp; Compensation
 
 
 
 <ul>
 <li>
 Full-time, remote position
 </li>
 <li>
 Flexible schedule aligned with U.S. Eastern Time (Virginia) hours
 </li>
 <li>
 Approximately 4045 hours per week
 </li>
 <li>
 Pay: USD $6/hour, paid bi-weekly via Wise, based on approved Hubstaff activity logs
 
 
 
 </li>
 </ul>
 
 Why Join Us
 
 
 
 <ul>
 <li>
 Work with a friendly, growth-oriented team that values long-term collaboration.
 </li>
 <li>
 Gain experience across clinical, administrative, and insurance functions.
 </li>
 <li>
 Opportunity to grow within the dental industry and expand your professional skills.
 </li>
 <li>
 Be part of a practice that values empathy, accuracy, and teamwork.
 
 </li>
 </ul>
</div>

Dental Virtual Assistant

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